| MINUTES OF COUNTY COMMISSIONERS MEETING March 18, 2014 | ||
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| STATE OF WYOMING | ) | OFFICE OF THE BOARD OF |
| ) | COUNTY COMMISSIONERS | |
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING |
| March 18, 2014 | ||
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The Hot Springs Board of County Commissioners met in regular session on Tuesday, March 18, 2014 at
4:00 p.m. in the Public Meeting Room at the Government Annex. Present were Commissioners Mike Baker, Brad Basse and John Lumley. Also present were County Attorney Jerry Williams, and Deputy Clerk / Administrative Assistant to the Commissioners Penny Herdt. County Clerk Nina Webber and Chief Deputy Clerk Karen Slocum were not present due to their attendance at Election Training in Cheyenne. Chairman Baker led those present in the Pledge of Allegiance. Approval of Agenda
Brad Basse moved to approve the agenda with the following change:ADD: 5:45 p.m.GDA9. b. Request to Carryover FAA Entitlement Funds DELETE: 4:10 p.m. Commissioners 2. Consider Head Start Lease Agreement 5:30 p.m.Chad Baldes 8. Search & Rescue Quarterly Report John Lumley seconded the motion. Motion carried. County Clerk Appointment
Brad Basse moved to ratify the vote appointing Nina Webber to the position of County Clerk at the
Special Commissioners meeting held on March 14, 2014. John Lumley seconded the motion. Motion
carried.Assessor Office Chairs Request
Assessor Shelley Deromedi appeared to request new desk chairs for her office to replace the ones that
are worn out. Money for this purchase would have to come out of Courthouse Equipment, as there is no
provision for office furniture in the Assessor’s budget. After considering the request, Brad Basse moved to approve the purchase of new chairs for the Assessor’s office from the Courthouse Equipment budget in an amount not to exceed $1,400.00. John Lumley seconded the motion. Motion carried.Resolution 2009-14 — Assessor Fee Discussion
In 2009, the Commissioners passed a resolution allowing the Assessor’s office to charge set fees for various services provided by their office. Assessor Deromedi informed the Commissioners that much of
the information charged for in the past will soon become available on the County’s website free of charge and asked if the Commissioners wanted to consider amending the resolution to reflect this. After some discussion, Assessor Deromedi was asked to return with a draft resolution outlining the proposed new charges if she wanted to amend resolution #2009-14.Youth Alternatives Monthly Report
Youth Alternatives Director Alan Rossler reported that he presently has four participants in the diversion
program, and two on supervised probation. There were two successful completions in February and no
48-hour holds. Mr. Rossler discussed the upcoming Community Service project involving the Skate Park
and his plans for completion of that project.Main Street Program
Main Street Program liaison MeriAnn Rush appeared before the Commissioners to introduce a program
being considered by local businesses and citizens. The Main Street Program is a federal program that
provides support for local business revitalization. There is no cost to join the program and seed money for
the program is provided by the federal government to members. There are currently ten people on the
organizational board. Board meetings are scheduled for the fourth Thursday of each month at 6:00 p.m.
at the County Museum and Ms. Rush encouraged the Commissioners to attend. It is anticipated that
formal application to participate in the program will be made in December. The Commissioners expressed
interest in and support for the program and asked Ms. Rush to return with progress updates on a1 quarterly basis. No funding is being requested from the County at this time for the program, but there may be a request in the future. Elected Officials Salary Discussion
The Commissioners are required by state statute to set salaries for the County Elected Officials on or
before June first of each four-year election cycle. Salaries set at this time cannot be changed during the
four year term of office for the Elected County Officials. Commissioner Basse stated that he would like to
make the decision prior to the opening of the filing period for office in May. Prior to his departure in
February, Clerk Odde provided the Commissioners with spreadsheets outlining the effects of various
levels of salary increases. County Attorney Jerry Williams provided more information regarding salary
caps, cost of living indices and state-wide County elected official salary levels in 2013. Elected officials
present for the discussion included the Commissioners, County and Prosecuting Attorney Williams, Clerk
of District Court Cornella, Treasurer Willson, Assessor Deromedi and Sheriff Falgoust. After seeking and
receiving input from the other elected officials present, the Commissioners took the matter under
consideration and will make a decision no later than their May 6, 2014 meeting.Cloud Peak Office Space Inquiry
Cloud Peak Counseling Services has inquired about the availability of office space within county buildings
for rent. The Commissioners agreed there is no office space available at this time and stated that the
