MINUTES OF COUNTY COMMISSIONERS MEETING October 7, 2014 | ||
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STATE OF WYOMING | ) | OFFICE OF THE BOARD OF |
) | COUNTY COMMISSIONERS | |
COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING |
October 7, 2014 |
The Hot Springs County Board of Commissioners met in regular session on Tuesday, October 7, 2014 at
9:00 a.m. in the Commissioners Room at the Government Annex. Present were Commissioners Mike Baker, Brad Basse and John Lumley. Also present were County Clerk Nina Webber, County Attorney Jerry Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman Baker led those present in the Pledge of Allegiance. Approval of Agenda
Brad Basse made a motion to approve the agenda as presented. John Lumley seconded the motion.
Motion carried.Approval of Minutes
John Lumley made a motion to approve the minutes of the regular meetings on September 2, 16 and 22,
2014 as presented. Brad Basse seconded the motion. Motion carried.Maintenance Monthly Report
Maintenance Foreman Chuck Carver provided a rough estimate for repairs to the roof of the museum
prepared by Dave Kauffman of Roofing Solutions, Inc. out of Montana. Mr. Kauffman has proposed to do
an audit to establish the project requirements, and handle the preparation and issuance of the request for
bid proposals for an estimated cost of $3,500.00 - $4,000.00. Brad Basse moved to authorize Chuck
Carver to secure the services of Mr. Kauffman for the contract and bidding phases for the repair of the
museum roof for an amount not to exceed $4,000.00, with funds to come from the Capital Projects-
Museum Roof Replacement line item. John Lumley seconded the motion. Discussion: any additional
funds required for the roof repair project will be requested through Consensus Grant project funds. Motion
carried.Mr. Carver notified the Commissioners that he has been informed that pricing for the elevator maintenance contract will increase 3.35% this year — an unbudgeted increase of roughly $100.00 annually. Mr. Carver reported that TRANE representatives came to work through the final issues with the WYECIP project last week. He feels that TRANE has now done all that can be expected of them to resolve the ongoing issues with the project and recommended that the Commissioners sign the Certificate of Final Completion when it is received and release the final payment. Regarding the front doors to the Courthouse, Mr. Carver reported that he has identified an online source that will allow custom design of new doors that would be similar in style and appearance to the current doors, but with much greater safety and efficiency ratings. He is continuing work on this project. Mr. Carver will be gone on vacation October 15-25th . Road & Bridge Monthly Report
R&B Supervisor Dave Schlager reported that the fall blading is mostly complete. Road & Bridge has done
extensive grader and pothole patching on Black Mountain Road in preparation for winter and has used a
large portion of the stockpiled cold mix. The equipment has been winterized. A washout along the canal
on East River Road required some guardrail replacement which is now complete. Mr. Schlager notified
the Commissioners that Road & Bridge personnel have started their winter schedule of working eight hour days, five days a week. He reminded the Commissioners of the RAMP work session to be held on October 21st from 2-4 p.m. at the Annex.Mr. Schlager presented the Commissioners with a purchase order for the new grader. Honnen Equipment requires a signed purchase order before they will order the equipment. As the purchase of the grader was approved at the last regular Commission meeting, Chairman Baker signed the purchase order for submission to Honnen Equipment. Clerk Webber presented paperwork for the Commissioners to fill out as required by the bank for their Customer Identification Program. After reviewing the paperwork, Brad Basse moved to approve 1 Resolution 2014-06 authorizing the Chairman to sign municipal lease agreements as the County representative as follows: RESOLUTION 2014-06
WHEREAS, the County of Hot Springs desires to purchase Capital Equipment using the
Municipal Lease form of financing to avoid binding of future Commissioners to other forms of
