MINUTES OF COUNTY COMMISSIONERS MEETING October 15, 2013

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		October 15, 2013
The Hot Springs Board of County Commissioners met in regular session on Tuesday, October 15, 2013 at 4:00 p.m. in the Commissioners Room at the Government Annex. Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. Chairman Basse led those present in the Pledge of Allegiance. Approval of Agenda John Lumley moved to approve the agenda as presented. Mike Baker seconded the motion. Motion carried. Tax Rebate Assessor Shelley Deromedi presented the following tax rebate for the Commissioners’ approval: Rebate #9-13 — Parcel #4948 for tax year 2013 (District 100) — Frost Rock Products Company — This rebates is necessary due to the fact that Frost Rock Products did not work in Hot Springs County during 2012, but this prorated account did not get deleted after the 2012 tax roll. This resulted in over- assessment for tax year 2013 of 9652 and calls for a rebate of taxes in the amount of $605.50. Mike Baker moved approval of Rebate #9-13 to Frost Rock Products Company in the amount of $605.50 as presented. John Lumley seconded the motion. Motion carried. Maternal/Child Health Nurse Public Health County Nurse Manager Marie McDougall introduced the new Maternal/Child Health Nurse, Brenna Huckfeldt. Mrs. Huckfeldt gave a short presentation on the “Partners For A Healthy Baby” program she is rolling out to county residents through the Public Health office. The Commissioners welcomed Mrs. Huckfeldt and reaffirmed their support for her program. Outstanding Community Development Award Hot Springs County, Owl Creek Water District and the South Thermopolis Water & Sewer District were recently recognized for their community development work through the Wyoming Chapter of the National Association of Housing and Redevelopment Officials (WyoNAHRO) at its annual conference in Casper last month. The collaboration among the three entities to secure nearly $10 million in funding to improve the housing infrastructure in 90 homes for more than 200 Hot Springs County residents resulted in receiving WyoNAHRO’s first-ever Outstanding Community Development Award on September 19, 2013. The Commissioners congratulated the representatives of the two water districts on their outstanding efforts to provide improved water service to County residents. Airport Update GDA representative Dustin Spomer joined the meeting by telephone to update the Commissioners on the current status of the Airport Relocation project. Phase II — Change Order #4 with the requested narrative added to Attachment C was presented for the Chairman’s signature as approved at the October 1, 2013 Commissioners meeting. The 1 signed Change Order will be forwarded to the FAA and WYDOT Aeronautics for their signatures. Phase III — The contractor has mobilized to the site and work has begun on Phase III of the project. Mr. Spomer noted that the last three days have been lost due to poor weather conditions. In response to Commissioner Baker’s question, Mr. Spomer stated that, so far, the federal government shutdown has had no direct effect on the Airport project. Relocation Update — Mr. Spomer reviewed the DRAFT contract with Michelle Colby/Dryden & LaRue. The County Attorney has reviewed the contract and had a few changes he wanted to see in the final contract. John Lumley moved to approve the chairman’s signature on the contract between Hot Springs County and Dryden & LaRue contingent on final approval by the County Attorney. The contract amount is not to exceed $21,790.00, and the termination date is June 30, 2014. Mike Baker seconded the motion. Motion carried. Senior Center Funding Discussion Senior Center Director Jan Dickeson came to update the Commissioners about the financial situation at the Senior Center in light of the federal government shutdown. Roughly 20% of the Center’s monthly operating budget comes from federal funds. Mrs. Dickeson indicated that the Center has enough in reserves to operate for about two months and let the Commissioners know that the Center’s quarterly draw down request would need to be submitted earlier than usual this time. No action on the part of the Commissioners is required at this time, but Mrs. Dickeson felt it was important to keep them apprised of the ongoing financial situation. Library Levy Advance Request Library Director Tracy Kinnaman appeared before the Commissioners to request an advance on the levy check the library receives in December due to a cash flow problem. Several years ago a cash reserve was established for the library to use to alleviate this type of problem, but it appears that the cash reserve amount was not accounted for in the current fiscal year’s budget and it no longer exists. Mike Baker moved to approve an advance on the levy payment of $40,000.00, with that amount being deducted from the June, 2014 levy payment to the Library. John Lumley seconded the motion. Motion carried. Phone System Discussion Maintenance Foreman Chuck Carver reported that there appears to be no contract in place for technical support for the new phone system, making it difficult to resolve ongoing issues with the system. The Commissioners asked Mr. Carver to solicit proposals from TCI, Inc. and ISC, Inc. as well as any other CISCO support providers he may be aware of for a service contract to be considered at the November 5, 2013 meeting. WYECIP Project Discussion Mr. Carver indicated that all the thermostats for the new heat pump systems have been replaced as of today. The thermostats originally supplied and installed did not work properly with the system. Mr. Carver will discuss this and other ongoing issues with TRANE representatives later this week in an attempt to get the project properly commissioned and completed. Appointment of Big Horn Basin Nature & Discovery Center Board Member After review of the single application received in response to advertising of the BHBNDC Board position, Mike Baker moved to reappoint Toddi Darlington to the Board for a three year term. John Lumley seconded the motion. Discussion: Ms. Darlington’s appointment has already been approved by the Town Council. This appointment is made jointly by the Town and the County. Motion carried. 2 Other Business Homeland Security Grants — This item was tabled to the next meeting to give the Emergency Management Coordinator the opportunity to explain the grants and to allow for a more thorough review of the grant requirements. Correspondence Governor Mead — Terraces Letter Response — After receiving the letter from the Commissioners regarding the ongoing issues with the Rainbow Terraces in Hot Springs State Park, Governor Mead requested a briefing from Director Millward Simpson regarding the situation. A copy of that briefing was enclosed with the Governor’s response letter. Director Simpson has suggested a meeting with local officials to explain the treatment system and flows in the park. Mike Baker moved to draft a letter to the Governor accepting Director Simpson’s offer to meet at a time convenient to all with a copy to Director Simpson, Park Superintendent Kevin Skates, and the Town of Thermopolis so that all concerned parties are kept in the loop. John Lumley seconded the motion. Motion carried. Library Board Minutes — September, 2013 Fair Board Minutes — September, 2013 NRPC Board Minutes — September, 2013 Charter — Product/Service Change Notification Airport Operations Report — September, 2013 Adjournment There being no further business to come before the Board of County Commissioners at this time, Mike Baker moved to adjourn. Chairman Basse declared the meeting adjourned at 6:20 p.m.
Attest:
_______________________________ Brad Basse, Chairman		_______________________________ Hans Odde, Clerk to the Board
3

