| MINUTES OF COUNTY COMMISSIONERS MEETING October 21, 2014 | ||
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| STATE OF WYOMING | ) | OFFICE OF THE BOARD OF |
| ) | COUNTY COMMISSIONERS | |
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING |
| October 21, 2014 | ||
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The Hot Springs Board of County Commissioners met in regular session on Tuesday, October
21, 2014 at 4:00 p.m. in the Public Meeting Room at the Government Annex. Present were
Commissioners Mike Baker, Brad Basse and John Lumley. Also present were County Attorney
Jerry Williams, County Clerk Nina Webber and Administrative Assistant to the Commissioners
Penny Herdt. Chairman Baker led those present in the Pledge of Allegiance. Approval of Agenda
John Lumley moved to approve the agenda with the following changes:
Tax Rebate
Assessor Shelley Deromedi presented the following tax rebate for the Commissioners’ approval:
Rebate #13-14 — Parcel #995 for tax year 2013 (District 100) — Marathon Oil Company — DOR NOVC 2014-0748. Marathon filed amended return to correct discrepancies discovered in examination of WOGCC Form 2 and Annual Gross Products reporting resulting in over assessment at Grass Creek, Group #011526, of 34,965. This over assessment calls for a rebate of taxes in the amount of $2,193.46.
Brad Basse moved to approve Rebate #13-14 for Parcel # 995 to Marathon Oil Company for
Tax Year 2013 in the amount of $2,193.46. John Lumley seconded the motion. Motion carried.Airport Update
Construction Update — Jeremy Gilb reported that paving at the new airport should be finished by the end of this week. He anticipates completion of Phases III and IV prior to the end of the year. Topsoil will be placed around the entire apron area to enable seeding for erosion control until the buildings planned for this area can be constructed. Mr. Gilb presented the SRE Building grant paperwork for Chairman Baker’s signature as approved at the previous meeting.Building Area Discussion —Dustin Spomer provided a DRAFT Scope of Work for the Terminal & Snow Removal Equipment Building project for the Commissioners’ review. Mr. Spomer recommended the services of an architect be considered for this project. He will have firmer information on what that might cost at his next report. Mr. Spomer presented a DRAFT Hangar Location Exhibit for the Commissioners’ review. Relocation Update — Mr. Spomer reported that confirmation of contact information for Jamie Bardell has been received. Charlie Holden has requested more information from GDA to aid in his displaced person claim. Joe Holden is to have his final claim information in to Dryden & LaRue by October 23rd for processing. Youth Alternatives Director Resignation
Youth Alternatives Director Alan Rossler joined the meeting by phone. He has submitted a letter of resignation effective November 24, 2014. After consideration of the offer of a furlough by the1 Commissioners at their last meeting, Mr. Rossler feels that it would be unfair to take the furlough as he has no idea when he might be able to return to work. Chairman Baker expressed the Commissioners’ gratitude for Mr. Rossler’s service and sincere regret at his resignation. Brad Basse moved to accept Alan Rossler’s resignation as the Director of the Youth Alternatives program effective November 24, 2014 and begin the search for his replacement immediately. John Lumley seconded the motion. Motion carried. Resolution 2014-07 — STWSD Boundary Map
STWSD Board Chairman Neil Miller presented the amended Boundary Map for the South Thermopolis Water & Sewer District for the Commissioners’ acceptance. The District has approved their resolution #08-14-14-02 establishing the current boundaries of the District and received approval of the map from the Assessor. Brad Basse moved approval of Resolution 2014-08 as follows:
RESOLUTION & ORDER 2014-08
BE IT RESOLVED BY THE HOT SPRINGS COUNTY BOARD OFOF THE HOT SPRINGS COUNTY BOARD OF COUNTY COMMISSIONERS ACCEPTING THE FINAL BOUNDARY MAP AS SUBMITTED BY THE SOUTH THERMOPOLIS WATER & SEWER DISTRICT COMMISSIONERS AS FOLLOWS: WHEREAS, the South Thermopolis Water & Sewer District Board of Directors at a regular meeting on August 14, 2014 by a majority of a quorum approved STWSD Resolution #8-14-14-02 approving the attached South Thermopolis Water & Sewer District Boundary Map as the official representation of the District Boundary as it exists in Hot Springs County, Wyoming, and WHEREAS, County Commissioners have reviewed STWSD Resolution #8-14-14-02 and the attached South Thermopolis Water & Sewer District Boundary Map and find that the Resolution is properly signed by the Chairman of the STWSD Board of Directors and that an order should be entered approving the Resolution and Boundary Map; therefore; IT IS HEREBY ORDERED AND HELD to accept Resolution #8-14-14-02 and the attached map outlining the South Thermopolis Water & Sewer District Boundary in Hot Springs County, Wyoming DATED this 21st day of October, 2014. BOARD OF COUNTY COMMISSIONERS OF HOT SPRINGS COUNTY, WYOMING ATTEST: Mike Baker, ChairmanNina Webber, County Clerk Brad Basse, Vice-Chairman John Lumley, Commissioner Courthouse Employees — HVAC System Discussion
Employees from the Clerk of District Court, County Clerk, County Attorney, and Law
Enforcement Center offices appeared before the Commissioners to discuss the climate control
issues resulting from the recent WYECIP project. Maintenance Supervisor Chuck Carver was
not present as he was on vacation. The primary objective of the employees is office control over
their individual thermostats. After considerable discussion, the Commissioners agreed that there
are still problems with the way the system is performing and will take the information received
from the employees under consideration when reviewing TRANE’s request for a Certificate of
Final Completion later in this meeting.2 Main Street Thermopolis Program Update
Chamber of Commerce Director Meri Ann Rush asked for the Commissioners’ signature on a
letter to the Wyoming Business Council informing them of Thermopolis’ intent to apply to the
Wyoming Main Street Program as an Affiliate Community. The letter will be signed by
Representative Winters, Town of Thermopolis representatives and Chamber of Commerce
representatives as well as the Commissioners and Main Street Thermopolis Chairman Stefanie
Crozier. John Lumley moved to approve the Chairman’s signature on the letter to the WBC.
