| MINUTES OF COUNTY COMMISSIONERS MEETING April 1, 2014 | ||
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| STATE OF WYOMING | ) | OFFICE OF THE BOARD OF |
| ) | COUNTY COMMISSIONERS | |
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING |
| April 1, 2014 | ||
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The Hot Springs County Board of Commissioners met in regular session on Tuesday, April 1, 2014 at
9:00 a.m. in the Commissioners Room at the Government Annex. Present were Commissioners Mike Baker and Brad Basse. Commissioner John Lumley was unable to attend the meeting. Also present were County Clerk Nina Webber and Administrative Assistant to the Commissioners Penny Herdt. Chairman Baker led those present in the Pledge of Allegiance. Chairman Baker suspended Robert’s Rules of Order so that business might be conducted in the absence of Commissioner Lumley. Approval of Agenda
Brad Basse made a motion to approve the agenda with the following changes:
ADD:Commissioners15. Consider Land Use Planning Board Member resignationCommissioners16. Lane 3 Zupan Power Line Issue Mike Baker seconded the motion. Motion carried. Approval of Minutes
Brad Basse made a motion to approve the minutes of the regular meetings on March 4 and 18, 2014 and
a special meeting on March 14, 2014 as presented. Mike Baker seconded the motion. Motion carried.Approve Bills
The following bills were submitted for approval: (see attached). Payroll for March, 2014 - $172,444.22.Maintenance Monthly Report
Maintenance Foreman Chuck Carver reported several problems last month. The new valves for the Law
Enforcement Center have been installed and this seems to have corrected the noise problem there. Mr.
Carver reported that there are still issues with the new heat pumps which he is working with TRANE to
resolve. There was a disruption of communications on VAV System in the Law Enforcement Center
caused by wires somehow coming loose at one of the valves. Reattachment of the wires appears to have
corrected that problem. There were more problems with the sewer line, so a camera was run through the
line to determine where the trouble areas were. The iron pipes are deteriorating and clogging up the lines.
A cutter will be used in an attempt to avoid the need to replace the sewer lines at this time. There was a
hot water line break in the library caused by the blowout of a seal. The seal has been replaced and the
break repaired. The break occurred during business hours and was caught immediately, resulting in very
little water damage. There have been some problems with the bathroom door locks. Mr. Carver and his
crew will re-prep the doors to correct these issues.
The Commissioners asked Mr. Carver to clarify the purchase of a new programmer for the security locks
in Law Enforcement. Lt. Pebbles has his own programmer separate from the one used by Mr. Carver in
the other areas of the courthouse, and it needed to be replaced.
Emergency Management Monthly Report
Emergency Management Coordinator Bill Gordon reviewed a Boysen Reservoir data report, the 3/31/14
Snowpack report for the Big Horn Basin, and the current Snow Water Equivalent report for the Owl Creek
area. All the data indicates a slightly above-normal water year so far.
Mr. Gordon and Commissioner Basse discussed relocation of the emergency generator currently located
in the Law Enforcement Center. Mr. Gordon would like to see it relocated somewhere outside and secure
as soon as possible. Mr. Gordon will seek a written agreement with the County’s diesel supplier to clarify
the County’s position on the fuel supply/delivery chain for the generator in case of a major power outage
event. Mr. Gordon and Commissioner Basse will continue to work to develop a plan to relocate the
generator.
Mr. Gordon requested and received approval to conduct a one-hour “Incident Training” refresher course
for all County employees. He will notify the Commissioners of the date and time of the training when it is
set up.
1 Planner Monthly Report
Planner Bo Bowman reported the Land Use Planning Board has forwarded two land use change requests
to the Commissioners for public hearings, which have been scheduled for April 15th. The Commissioners asked Mr. Bowman to email the cover memos and staff reports from the Planning Board’s hearings to them as soon as possible for review prior to the public hearings.The NRPC meets on April 9th. Mr. Bowman indicated the March meeting was well attended and Jim Pehringer’s presentation on sage grouse was very informative and well-received. Mr. Bowman reviewed the Septic System report he submitted to the DEQ for 2013. The Commissioners received a copy of the report via email earlier in the week. Youth Alternatives Monthly Report
YA Director Alan Rossler reported that there are currently three participants in the diversion program, with
one successful completion in March. There are two participants on probation and one on electronic
monitoring for a total of six participants at this time. The electronic monitoring seems to be working well
and is quite cost-effective. Participants with Community Service requirements are currently working on the
skate park, with work on the ball fields and possibly the fair grounds slated for this spring/summer.