County is not in the business of renting office space to non-government entities anyway.Administrative Settlement Discussion
The Commissioners have received a packet from Third Party Negotiator Michelle Colby with the law firm
of Dryden & LaRue regarding the administrative settlement required to fulfill the County’s acquisition obligations to the Holdens as part of the County Airport relocation project, along with a letter from GDA Engineers in response to the settlement request outlining their recommendations regarding the various aspects of the request. GDA representative Dustin Spomer joined the meeting via telephone to discuss these documents. There is a difference of $7,716.00 between the amount requested by the Holdens and the amount recommended by GDA. After extensive discussion, it was decided that Mr. Spomer will
prepare two sets of documents for submission to the FAA and WYDOT-Aeronautics, one reflecting the
amount requested by Dryden-LaRue and one reflecting the lower amount recommended by GDA for
consideration at the April 1, 2014 meeting.Request to Carryover FAA Entitlement Funds
The FAA has requested confirmation from the County of its intention to carry over the 2014 FAA
Entitlement funds into 2015. Brad Basse moved that the County send an email to Jesse Lyman with the
FAA as follows: “Hot Springs County would like to request that our 2014 FAA Entitlement Funds be
carried over into 2015, where we plan to use these funds for the next construction phase for the new
airport in Hot Springs County.” John Lumley seconded the motion. Discussion: Commissioner Basse will
send the email as he is the County’s Airport Liaison and Chairman Baker’s computer is in for repairs at the moment. Motion carried.Other Business
Inberg-Miller Minimum Site Assessment Service Agreement Review — County Attorney Jerry Williams presented the Service Agreement with Inberg-Miller for the Minimum Site Assessment at the old airport with the changes requested as the result of his review of the document. Inberg-Miller has agreed to the changes as outlined in the document. Chairman Baker affixed his initials and date to the changes and signed the agreement for submission to Inberg-Miller. No further action was required as the agreement was previously approved subject to the County Attorney’s review.Armory Joint Powers Board Appointment — One application has been received in response to advertising for the open County position on the Armory Joint Powers Board. After review of the application, John Lumley moved to appoint Joey Johnson to the Armory Joint Powers Board. Brad Basse seconded the motion. Motion carried. Owl Creek Water Supply Project CDBG Grant Extension Request — The Owl Creek Water District has submitted a letter for the Commissioners’ approval and signature requesting a change to the end date for their CDBG grant to December 31, 2014. This change will allow the District to complete an extension of their project with the remaining available project funds. Brad Basse moved to approve the letter to the Wyoming Business Council requesting a change to the end date of the OCWD Water Supply Project 2 CDBG grant agreement from May 1, 2014 to December 31, 2014. John Lumley seconded the motion. Motion carried. WYECIP Project Update — Chairman Baker provided the Commissioners with the latest information on the WYECIP project. TRANE representatives spent several days on-site in the last month reviewing the system and working to resolve the ongoing problems. The heating system problems have been mostly resolved through the reprogramming and relocation of thermostats. The valve problem in the Law Enforcement Center should be resolved with the installation of new valves with a proper bypass setup. The door insulation will be replaced and adjustments will be made to the hardware. The hardware for the front doors will need to be completely replaced in the coming budget year. When all the repairs have been made, a new crew will return to perform the “ground-up” commissioning process that should have been done the first time and was not. The final payment has not yet been released to TRANE as the project is not complete to the County’s satisfaction at this time. Correspondence
Bureau of Reclamation —
The Commissioners reviewed the foregoing correspondence. No further action was required or taken at
this time.Snowmelt Forecast
Rocky Mountain Power — Fair Grounds WYECIP Project Rebate ChecksBoysen Reservoir Water Information Meeting Buffalo Bill Reservoir Water Information Meeting Fair Board Minutes — February, 2013 BLM — Moneta Divide Natural Gas & Oil Development Project EIS Notification Thermopolis-Hot Springs Chamber of Commerce — Newsletter — March, 2014 Airport Monthly Operations Report — February, 2014 Wyoming Rural Development Council — Community Assessment Program Information Holland & Hart — Staffing Change Office of Homeland Security — Grant Fund Expiration Dates Notifications Library Board Minutes — February, 2014 Adjournment
There being no further business to come before the Board of County Commissioners at this time,
Chairman Baker declared the meeting adjourned at 6:32 p.m.
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| Attest: |
| _______________________________ Mike Baker, Chairman |
_________________________________________ Penny Herdt, Deputy Clerk to the Board |
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