MINUTES OF COUNTY COMMISSIONERS MEETING |
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| STATE OF WYOMING | ) | OFFICE OF THE BOARD OF | ||||||
| ) | COUNTY COMMISSIONERS | |||||||
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING | ||||||
| December 16, 2014 | ||||||||
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The Hot Springs Board of County Commissioners met in regular session on Tuesday, December 16,
2014 at 4:00 p.m. in the Public Meeting Room at the Government Annex. Present were Commissioners
Mike Baker, Brad Basse and John Lumley. Also present were County Attorney Jerry Williams, County
Clerk Nina Webber and Administrative Assistant to the Commissioners Penny Herdt. Chairman Baker led
those present in the Pledge of Allegiance. Approval of Agenda
John Lumley moved to approve the agenda with the following changes:
Executive Session
Brad Basse moved to enter Executive Session for personnel reasons at 4:02 p.m. John Lumley
seconded the motion. Motion carried. John Lumley moved to leave Executive Session at 4:10 p.m. Brad
Basse seconded the motion. Motion carried. No action was taken during the Executive Session. Upon
entering back into open session, John Lumley moved to extend the Wellness Program participation
requirements completion date for Joe Bean to June 1, 2015. Brad Basse seconded the motion.
Discussion: to clarify - if extension deadline is not met, premiums will revert to non-participating levels.
Motion carried.Youth Alternatives Director Hire Recommendation
Hiring Committee member Marcia Bean presented the Commissioners with the Committee’s
recommendation for the open Youth Alternatives Director position. After some discussion, Brad Basse
moved to offer the Youth Alternatives Director position to Sara Cox. John Lumley seconded the motion.
Discussion: the County Attorney asked that the motion be amended to stipulate that the offer would be
subject to Ms. Cox’s successful completion of a background check, as the position involves working with
youth. Brad Basse amended his motion to state that Ms. Cox would be offered the position contingent
upon successful completion of a background check. The second concurred with the amendment. Motion
carried. The County Attorney will work with Ms. Cox to complete the background check.Airport Update
SRE/Terminal Building Update — Dustin Spomer reviewed proposed changes in the Scope of Work for
this project. The revisions have been submitted to WYDOT for review. Amendment No. 8, including the
revisions, was submitted for the Commissioners’ approval. Brad Basse moved approval of Amendment
No. 8 between Hot Springs County and GDA Engineers for professional services in connection with the
Airport SRE/Terminal Building project - approval to be subject to WYDOT’s concurrence with the Scope of
Work. John Lumley seconded the motion. Motion carried. Mr. Spomer indicated that there would be a
programming meeting for this project scheduled in early January.Phase III & IV Update — Jeremy Gilb discussed a potential reduction in retainage for the contractor for Phases III and IV. The Commissioners agreed that this was a good idea. Mr. Gilb will present a recommendation to the FAA and WYDOT for a specific amount of retainage to be released and will present that recommendation for the Commissioners’ approval when FAA and WYDOT approvals have been received. Phase V Update — The Independent Fee Estimate has been received from CH2MHILL, and is higher than the fee estimate submitted by GDA. A Record of Negotiations letter to the FAA has been prepared and was presented for the Commissioners’ approval and signature. Mr. Gilb reported that there are leftover grant funds from Phases III & IV which he is seeking approval from the FAA to use for part of the design budget for the Phase V project. Brad Basse moved approval of the chairman’s signature on the Record of Negotiation to be submitted to the FAA. John Lumley seconded the motion. Discussion: there needs to be a correction at the end of line one in item 4 to strike “the” and add “provide an”. Motion carried. Dave Johnson asked the Commissioners for approval to switch some of the airport lighting specs from 1 incandescent to LED lighting. The FAA has now approved LED’s for airport lighting use. After some discussion, the Commissioners agreed to allow this change in design. Mr. Johnson presented samples of entrance signs from various area airports and asked the Commissioners to begin to consider what they would like the airport entrance sign to look like. WACIP Update — Mr. Gilb presented the FY 2015-2020 Revised WACIP from the FAA for the Commissioners’ review and comment. After reviewing the information, John Lumley moved to authorize GDA to accept the Revised WACIP plan on the Commissioners’ behalf. Brad Basse seconded the motion. Motion carried. Minimum Standards/Hangar Discussion: Mr. Gilb reviewed the work session on minimum standards and hangar design held earlier in the day. The first three chapters of the minimum standards document, a proposed lease agreement for potential hangar tenants and a draft of the sewer layout will be presented for formal approval at the January 6th meeting. Outlaw 4-H Club Leadership Presentation