MINUTES OF COUNTY COMMISSIONERS MEETING
October 15, 2013

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

October 15, 2013

The Hot Springs Board of County Commissioners met in regular session on Tuesday, October 15, 2013 at 4:00 p.m. in the Commissioners Room at the Government Annex.

Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Basse led those present in the Pledge of Allegiance.

Approval of Agenda

John Lumley moved to approve the agenda as presented. Mike Baker seconded the motion. Motion carried.

Tax Rebate

Assessor Shelley Deromedi presented the following tax rebate for the Commissioners’ approval:

Rebate #9-13 — Parcel #4948 for tax year 2013 (District 100) — Frost Rock Products Company — This rebates is necessary due to the fact that Frost Rock Products did not work in Hot Springs County during 2012, but this prorated account did not get deleted after the 2012 tax roll. This resulted in over- assessment for tax year 2013 of 9652 and calls for a rebate of taxes in the amount of $605.50.

Mike Baker moved approval of Rebate #9-13 to Frost Rock Products Company in the amount of $605.50 as presented. John Lumley seconded the motion. Motion carried.

Maternal/Child Health Nurse

Public Health County Nurse Manager Marie McDougall introduced the new Maternal/Child Health Nurse, Brenna Huckfeldt. Mrs. Huckfeldt gave a short presentation on the “Partners For A Healthy Baby” program she is rolling out to county residents through the Public Health office. The Commissioners welcomed Mrs. Huckfeldt and reaffirmed their support for her program.

Outstanding Community Development Award

Hot Springs County, Owl Creek Water District and the South Thermopolis Water & Sewer District were recently recognized for their community development work through the Wyoming Chapter of the National Association of Housing and Redevelopment Officials (WyoNAHRO) at its annual conference in Casper last month. The collaboration among the three entities to secure nearly $10 million in funding to improve the housing infrastructure in 90 homes for more than 200 Hot Springs County residents resulted in receiving WyoNAHRO’s first-ever Outstanding Community Development Award on September 19, 2013. The Commissioners congratulated the representatives of the two water districts on their outstanding efforts to provide improved water service to County residents.