Director Rossler presented his quarterly draw down request for the 2011 Sub-Grant. Brad Basse moved
to authorize the chairman’s signature on the Drawdown Request for the VOANR/OJJDP 2011 Non-
Participating State Award Sub-Grant CFDA #16.540 for the time period of 01/01/14-03/31/14 in the
amount of $2,707.75. Mike Baker seconded the motion. Motion carried.Search & Rescue Quarterly Report
Search & Rescue representative Chad Baldes appeared before the Commissioners to provide a quarterly report on S&R’s activities. There have been no Search & Rescue callouts since the first of the year. A complete set of ice rescue gear has been purchased and members have been certified in its use. Upcoming trainings/certifications include low- and high-angle rappelling, white water rescue, pond training and animal rescue. A boat trailer was purchased this year to allow quicker response time for water rescues. Mr. Baldes indicated the budget request will likely be higher this year due to a need to replace obsolete ropes and harnesses — these must be replaced every five years. Mr. Baldes indicated they are also looking at the purchase of a tripod rigging system for use in rappelling rescue situations. Emergency Management donated a camp trailer to Search & Rescue for use as an incident command post, but the cost of refurbishment has proven to be prohibitive, so Mr. Baldes asked the Commissioners how he should dispose of it. He was directed to check with Bill Gordon to see if there are any remaining requirements for the camper’s disposal in case it was purchased with grant funds. There is also a vehicle with the front end out that Search & Rescue can no longer use and would like to dispose of. The
Commissioners asked that Search & Rescue hold on to the vehicle until the next County Surplus
Equipment auction.Appoint Land Use Planning Board Member
Brad Basse moved to re-appoint Heath Overfield to the Land Use Planning Board. Mike Baker seconded
the motion. Motion carried.Consider Employee Performance Reviews
Commissioner Baker stated that he feels performance reviews are necessary and important to an
employee’s ongoing development. Developing an adequate review format will be easier once job
descriptions are in place. Clerk Webber suggested that employees be a part of developing their own job
description. Commissioner Baker will send out an email to the Commissioners’ employees requesting input in developing job descriptions for their individual positions.Airport Update
Relocation Update — GDA representative Dustin Spomer reported that his discussion with Jesse Lyman at the FAA regarding the proposed final Administrative Settlement indicated that the FAA would rely on the Commissioners’ judgment as to the proper amount of the settlement. Brad Basse moved to authorize the Chairman’s signature on a letter to Joe Holden and the Holden Land Company concurring with the administrative settlement recommendation set forth by Dryden & LaRue in the amount of $190,407.00. Mike Baker seconded the motion. Discussion: The County will release the check when Mr. Holden signs and files the easements as described in the MOA’s with the County. Motion carried.2 FAA AIP-03 Request For Reimbursement #7 — Jeremy Gilb presented FAA Request for Reimbursement #7 for the Commissioners’ approval. Brad Basse moved approval of FAA Project 3-56-0043-03 RFR #7 in the amount of $32,635.00. Mike Baker seconded the motion. Motion carried. WYDOT-Aeronautics Division THP-11D-3024 Request for Reimbursement #7 — Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #7 for the Commissioners’ approval. Brad Basse moved approval WYDOT-Aeronautics Division Project THP-11D-3024/FAA #3-56-0043-03 RFR #7 in the amount of $2,901.00. Mike Baker seconded the motion. Motion carried. FAA AIP-03 Request For Reimbursement #8 — Jeremy Gilb presented FAA Request for Reimbursement #8 