Club leader Melissa Johnson brought several members of the Outlaw 4-H Club to observe part of the
Commission meeting as part of their leadership training. Eight members of the club gave short
presentations regarding their participation in the county 4-H program.Air Med Care Network Proposal
Air Med Care Network representative Gary Robson appeared to discuss Air Med’s proposal for providing
emergency air ambulance service in Hot Springs County. The program would require an annual payment
by the County of approximately $25,812.00 for coverage of each household in the County. Extended
coverage would be available to residents on an individual basis if desired. The Commissioners thanked
Mr. Robson for his presentation, but agreed that there is no money in the budget for this kind of program
at this time.Public Hearing — Hughes Bar’N Supper Club
Matt and Linda Hughes have applied for a home-based business permit in order to establish a weekend
supper club at their residence. Planner Bo Bowman reviewed the proceedings on the application to this point. The Land Use Planning Board heard the application on November 19th and forwarded the request
to the Commission with a recommendation for approval with twelve conditions of approval. Chairman
Baker opened the public hearing on the Hughes’ application at 5:45 p.m. Applicants Matt and Linda
Hughes and neighboring landowner Harvey Seidel were present to comment on the proposal and answer
questions from the Commissioners. After discussion and clarification of some of the information contained
in the application, Chairman Baker called three times for further comments. Hearing none, he declared
the public hearing closed at 6:20 p.m. The Commissioners completed the Absolute and Relative Policies
checklists. All Commissioners reported scoring the project at of zero or higher on the checklists. Brad
Basse moved to approve a home-based business permit for Linda and Matthew Hughes for the Bar’N
Supper Club subject to the following conditions:
2 Road Survey Review
Road & Bridge Supervisor Dave Schlager requested approval from the Commissioners to finalize the
survey of Road 19 by Engineering Associates and Rick Hudson showing the road as it actually exists at
this time. The survey will include the necessary relocates from the original Templeton survey as
negotiated with local landowners. After presentation of the final map for the approval of the
Commissioners, the document will be recorded in the Clerk’s Office and made a part of the County’s
official Road Files. The Commissioners gave Mr. Schlager permission to proceed with the survey and
mapping of Road 19.BHB Nature & Discovery Center Request for Infrastructure Development Funding
BHBNDC Board President Toddi Darlington presented a letter to Governor Mead requesting
consideration for the Center as part of the state’s Infrastructure Development Funding this next year. Ms.
Darlington is asking endorsement of this request by the Commissioners via the Chairman’s signature on
the letter. The letter will also be signed by the Discovery Center board president, the Thermopolis Mayor,
State Senator Geis and State Representative Winters. John Lumley moved to authorize the chairman’s
signature on the letter to the Governor as presented. Brad Basse seconded the motion. Motion carried.WYDOT Signage Request — Yates Ferry Crossing
N.S.D.A.R.-Washakie Chapter representative Ruth Clare Johnson has requested a letter from the
Commissioners in support of the installation of signage by WYDOT on Highway 20 South directing
interested travelers to the site of the Yates Ferry Crossing. Chamber of Commerce Director Meri Ann
Rush is working with WYDOT to get this signage installed. At her direction, staff presented a draft letter to
District 5 Traffic Control Engineer Lyle Williams requesting signage for the Community Tourist Attraction
known as the Yates Ferry Crossing site. After reviewing the draft, John Lumley moved to sign the letter to
Mr. Williams as presented. Brad Basse seconded the motion. Discussion: Road and Bridge personnel will
work with WYDOT personnel to develop and install the requested signage if approved by WYDOT.
