MINUTES OF COUNTY COMMISSIONERS MEETING August 19, 2014

MINUTES OF COUNTY COMMISSIONERS MEETING August 19, 2014


STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		August 19, 2014

The Hot Springs Board of County Commissioners met in regular session on Tuesday, August 19, 2014 at 4:00 p.m. in the Public Meeting Room at the Government Annex. Present were Commissioners Mike Baker, Brad Basse and John Lumley. Also present were County Attorney Jerry Williams, County Clerk Nina Webber and Administrative Assistant to the Commissioners Penny Herdt. Chairman Baker led those present in the Pledge of Allegiance.

Approval of Agenda

Brad Basse moved to approve the agenda with the following changes:
ADD:Other Business3. Black Mountain Planning Funds Discussion
Correspondence 4. Cloud Peak Counseling Center — Expansion Plans
6:10 p.m. Executive SessionPotential Litigation
John Lumley seconded the motion. Motion carried.

Approve Minutes

John Lumley moved to approve the minutes of the June 30, 2014 Year-End Budget Meeting as presented. Brad Basse seconded the motion. Motion carried.

Airport Update

2015 WACIP Approval — GDA representative Dustin Spomer presented the 2015 Wyoming Aviation Capital Improvement Program Summary packet for the Commissioners’ approval and prioritization. After review and discussion, Brad Basse moved to complete the 2015 WACIP Summary form with the following local priorities:

— 2015 — Phase V — Airfield Lighting, NAVAIDS and Paint
— 2015 — Seal Coat and Mark Airfield Pavements
— 2017 — SRE Building 90-8-2 — Entitlement Funds
SRE Building 0-90-10 — State & Local Funds
— 2018 — Master Plan
— 2019 — Seal Coat and Mark Airfield Pavements
— 2020 — Acquire Tractor, Mower and Sprayer
— 2022 — Acquire SRE Loader with Blower, Broom and Plow

and authorize the Chairman’s signature on the attached data sheets. John Lumley seconded the motion. Discussion: Mr. Spomer asked for a priority rating on the 2023 — Apron Expansion also. Brad Basse moved to amend the original motion to include a priority rating of 8 on the 2023 — Apron Expansion project. John Lumley seconded the motion to amend. Discussion: Mr. Spomer asked the Commissioners to consider inclusion on the WACIP Summary of a Jet Fuel System and Hangar Building as local-funding-only projects. The question was called on the apron expansion amendment. Motion carried. Brad Basse moved to amend the original motion to include as local funding only projects an FBO Hangar Building with an estimated cost of $1,000,000.00 and a Jet Fuel System with an estimated cost of $200,000.00. John Lumley seconded the motion to amend. Discussion: priority rating not required for these local projects. Motion carried. Question called on the original motion as amended. Motion carried.
General Update — Mr. Spomer reported that construction continues on schedule at this time. The compaction testing is going well and all is on track for paving in September. The light bases discussed at the previous meeting have been removed and replaced.

Utility License Agreement — Joel Coleman

Landowner Joel Coleman submitted an application for a Utility License Agreement for work in the County’s right-of-way on Cowboy Mine Road. John Lumley moved to approve the Utility License Agreement between Hot Springs County and Joel Coleman for work on County Road 15-23, approximately 1.5 miles from the intersection of County Roads 15-6 and 15-23 at rural fire number 1198. Brad Basse seconded the motion. Discussion: All required fees have been paid, and Road & Bridge Supervisor Dave Schlager has reviewed and approved the application. Motion carried.

Landowner/Conservation District Agreement for Water Quality Monitoring Activities

The Hot Springs Conservation District submitted an agreement for the Commissioners’ consideration regarding continued access for water quality monitoring activities on the Kirby Creek and Owl Creek watersheds. After a review of the agreement and accompanying maps, Brad Basse moved to approve the Landowner/Conservation District Agreement for Water Quality Monitoring Activities between Hot Springs County and the Hot Springs Conservation District at the sites delineated on the attached maps, Figures 4, 5, 6 and 7, and the accompanying Landowner Consent to Release of Information for the land itself. John Lumley seconded the motion. Motion carried.

WAOA Corporate Award of Excellence

The Commissioners considered a draft letter to the Wyoming Airport Operators Association in support of the nomination of GDA Engineers for the 2014 WAOA Corporate Award of Excellence. John Lumley moved approval of the letter in support of the nomination of GDA Engineers for the 2014 Wyoming Airport Operators Association Corporate Award of Excellence. Brad Basse seconded the motion. Motion carried.

Other Business

SLIB Transportation Enterprise Fund Application Discussion — The Commissioners reviewed the grant application information received regarding the SLIB Transportation Enterprise Fund. This grant applies to vehicles used for public transportation only. The Commissioners have no projects under consideration at this time that would qualify under this grant.
STWSD Expansion Project Percentage of Completion Form — Engineering Associates representative Anthony Barnett appeared before the Commissioners to review the Percentage of Completion form for the STWSD Expansion Project. Brad Basse moved to approve the Chairman’s signature on the Wyoming Business Council’s CDBG Program Percentage of Completion Form for the STWSD’s Expansion Project. This certifies estimated project completion amounts through June 30, 2014. John Lumley seconded the motion. Motion carried.
Black Mountain Planning Funds Discussion — Commissioner Basse reported that he had spoken to District 5 engineer Shelby Carlson regarding the availability of funds and/or state engineering assistance to aid in the planning of the Black Mountain Road project. Ms. Carlson indicated that the funding would be in the form of an 80-20 grant, and that there were no funds remaining for this fiscal year, but there would be some available for the 2015 fiscal year, which starts October 1, 2014. Commissioner Basse will work informally with local engineering firms and Road & Bridge Supervisor Dave Schlager to develop a suggested scope of work and associated engineering costs estimate for the project. A request letter for funds outlining the proposed scope of work and cost estimates will then be submitted by the Commissioners to WYDOT via the District 5 office.

Correspondence

Library Board Minutes — July, 2014
Fair Board Minutes — July, 2014

Airport Monthly Operations Report — July, 2014
Timber Products Manufacturers Association — USFS/SBA Timber Sale Set-Aside Program Draft Rule
NRPC Minutes — July, 2014
Ed Murray — Campaign Literature
Prevention Management Organization — Community Coalition Meeting Date
Cloud Peak Counseling Center — Expansion Plan Notification

The Commissioners reviewed the correspondence items. No further action on the items was required at this time.

Executive Session — Potential Litigation

Brad Basse moved to enter Executive Session to discuss potential litigation at 5:35 p.m. John Lumley seconded the motion. Motion carried. Brad Basse moved to leave Executive Session at 5:42 p.m. John Lumley seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session.

Adjournment

There being no further business to come before the Board of County Commissioners at this time, Brad Basse moved to adjourn. Chairman Baker declared the meeting adjourned at 5:43 p.m.

Attest:

_______________________________ Mike Baker, Chairman	_____________________________________ Nina Webber, Clerk to the Board
3