for the Commissioners’ approval. Brad Basse moved approval of FAA Project 3-56-0043-03 RFR #8 in the amount of $171,366.00. Mike Baker seconded the motion. Motion carried. WYDOT-Aeronautics Division THP-11D-3024 Request for Reimbursement #8 — Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #8 for the Commissioners’ approval. Brad Basse moved approval WYDOT-Aeronautics Division Project THP-11D-3024/FAA #3-56-0043-03 RFR #8 in the amount of $15,233.00. Mike Baker seconded the motion. Motion carried. WYDOT-Aeronautics Division THP-11B-2794 Request for Reimbursement #15 — Mr. Gilb presented WYDOT-Aeronautics Division Airport Relocation Project Request for Reimbursement #15 for the Commissioners’ approval. Brad Basse moved to approve WYDOT-Aeronautics Division Project THP-11B-2794 RFR #15 in the amount of $9,702.00. Mike Baker seconded the motion. Motion carried. Phase III Update — Equipment has been moved on-site and construction has started. Roy Darrow and Dave Johnson are GDA’s on-site engineers at this time. Mr. Gilb noted that, with the geometry changes required by the new FAA rules, a revised set of plans will be issued for Phase III to accommodate the required changes, as well as an amendment to GDA’s agreement. These documents will be presented for review at the April 15th meeting. Phase IV Update — Mr. Gilb reported that advertising for bids has begun. Plans will be sent out starting tomorrow. The Pre-Bid meeting will be held April 17th at 2:00 p.m., with bids due April 30th by 2:00 p.m. for opening at 2:15 p.m. Mr. Gilb reported that WYDOT has contacted him and indicated there may be additional funding available for the Phase IV project if the County is interested in expanding the project and can provide the match funds for a funding split of 98%-2%. The actual amount of funds available is not certain at this time. A teleconference with WYDOT representative Brian Olson will be held on April 2nd to firm up the amount available and discuss what type of construction might be eligible for funding (i.e. pavement and/or buildings). 2014 Assessment Roll
Assessor Shelley Deromedi notified the Commissioners that the 2014 Assessment Roll is done and that
tax notices will be mailed on April 10, 2014. A copy of the preliminary abstract was provided in the
Commissioners’ meeting packets.Consider Resolution 2014-02
Assessor Deromedi presented Resolution 2014-02 amending the amounts charged for copies, prints and
research by her office. The resolution reads as follows:RESOLUTION NO. 2014-02
WHEREAS, pursuant to Wyoming Statutes §16-4-201 et seq., Hot Springs County is defined as a political subdivision within the meaning of the Wyoming Public Records Act; andA RESOLUTION OF THE HOT SPRINGS COUNTY BOARD OF COMMISSIONERS AMENDING THE FEES OR CHARGES TO BE ASSESSED FOR PRODUCTION OF PUBLIC RECORDS PURSUANT TO WYOMING STATUTES §16-4-201, et seq WHEREAS, Wyoming Statutes §16-4-201 provides for the right of inspection of public ecords, copies, printouts, or photographs and the fees therefore; and WHEREAS, Wyoming Statutes §16-4-204(c) states that after July 1, 2000, any fees or charges assessed by a custodian of a public record shall first be authorized by duly enacted or adopted statute, rule, resolution, ordinance, executive order, or other like authority; and WHEREAS, on December 15, 2009 Hot Springs County provided for the fees or charges to be assessed for the production of public records pursuant to the above-referenced act by resolution and now wishes to amend those fees and charges; 3 NOW, THEREFORE, BE IT RESOLVED by the Board of Hot Springs County Commissioners that the attached fee schedule (Attachment 1-Revised) shall apply to copies, printouts, or photographs of public records, unless otherwise prescribed by law: Payment must be provided in advance. PASSED, APPROVED AND ADOPTED this 1st day of April, 2014.