purchase financing, andAUTHORIZING THE CHAIRMAN’S SIGNATURE ON MUNICIPAL LEASES WHEREAS, the Commissioners desire to designate the Board Chairman as the County’s representative/signor on the Municipal Lease document as authorized under State Statute, THEREFORE, the Hot Springs County Board of Commissioners hereby resolves that the Chairman of the Board of Commissioners is authorized to act as the signor for all municipal leases entered into by Hot Springs County. APPROVED, PASSED AND ADOPTED THIS 7th day of October, 2014. BY THE BOARD OF COMMISSIONERS, HOT SPRINGS COUNTY, WYOMING ATTEST: Mike Baker, ChairmanNina Webber, Hot Springs County Clerk Brad Basse, Vice Chairman John Lumley, Commissioner South Thermopolis Water & Sewer District Project Utility Licenses Agreement Variance
Heath Overfield presented the Commissioners with a variance request for an open cut on Lane 7 as part
of the STWSD Expansion Project. The variance requested is to open-cut Lane 7 at the intersection of
County Roads #33, #34, and #34E, as the existing utilities and culverts under the County Road prevent
the initially proposed alignment to be followed. Road & Bridge Supervisor Schlager has recommended the
variance request for approval with four conditions of approval, which Mr. Overfield agreed to meet. After
reviewing the plan and conditions, Brad Basse moved approval of South Thermopolis Water & Sewer
District’s Expansion Project Utility License Agreement variance request for an open cut at the
intersection of Lanes 7 (CR #33) and 12 (#34), subject to the following conditions:
Planner Monthly Report
Planner Bo Bowman distributed copies of the final Natural Resources Plan for State & Federal Lands.
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This document is available for viewing on the County website. The NRPC will meet October 8th at 6:00 p.m. Due to the lack of a quorum on October 15 , the Land Use Planning Board has moved the Public Hearing on the Bobcat Storage Subdivision to October 22nd . The Kirby Creek (Hillberry) Subdivision Final Plat is not yet ready for approval. Brad Basse moved to table approval of the Kirby Creek Subdivision Final Plat to the October 21st meeting. John Lumley seconded the motion. Motion carried.Youth Alternatives Monthly Report
Director Alan Rossler reported there are currently six participants in his program, and one on probation through Circuit Court. There was one 48-hour hold in September. Mr. Rossler presented his quarterly drawdown request for July 1 — September 30, 2014. John Lumley moved to authorize the chairman’s signature on the Drawdown Request for the VOANR/OJJDP 2011 Non-Participating State Award Sub-Grant CFDA #16.540 for the time period of 07/01/14-09/30/14 in the amount of $6,017.13. Brad Basse seconded the motion. Motion carried. Mr. Rossler notified the Commissioners that he plans to resign from his position effective the end of November for family reasons. The County Attorney asked Mr. Rossler to2 consider taking a furlough instead of resigning. Mr. Rossler agreed to take this option under consideration and return on the 21st to discuss the possibility. Tax Rebates / Supplementals
Deputy County Assessor Judy Carswell presented the following rebates to the County Commissioners for
approval:
3 The following Supplemental Tax Notices have been processed through the Treasurer’s Office:
Well Permit Reviews
Commissioner Lumley reported that he has not received any positive responses to his inquiries to local
geologists regarding their willingness to review well permit applications. Several more names were
suggested. Commissioner Lumley will continue to work on this and will report back at the next meeting.Airport Update
FAA AIP-04 Request For Reimbursement #4 — Jeremy Gilb presented FAA Request for Reimbursement #4 for the Commissioners’ approval. John Lumley moved approval of FAA Project 3-56-0043-04 RFR #4 in the amount of $1,994,031.00. Brad Basse seconded the motion. Motion carried.WYDOT-Aeronautics Division THP-11E-3030 Request for Reimbursement #4 — Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #4 for the Commissioners’ approval. Brad Basse moved approval of WYDOT-Aeronautics Division Project THP-11E-3030 RFR #4 in the amount of $177,248.00. John Lumley seconded the motion. Motion carried. Relocation Update —Dustin Spomer reported that Holden Land Company has submitted Claim #2 for relocation expenses. This claim does not include vet bills, brand inspection fees, utility disconnect/reconnect fees and stationery replacement costs, so there will be at least one more claim. Mr. Spomer asked the Commissioners to