Brad Basse seconded the motion. Motion carried.Well Permit Review Discussion
Commissioner Lumley reported that he has contacted Dan Wychgram about reviewing the Well
Permit applications received by the County. Mr. Wychgram has indicated his willingness to do
so. Staff will contact Mr. Wychgram to get him set up to do this.Consensus Grant Discussion
Clerk Webber reported that she has confirmed that any money allotted to, but not used by the
completion of an approved Consensus project, could be used for projects on the approved
Substitution Consensus Project List. Brad Basse moved approval of the Chairman’s signature
on the following Hot Springs County Consensus Grant Project applications: SRE/Terminal
Building - $150,000.00; Museum Roof Replacement & Historical Façade Repair - $112,000.00;
Fair Building Floor Replacement - $48,000.00; WyoLink Dispatch Console Upgrade -
$100,000.00; Lane 7 Drainage Improvement - $24,000.00; Library Chiller/Compressor
Replacement - $46,400.00. John Lumley seconded the motion. Motion carried.
Brad Basse moved to approve the Joint Resolution for the CWCBG Application Form for Fiscal
Year 2015-16 as presented, with the Hot Springs County Projects being the SRE/Terminal
Building at the new airport, Museum Roof Replacement, Fair Building Floor Replacement, and
the WyoLink Dispatch Console Upgrade; the Town of Thermopolis project being the Emergency
Sewer Replacement; and the South Thermopolis Water & Sewer District System Rehabilitation
& Expansion project, as well as Substitution Projects being Hot Springs County — Lane 7
Drainage and Library Chiller/Compressor Replacement; and Town of Kirby — Storage Tank
Supply Line — 2014 - motion being contingent on approval and signature by representatives of
the Town of Thermopolis. John Lumley seconded the motion. Motion carried.Resolution #2014-07 — Schlattman Magistrate Appointment
Pursuant to an order from 5th Judicial Court Judge Thomas W. Herrington, John Lumley moved
to approve Resolution #2014-07 as follows:
BEFORE THE BOARD OF COUNTY COMMISSIONERS HOT SPRINGS
WHEREAS, Judges of the Circuit Court in the 5th Judicial District have recommended Kristen Schlattman as a part-time magistrate; andCOUNTY RESOLUTION NO. 2014-07 WHEREAS, Kristen Schlattman has agreed to act in that capacity and appears to be qualified to act as a part-time magistrate, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS in and for Hot Springs County that Kristen Schlattman should be appointed as the part-time magistrate in and for Hot Springs County pursuant to Section 5-9-207 WSA 2001 subject to further Order of the Circuit Court Judges. RESOLVED THIS 21ST day of October, 2014. ATTEST: Mike Baker, ChairmanNina Webber, County Clerk Brad Basse, Vice-Chairman John Lumley, Commissioner 3 Brad Basse seconded the motion. Motion carried. TRANE — Certificate of Final Completion — WYECIP Project
After a few days on-site in an attempt to resolve continuing equipment performance issues in
connection with the WYECIP project, TRANE representatives have once again submitted a
Certificate of Final Completion for consideration and signature by the Commissioners. After
receiving input from numerous county employees earlier in the meeting, and personal inspection
by the Chairman, the Commissioners agreed that the project has not yet been completed to
their satisfaction. The Certificate of Final Completion will not be signed at this time. Chairman
Baker will notify TRANE and Chuck Carver that he and County Attorney Williams will be the only
points of contact for all future communication with TRANE representatives. Chairman Baker will
work with staff to draft a memo to all County elected officials requesting documentation of the
issues faced in each office, to include date, time and nature of the problem over the next few
weeks for presentation to TRANE. A letter will also be drafted to TRANE indicating that there
are still performance issues that do not allow the Certificate of Final Completion to be signed at
this time.Correspondence
State Dept. of Audit — Special Districts Non-Compliance Report
The Commissioners reviewed the correspondence items. No further action on the items was
required at this time.HSCSD #1 — 2014 Reading Challenge State Parks Division — Wind River Reservation Interpretive Plan for the Eastern Shoshone and Northern Arapahoe Chamber of Commerce — Director Rosters Fair Board — Agenda Idaho AGC — On-Line Plan Room Notification Fair Board — Letter to State Parks Division Adjournment
There being no further business to come before the Board of County Commissioners at this time, John Lumley moved to adjourn. Chairman Baker declared the meeting adjourned at 6:40 p.m.
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| Attest: |
| _______________________________ Mike Baker, Chairman |
_____________________________________ Nina Webber, Clerk to the Board |
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