Motion carried.Other Business
Black Mountain Road Study Steering Committee — Chairman Baker reported that the County has
received a $25,000.00 planning grant for the Black Mountain Road repair/replacement project. One of the
grant requirements is the establishment of a steering committee to deal with consultant selection and
project management. John Lumley moved to appoint Road & Bridge Supervisor Dave Schlager and
whichever Commissioner assumes responsibility for County Roads when new areas of responsibility
assignments are established in January to the steering committee. Brad Basse seconded the motion.
Discussion: these names will be forwarded to WYDOT Representative Kevin McCoy who is organizing
the committee. Motion carried.Fair Board Member Resignation — Arlea McCumber submitted a letter of resignation from the Fair Board effective January 1st. John Lumley moved to accept Mrs. McCumber’s resignation with regret and send her a letter thanking her for her long-term service on the Fair Board. Brad Basse seconded the motion. Discussion: this vacancy will be advertised along with the other board vacancies to be filled at the January 6th meeting. Motion carried. Advertising Authorization for January Board Appointments — Clerk Webber presented the Commissioners with a list of county board positions that will be up for appointment at the January 6th meeting. Brad Basse moved to authorize the Clerk to advertise for the following openings:
Fair Board — One Unexpired Term and one 5-Year Term
John Lumley seconded the motion. Motion carried.Natural Resources Planning Committee — Two 3-Year Terms 3 Predatory Animal Control Board — One 3-Year Term — Sportsman One 3-Year Term — At Large Weed & Pest — Two 4-Year Terms Bank of Thermopolis Deposit Resolution — The Bank of Thermopolis presented the Commissioners with a resolution passed by their board to act as a designated depository for County funds. John Lumley moved to approve the Bank of Thermopolis as a potential depository for Hot Springs County funds. Brad Basse seconded the motion. Motion carried. Hot Springs State Park Master Plan Steering Committee Appointment — The Wyoming State Parks, Historic Sites and Trails Division (SPHST) is in the process of updating the Master Plan for the Hot Springs State Park. As part of this plan, the SPHST is asking for Commission representation on the steering committee being formed to assist with the update of the Master Plan. John Lumley moved to appoint Brad Basse as the Commission’s representative to the SPHST Hot Springs State Park Master Plan steering committee. Brad Basse seconded the motion. Motion carried. Wellness Program Issues — Clerk Webber asked for clarification regarding retroactive billing of the premium difference for Participation versus Non-Participation in the County Insurance Wellness Program. The Commissioners stated that, unless specifically exempted, failure to complete the participation requirements for the County Wellness Program by the stated deadline would result in movement of the participant to Non-Participating status and retroactive billing of the premium difference to the beginning of the premium period. Brad Basse moved that, for newly hired employees, the wellness program discount requirements have a completion deadline of sixty days from the initial date of the employee’s eligibility for health insurance. John Lumley seconded the motion. Motion carried. Correspondence
Fair Board Agenda — December, 2014
The Commissioners reviewed the correspondence items. No further action on the items was required at
this time.State Department of Audit — Special District Compliance Report DEQ — Airport Operator’s Annual Inspection Report Airport Monthly Operations Report — November, 2014 Governor’s Office — Hope Gebes Appointment Land Use Planning Board Minutes — October, 2014 Natural Resource Planning Board Minutes — November, 2014 Adjournment
There being no further business to come before the Board of County Commissioners at this time, Brad
Basse moved to adjourn. Chairman Baker declared the meeting adjourned at 7:30 p.m.
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| Attest: | ||||||||
| _______________________________ Mike Baker, Chairman |
_______________________________ Nina Webber, Clerk to the Board |
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