approve an extension of the final submission date to October 31, 2014. Brad Basse moved to extend the time period for submission of receipts for relocation expenses to October 31, 2014. John Lumley seconded the motion. Motion carried. Regarding the Displaced Persons issue, Charlie Holden has been contacted and interviewed and is preparing to submit his receipts on a claim for expenses. Jamie Bardell has been contacted by phone message and letter, but has not yet responded. No final submission date has been established at this time for claims from either of the Displaced Persons. Another letter will be sent via registered mail to Mr. Bardell requesting his response and containing time limit information. WYDOT-Aeronautics Division THP-11B-2794 Request for Reimbursement #19 — Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #19 for the Commissioners’ approval. John Lumley moved approval of WYDOT-Aeronautics Division Project THP-11B-2794 RFR #19 in the amount of $183,302.00. Brad Basse seconded the motion. Motion carried. Due to the size of the RFR document, 4 it will be scanned and submitted to WYDOT by GDA. GDA will provide an FTP link to the signed document for retrieval by the County Clerk. TCT West Utility Easement — Mr. Gilb presented a Right-of-Way easement between Hot Springs County and Tri-County Telephone Association, Inc. (TCT West) for placement of the phone and data lines at the new airport site for the Commissioners’ consideration. Brad Basse moved to approve the Right-of-Way easement from Hot Springs County to Tri-County Telephone Association, Inc. (TCT West) for placement of the phone and data lines at the new airport site per Exhibit A as attached to the easement agreement. John Lumley seconded the motion. Motion carried. Construction Update — Phase III is currently 82% complete. Phase IV is currently 41% complete. Mr. Gilb expects the paving portion of the projects to be completed by October 24th , weather permitting. Both phases are currently under budget, with any excess funds to be applied to Phase V projects going forward. Emergency Management Monthly Report
Emergency Management Coordinator Bill Gordon reported that he had a very good turnout of County employees at the Emergency Situation Response trainings he conducted on October 1st .
Mr. Gordon requested and received authorization to have the local propane dealer top off the tank at the
Wyo-Link tower before the weather makes it difficult to do so.Other Business
Fair Building Floor — Chairman Baker reviewed the results of the inspection of the Fair Building Floor damage conducted by Roy Mathis with Concrete Stabilization Technologies. The Commissioners agreed that the floor needs to be replaced in its entirety rather than adopting a “piecemeal” repair approach. This project will be considered during the Consensus Funds discussion later this week.WYECIP Project Review — TRANE was on-site last week working with Mr. Carver to finalize the WYECIP Energy Project. Mr. Carver stated that he feels TRANE has completed everything required of them. Chairman Baker expressed his disappointment with TRANE’s work, but agrees that the project is finished as far as he can tell. Chairman Baker will check with TRANE to ascertain when the Certificate of Final Completion will be submitted for signature. Owl Creek Water District CDBG DDR #30 — Clerk Webber presented CDBG Grant Draft Request #30 for the Owl Creek Water District’s expansion project for the Commissioners’ consideration. Brad Basse moved to approve the Wyoming Business Council Investment Ready Communities CDBG Grant Draft Request #30 for the Owl Creek Water District Water Supply project in the amount of $1,477.00. John Lumley seconded the motion. Motion carried. Correspondence
Encana Oil & Gas — Permit Renewal Application Notification Airport Monthly Operations Report — September, 2014 Wyoming Association of Conservation Districts — Annual Convention Invitation State Parks Field Support Team — Stakeholder’s Meeting Notification — Boysen State Park Master Plan Chamber of Commerce Newsletter — October, 2014 Hot Springs State Park — In-Kind Services Valuation for Leases Children’s Resource Center — Annual Fundraiser Invitation Approve Bills
The following bills were submitted for approval: (see attached). Payroll for September, 2014 —
$173,294.18.Adjournment
There being no further business to come before the Board at this time, John Lumley moved to adjourn.