ATTEST:COUNTY OF HOT SPRINGSNina Webber, County Clerk Mike Baker, Chairman Brad Basse, Vice-Chairman
John P. Lumley, Commissioner ATTACHMENT #1-REVISED
ASSESSOR’S OFFICE FEE SCHEDULE 04/2014
Brad Basse moved to approve Resolution 2014-02 as presented. Mike Baker seconded the motion. Motion carried. Month of the Military Child Proclamation
Joey Johnson, UW Extension 4-H & Youth Educator, appeared before the Commissioners to discuss
April as the Month of the Military Child. Also present were Staff Sergeant Lang, UW-CES 4-H
representative Jonathan Despain, local 4-H Leader Carri Harris, and UW-CES Administrative Assistant
Vicki Nichols. The Month of the Military Child was established in 1986 to recognize the courage and
sacrifices of military children everywhere. Approximately 1.7 million American children under the age of
18 have at least one parent serving in the U.S. Military at this time, with approximately 5,000 of those
children residing within the State of Wyoming. Staff Sergeant Lang thanked the Commissioners for their
support of the military children in Hot Springs County. Brad Basse moved to issue a proclamation
declaring April, 2014 as the Month of the Military Child. Mike Baker seconded the motion. Motion carried.
The proclamation reads as follows:HOT SPRINGS COUNTY COMMISSIONERS
PROCLAMATION DECLARING APRIL, 2014 AS THE MONTH OF THE MILITARY CHILD
4 THE MONTH OF THE MILITARY CHILD and we do hereby urge all citizens, businesses and government leaders to observe the month with appropriate ceremonies and activities that honor, support and thank our military children. Mike Baker, ChairmanNina Webber, County Clerk Brad Basse, Vice-Chairman John P. Lumley, Commissioner Insurance — Third Party Administrator Discussion
Brad Johnson with Covenant Insurance, the County’s insurance consultant, appeared before the
Commissioners to discuss renewal of the County’s contract with Allegiance as the Third Party
Administrator for the health insurance program. There being no significant complaints regarding
Allegiance’s performance as a TPA, the Commissioners saw no reason for Mr. Johnson to seek bids from other parties for that position. Mr. Johnson reviewed the plan’s performance over the last year and indicated that the increase in the county’s premiums for next year is estimated to be 8.5 — 10.5% at renewal on July 1, 2014. Actual numbers will be presented by Mr. Johnson at the May 6th Commissioners meeting, as well as suggestions and recommendations for plan changes for the upcoming benefit year. Brad Basse moved to authorize the Chairman’s signature on a letter designating Clerk Nina Webber as Hot Springs County’s Benefits Administrator, effective immediately. Mike Baker seconded the motion. Motion carried.Consider Board Member Resignations
Due to her recent appointment to the County Clerk position, Nina Webber has submitted her resignation
from the Land Use Planning Board. Brad Basse moved to accept Nina’s resignation and thanked her for her service on the board. Mike Baker seconded the motion. Motion carried. Brian Green has submitted his resignation from the Hospital Board due to his upcoming move to Lander. Brad Basse moved to accept Brian Green’s resignation from the Hospital Board, with a letter thanking him for his service. Mike Baker seconded the motion. Motion carried. After discussion regarding upcoming term expirations on the Library and Museum boards, Brad Basse moved to authorize Clerk Webber to advertise for applicants to fill the unexpired terms on the Land Use Planning Board (1) and the Hospital Board (1) and the regular terms on the Library Board (1) and the Museum Board (2). Mike Baker seconded the motion. Discussion: Applications will be due by May 2nd and appointments will be made at the May 6th meeting. Motion carried.Foster Grandparent Program Update
Foster Grandparent Program Coordinator Carol Andreen appeared before the Commissioners to discuss
upcoming changes in the program. NOWCAP has decided not to continue to sponsor the Foster
Grandparent program in northwest Wyoming, including the counties of Hot Springs, Washakie, Big Horn,
Park, Fremont and Natrona. Ms. Andreen has been looking for another non-profit entity to assume
sponsorship of the program. At this time, the only parties expressing interest are from out of county