Airport Update

GDA representative Dustin Spomer joined the meeting by telephone to update the Commissioners on the current status of the Airport Relocation project.
Phase II — Change Order #4 with the requested narrative added to Attachment C was presented for the Chairman’s signature as approved at the October 1, 2013 Commissioners meeting. The

signed Change Order will be forwarded to the FAA and WYDOT Aeronautics for their signatures.
Phase III — The contractor has mobilized to the site and work has begun on Phase III of the project. Mr. Spomer noted that the last three days have been lost due to poor weather conditions. In response to Commissioner Baker’s question, Mr. Spomer stated that, so far, the federal government shutdown has had no direct effect on the Airport project.
Relocation Update — Mr. Spomer reviewed the DRAFT contract with Michelle Colby/Dryden & LaRue. The County Attorney has reviewed the contract and had a few changes he wanted to see in the final contract. John Lumley moved to approve the chairman’s signature on the contract between Hot Springs County and Dryden & LaRue contingent on final approval by the County Attorney. The contract amount is not to exceed $21,790.00, and the termination date is June 30, 2014. Mike Baker seconded the motion. Motion carried.

Senior Center Funding Discussion

Senior Center Director Jan Dickeson came to update the Commissioners about the financial situation at the Senior Center in light of the federal government shutdown. Roughly 20% of the Center’s monthly operating budget comes from federal funds. Mrs. Dickeson indicated that the Center has enough in reserves to operate for about two months and let the Commissioners know that the Center’s quarterly draw down request would need to be submitted earlier than usual this time. No action on the part of the Commissioners is required at this time, but Mrs. Dickeson felt it was important to keep them apprised of the ongoing financial situation.

Library Levy Advance Request

Library Director Tracy Kinnaman appeared before the Commissioners to request an advance on the levy check the library receives in December due to a cash flow problem. Several years ago a cash reserve was established for the library to use to alleviate this type of problem, but it appears that the cash reserve amount was not accounted for in the current fiscal year’s budget and it no longer exists. Mike Baker moved to approve an advance on the levy payment of $40,000.00, with that amount being deducted from the June, 2014 levy payment to the Library. John Lumley seconded the motion. Motion carried.

Phone System Discussion

Maintenance Foreman Chuck Carver reported that there appears to be no contract in place for technical support for the new phone system, making it difficult to resolve ongoing issues with the system. The Commissioners asked Mr. Carver to solicit proposals from TCI, Inc. and ISC, Inc. as well as any other CISCO support providers he may be aware of for a service contract to be considered at the November 5, 2013 meeting.

WYECIP Project Discussion

Mr. Carver indicated that all the thermostats for the new heat pump systems have been replaced as of today. The thermostats originally supplied and installed did not work properly with the system. Mr. Carver will discuss this and other ongoing issues with TRANE representatives later this week in an attempt to get the project properly commissioned and completed.

Appointment of Big Horn Basin Nature & Discovery Center Board Member

After review of the single application received in response to advertising of the BHBNDC Board position, Mike Baker moved to reappoint Toddi Darlington to the Board for a three year term. John Lumley seconded the motion. Discussion: Ms. Darlington’s appointment has already been approved by the Town Council. This appointment is made jointly by the Town and the County. Motion carried.

Other Business

Homeland Security Grants — This item was tabled to the next meeting to give the Emergency Management Coordinator the opportunity to explain the grants and to allow for a more thorough review of the grant requirements.

Correspondence

Governor Mead — Terraces Letter Response — After receiving the letter from the Commissioners regarding the ongoing issues with the Rainbow Terraces in Hot Springs State Park, Governor Mead requested a briefing from Director Millward Simpson regarding the situation. A copy of that briefing was enclosed with the Governor’s response letter. Director Simpson has suggested a meeting with local officials to explain the treatment system and flows in the park. Mike Baker moved to draft a letter to the Governor accepting Director Simpson’s offer to meet at a time convenient to all with a copy to Director Simpson, Park Superintendent Kevin Skates, and the Town of Thermopolis so that all concerned parties are kept in the loop. John Lumley seconded the motion. Motion carried.

Library Board Minutes — September, 2013
Fair Board Minutes — September, 2013
NRPC Board Minutes — September, 2013
Charter — Product/Service Change Notification
Airport Operations Report — September, 2013

Adjournment

There being no further business to come before the Board of County Commissioners at this time, Mike Baker moved to adjourn. Chairman Basse declared the meeting adjourned at 6:20 p.m.

Attest:

_______________________________
Brad Basse, Chairman

_______________________________
Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETINGOctober 15, 2013

MINUTES OF COUNTY COMMISSIONERS MEETING
October 15, 2013