Chairman Baker declared the meeting adjourned at 2:30 p.m.5
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Attest | |
_______________________________ Mike Baker, Chairman |
_____________________________________ Nina Webber, Clerk to the Board |
BILLS – SEPTEMBER, 2014 | |
THERMOPOLIS - HOT SPRINGS 8,000.00 / STEPHENS-PECK INC 85.00 WACO WY ASSOC OF CO OFFICERS 425.00 / HOT SPRINGS VETERINARY CLINIC 36.00 HASCO INDUSTRIAL SUPPLY 279.84 / RANEE L. GONSALEZ 185.25 ST. VINCENT HEALTHCARE 177.63 / WYOMING TRIAL LAWYERS ASSOC. 125.00 GALLS LLC 963.99 / AFLAC (ACCOUNT #HW652) 599.01 ENTERPRISES TECHNOLOGY SERVICES 19.36 ALLEGIANCE BENEFIT PLAN MANGT, INC. 51,822.09 / AMERA-CHEM, INC. 64.45 ANITA WEISBECK 106.79 / ATLAS OFFICE PRODUCTS, INC. 433.27 CHARTER COMMUNICATIONS 55.20 / AUTO & RV SPECIALTIES INC. 136.09 BARTON STAM 19.04 / BIG HORN WATER 112.60 LONG BUILDING TECHNOLOGIES, INC. 227.51 / BLAIR'S SUPER MARKET 576.89 BRAD W. BASSE 117.13 / BRENNA HUCKFELDT 26.32 AMERITAS LIFE INSURANCE CORP, 629.20 / BROWN'S WESTERN APP 68.00 BRUCE N. "BO" BOWMAN 93.52 / CD SIGNS & SUPPLY 105.00 CHRISTOPHER J. KING, P.C. 1,475.00 / RED ROCK FAMILY PRACTICE 161.00 CNA SURETY DIRECT BILL 100.00 / THERMOPOLIS HARDWARE 294.52 COLONIAL SUPPLEMENTAL INS. 34.70 / VERIZON WIRELESS 111.61 VERIZON WIRELESS 48.85 / VERIZON WIRELESS 55.84 / VERIZON WIRELESS 157.66 VERIZON WIRELESS 48.03 / TERESA K. CORNELLA 108.08 / DAVID SCHLAGER 89.25 DOROTHY V. SMITH 30.00 / DRYDEN & LARUE, INC. 1,758.82 EATON SALES & SERVICE LLC 519.50 / ECONO SIGNS LLC 74.06 ENGINEERING ASSOCIATES 272.00 / EN-NET SERVICES 60.00 ELECTION SYSTEMS & SOFTWARE 198.60 / FINISHING TOUCHES 47.62 PINNACLE BANK OF THERMOPOLIS 42,613.45 / FORENSICS LIMITED, LLC 480.00 MORTIMORE FUNERAL HOME 420.00 / GARY W BOOTHE 33.25 / GDA ENGINEERS 353,355.34 GOTTSCHE THERAPY REHAB WELLNESS 220.00 / MOUNTAIN WEST BUSINESS SOLUTIONS 180.93 MOUNTAIN WEST BUSINESS SOLUTIONS 90.00 / HIGH PLAINS POWER 56.14 HOLIDAY INN EXPRESS & SUITES 387.00 / HOT SPRINGS COUNTY TREASURER 440.23 HOT SPRINGS COUNTY HEALTH INS ACCT 61,025.42 HOT SPRINGS CO. SCHOOL DIST #1 8,364.95 / HUMAN RESOURCE COUNCIL 10.00 INDEPENDENT RECORD 1,435.10 / INDOFF INC. 344.25 / JADECO, INC. 340.87 JERRY D. WILLIAMS 125.44 / JILL LOGAN 375.00 / JOHN P. LUMLEY 495.88 JOEY L JOHNSON 158.35 / JOSEPH W. HOLDEN/ 187,043.15 / JOYCE A. KELLEY 33.25 JT AVIATION LLC 