(Idaho, Casper and Laramie). New office space will be required, also, as the current office building is for
sale. The Commissioners did not feel that the County could take on the administration of the Foster
Grandparent program, but offered several suggestions to Ms. Andreen regarding other entities in the
county that might be interested.Armory Joint Powers Board Funding
Board member Tony Larson appeared before the Commissioners to request funding for the Armory Joint
Powers Board prior to next year’s funding cycle. Research into the matter revealed that $5,000.00 had been budgeted as the County’s contribution to this board for the 2013-2014 fiscal year. Mr. Larson signed a voucher formally requesting the distribution. A check will be mailed to the Joint Powers Board.Lane 3 — Zupan Power Line Issue
During the Lane 3 construction project, a change in grade resulted in reducing the ground cover for the
conduit carrying the electrical supply line for Zupan Electric to below the minimum required depth. This5 will require lowering the conduit to correct the deficiency, which all parties involved agreed should wait until the ground was no longer frozen this spring. Rocky Mountain Power representatives have recently contacted the Commissioners regarding moving forward on this matter. Commissioner Baker will contact RMP representative Mark Warren to follow up on this and report back to the Commission at the April 15th meeting. Other Business
Establish Election Districts per 22-7-101 & 28-3-502 — The Commissioners are required to establish county election districts/precincts prior to each election. There are no changes to be made to the District or Precinct boundaries this year. The three election districts and four precincts to be established by the Commissioners are as follows: District 1-Precinct 1-Ninth Street West to the city limits; District 1-Precinct 2-Ninth Street East to the city limits; District 2-Precinct 4-Rural County West; District 3-Precinct 3-Rural County East, East Thermopolis, Kirby, and the Lucerne area. Brad Basse moved to establish Election District 1 — Precincts 1 & 2, District 2 — Precinct 4 and District 3 — Precinct 3 with no boundary changes. Mike Baker seconded the motion. Motion carried.Correspondence
Land Use Planning Board Minutes — November, 2013
The Commissioners reviewed the foregoing correspondence. No further action on any of the items was
required at this time.Assessor — Dept. of Revenue Minerals Tax Division Estimates Natural Resource Planning Board Minutes — Minutes — February, 2014 Lucerne Pumping Plant Canal Company — Annual Meeting Minutes - 2014 State Board of Equalization — Certification of Cases from County Boards to the State Board Bureau of Reclamation — Boysen Flushing Flow Notification Adjournment
There being no further business to come before the Board at this time, Brad Basse moved to adjourn.
Chairman Baker declared the meeting adjourned at 4:00 p.m.
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| _______________________________ Mike Baker, Chairman |
_____________________________________ Nina Webber, Clerk to the Board |
BILLS – MARCH, 2014 | |
HANSON'S FIRE EQUIPMENT 722.00 / HSC PREDATORY ANIMAL CONTROL 15,000.00 BRUCO, INC. 361.48 / HOPKINS MEDICAL PRODUCTS 174.94 ST. VINCENT HEALTHCARE 177.63 / GALLS LLC 1,492.00 AFLAC (ACCOUNT #HW652) 558.75 / STATE OF WYOMING - A&I 48.37 AIT LABORATORIES 180.00 / LAW OFFICE OF ALEX H. SITZ, III 1,564.73 ALLEGIANCE BENEFIT PLAN MANGT, INC. 30,896.11 / ANITA WEISBECK 52.28 ATLAS OFFICE PRODUCTS, INC. 42.63 / CHARTER COMMUNICATIONS 55.20 BARTON STAM 34.72 / BOB BARKER COMPANY, INC. 174.92 / BIG HORN WATER 96.00 BLAIR'S SUPER MARKET 388.94 / PITNEY BOWES INC. 288.54 / BRENNA HUCKFELDT 30.80 AMERITAS LIFE INSURANCE CORP, 569.70 / BW PLUS PLAZA HOTEL 399.08 CHRISTOPHER J. KING, P.C. 750.00 / RED ROCK FAMILY PRACTICE 167.00 THERMOPOLIS HARDWARE 91.18 / COLONIAL SUPPLEMENTAL INS. 34.70 VERIZON WIRELESS 55.81 / VERIZON WIRELESS 48.83 / VERIZON WIRELESS 55.82 VERIZON WIRELESS 157.62 / VERIZON WIRELESS 48.01 / KOERWITZ, MICHEL, 11,650.00 DRYDEN & LARUE, INC. 9,900.00 / SHELL FLEET PLUS PROCESSING CENTER 195.60 PINNACLE BANK OF THERMOPOLIS 42,599.08 / GDA ENGINEERS 36,116.44 GOTTSCHE THERAPY REHAB WELLNESS 360.00 / MOUNTAIN WEST BUSINESS SOLUTIONS 42.27 | |
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