SC - State Coordinator
ASC - Assistant State Coordinator
CC - County Coordinator
ACC - Assistant County Coordinator
LC - Local Coordinator
a proud part of The USGenWeb® Project
Introduction: The WYGenWeb
Project is part of
The USGenWeb Project, a
not-for-profit, all-volunteer genealogical organization. Therefore, in
addition to any state guidelines outlined here, all WYGenWeb
-affiliated
web sites and their Coordinators shall conform to policies and
procedures established by our parent organization. These national
policies and procedures, which form the foundation for each state
project, are described on
The USGenWeb Volunteers Information page and
The USGenWeb Project Bylaws page. Persons interested in becoming a part
of The WYGenWeb
Project should first carefully review the information
contained in these web pages in order to familiarize themselves with our
national structure and policies.
The following are standard accepted
abbreviations used within WYGenWeb
:
SC - State Coordinator
ASC - Assistant State Coordinator
CC - County Coordinator
ACC - Assistant County Coordinator
LC - Local Coordinator
ALC - Assistant Local Coordinator
ST - state-level Special Topic
STC - Special Topic Coordinator
WY
GW - WYGenWeb
USGW - USGenWeb®
USGWA - USGenWeb® Archives
SP - national-level Special Projects
SPC - Special Project Coordinator
TTP - Tombstone Transcription Project
FGSP - Family Group Sheets Project
When the terms "WYGenWeb member" and "WYGenWeb membership" are utilized in this document, they refer to all persons currently holding the position of WYGenWeb CC, ACC, SC, ASC, LC, ALC, and STC (see abbreviations list above), and who are in good standing with the state WYGenWeb and national USGenWeb® organizations.
The following policies and procedures are specific to our state project. All WYGenWeb Project members are responsible for reading, understanding, and abiding by them. New and potential members are required to read and understand the following information prior to their participation in this project.
This page gives our county coordinators the basic guidelines and responsibilities for being a part of our project. If you would like to join our effort, please review the information below.
It might
seem like a huge laundry list, however
WYGenWeb actually has very few
requirements of its county coordinators (CCs). Aside from complying with
the following items, CCs enjoy complete latitude regarding the location,
design, and content of their individual sites.
Those items
considered essential for affiliation with the WYGenWeb project are
designated as requirements. The state coordinator (SC) will make every reasonable
effort to assist CCs who are not in compliance with the requirements before
removing links to their sites. The guidelines include items that
are not essential but are highly recommended for the benefit of WYGenWeb's
visitors.
| 1. | County sites are required to include the following: | |
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The CC's name and a current email address (or link to the Email Registry ID) somewhere on the main home page. | |
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Logos of both the WYGenWeb Project and the USGenWeb Project must be displayed on the county's home page. The logo or project name must link to the main page of the respective project and may not be resized. Find the logos here: | |
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A link to a "lookups page" where volunteers can share their resources. (If no county lookup volunteers are available, a link to the statewide lookups page at lookups.htm can be used.) | |
| 2. | CCs are required and ACCs are requested, but not required to: | |
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Be
subscribed to the WYGenWeb mail list. (The SC will
automatically subscribe new CCs.) Derogatory, insulting,
embarrassing, or other inappropriate email posting will not be
tolerated on the list. NOTE: If the ACC chooses not to subscribe to the state mail list, s/he will not be eligible to vote in any WYGenWeb and/or USGenWeb election. |
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Not block mail from the SC, ASC, and/or mail list. | |
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Respond to monthly roll calls. If there is no response to two (2) consecutive roll calls and to private attempts to contact him or her, the CC will be removed. | |
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Provide at least one alternate method of contact (phone number or actively-used alternate email address). (This information will be held in the strictest of confidence and is for use in the event that the CC's email address starts bouncing.) | |
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Provide the names and email addresses of ACCs so that they can be given proper recognition for their contribution to the project ("officially" listed as ACC on the county selection and county gateway pages on the state site). | |
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Notify the SC of any change in the CC's and/or ACC's information. | |
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Respond to researcher/visitor concerns, complaints, notices of bad links, etc., whether they are contacted directly or notified by the SC/ASC. (This does NOT include requests for research.) | |
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Notify the SC if they are going to be unavailable for an extended period of time. | |
| 3. | Solicitation of funds, advertising, or using the WYGenWeb site for personal gain is not permitted. | |
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CCs may acknowledge their host servers but may not use a WYGenWeb site to seek contributions intended to support the site. | |
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Sites may include a listing of research materials and/or services available for sale or hire by the coordinator, genealogical/historical society or others (for example, a listing of books for sale or a list of researchers for hire), provided that the actual arrangements between the researcher and those offering the service are not conducted through the county site. Contact information and cost for ordering books or charges for lookups may be included. | |
| 4. | Material contributed to a WYGenWeb county site may be removed only upon request of its submitter. An outgoing CC must ensure that a copy of all contributed material remains with the project. Outgoing CCs have the option of specifying whether their format or presentation of the pages (html coding, graphics and/or backgrounds) may be used by a subsequent CC. (Only the raw data, photos, etc. must be made available for an incoming CC. Copyright of the format or presentation of the data, photos, etc. still resides with the outgoing CC and s/he can choose to allow or disallow its use.) | |
| 5. | Embedded browser scripts shall not be used to redirect the visitor's web browser to an external site, but may be freely used as an internal site management and enhancement tool. | |
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Links to any political party or to any non-government political organization are prohibited.. | |
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Providing links to other non-commercial genealogical web sites relevant to the county, such as those operated by another organization or individual, is encouraged, but a WY GenWeb county site cannot consist entirely or primarily of links to non-WYGenWeb or non-USGenWeb sites. There must be sufficient information available on the site without following any off-site links that a visitor will perceive the list of off-site links as being a minor part of the WYGenWeb site. | |
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Any links to genealogy-related for-fee sites (subscription-based sites or sites that charge for access to their records) must be clearly labeled as such. | |
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mailto:maloneys7193@gmail.com?subject=WYGenWebCounty Coordinators do not do free research, except at their own discretion. However, each County Coordinator is expected to be responsive to the public. If a County Coordinator does not answer your emails within a reasonable amount of time, please contact the State Coordinator with your questions, submissions, or needs. |
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| Guidelines | ||
| CCs are requested to keep their websites updated and active on a continuing basis, and are encouraged to seek assistance if needed. Updating can simply mean adding or fixing links or adding new material. CCs are also encouraged to add the following items as appropriate: | ||
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Information about other local resources available (libraries, historical/genealogical societies, addresses for county clerk or other contacts for requesting copies of records, etc). | |
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County formation information (so the researcher would know where to go for prior or later records). | |
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A method to quickly identify newly added information. | |
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A surname registry or other method to identify "who's researching whom." | |
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A listing of published research materials on the county (books, CDs, etc.) and where to order, if available. | |
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A search engine. | |
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Local pictures. | |
This collection of policies and site guidelines was prepared to provide information and does not constitute a contract.
Please email your contributions, questions, and comments to
State Coordinator
Rebecca Maloney
Assistant State Coordinator
Bob
Jenkins