5,145.92 / KIMBERLY J. BLACK 524.08 / MARY A. GORDON 351.40 HOT SPRINGS COUNSELING SERV. 9,624.97 / MESSENGER & OVERFIELD 1,165.91 MONTANA LIQUID TRANSPORT 12,207.59 / MURDOCH OIL, INC. 122.40 NEOFUNDS BY NEOPOST 453.23 / NEOPOST USA INC. 194.85 NIELSEN OIL CO., INC. 289.60 / NINA WEBBER 89.60 / ONE STOP REPAIR & 62.70 O'REILLY AUTO PARTS 9.55 / O'REILLY AUTO PARTS 31.80 / O'REILLY AUTO PARTS 94.00 O'REILLY AUTO PARTS 54.99 / OWL CREEK GRAPHICS 274.39 / OWL LUMBER INC. 286.58 OWL CREEK WATER DISTRICT 1,477.00 / ROCKY MOUNTAIN POWER 4,512.50 PAINTBRUSH DENTAL 440.00 / PARK COUNTY 57.92 PAUL REED CONSTRUCTION & SUPPLY INC 1,862,179.09 PERFORMANCE AUTO & GLASS 144.17 / PERFORMANCE AUTO & GLASS 48.40 PERFORMANCE AUTO & GLASS 100.00 / PENNY T. HERDT 426.70 / PIZZA HUT 173.18 6 PINNACLE BANK OF THERMOPOLIS 4,059.00 / PINNACLE BANK OF THERMOPOLIS 4,259.00 POSTMASTER 440.00 / PREVENTIVE HEALTH & SAFETY DIVISION 34.00 PRINT ZONE 117.00 / QUILL CORPORATION 145.39 / CENTURY LINK 654.98 RANAE BALDES 188.51 / REESE & RAY'S IGA 101.52 GORRELL & HOPKINSON, P.C. 2,661.94 / RIVERTON TIRE & OIL CO., INC. 731.40 RONALD P. JUROVICH 50.00 / RT COMMUNICATIONS, INC. 2,126.89 SANOFI PASTEUR, INC. 2,775.32 / SERLKAY PRINTING 280.00 / SHELLEY DEROMEDI 97.05 SHOSHONE OFFICE SUPPLY 600.23 / SHOPKO STORES OPERATING CO., LLC 24.97 SPILLMAN TECHNOLOGIES, INC. 10,000.00 HOT SPRINGS CO SENIOR CITIZENS INC 25,571.06 / THE STANDARD INS. CO. 1,449.40 STAR PLUNGE 90.00 / STEHLIN PLUMBING & CONTRACTING 100.00 SYN-TECH SYSTEMS 867.00 / SYSCO MONTANA, INC. 2,991.32 TUMBLEWEED PROPANE 60.21 / TEAM LABORATORY CHEMICAL CORP. 201.50 TEPEE POOLS 120.00 / THOMAS L. BENNETT, M.D. 4,380.00 TOWN OF THERMOPOLIS 27,205.88 / TRAVELING COMPUTERS, INC. 20,605.11 TRI COUNTY TELEPHONE ASSOC,INC 333.65 / VERIZON WIRELESS 85.14 VERIZON WIRELESS 32.52 / VICKLUND PHARMACY 102.69 / VISA - CARD ONE 818.83 VISA - CARD TWO 1,135.22 / VISA - CARD THREE 894.77 / VISA - CARD FOUR 750.06 VISA - CARD FIVE 218.99 / VISA (CARD EIGHT) 278.91 / VISA 147.37 / VISA 270.00 THOMSON REUTERS - WEST 133.52 / WILLIAM F. GORDON 36.96 WYOMING DEPT. OF WORKFORCE SERVICES 3,130.18 / WYOMING.COM 20.00 WYOMING DIVISION OF 45.00 / ORCHARD TRUST COMPANY 6,354.26 WYOMING GAS 1,423.65 / WYONET INC. 113.95 / WYO RETIREMENT SYSTEM 26,171.41 036-NCPERS GROUP LIFE INS. 336.00 | |
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