MINUTES OF COUNTY COMMISSIONERS MEETING |
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| STATE OF WYOMING | ) | OFFICE OF THE BOARD OF |
| ) | COUNTY COMMISSIONERS | |
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING |
| September 9, 2013 | ||
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The Hot Springs Board of County Commissioners met in special session on Monday,
September 9, 2013 at 8:30 a.m. in the Commissioners Room at the Government Annex. Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. Chairman Basse led those present in the Pledge of Allegiance. Approval of Agenda
Mike Baker made a motion to approve the agenda as presented. John Lumley seconded
the motion. Motion carried.Consider Application for State Grant In Aid THP-11E
Clerk Odde presented the application for State Grant-In-Aid THP-11E for the
Commissioners’ consideration. This grant is for Phase III of the Airport Relocation
project, and other Phases as may be funded by the FAA. After a review of the details of
the application by Clerk Odde, Mike Baker moved approval of the Request for State
Airport Aid THP-11E in the amount of $666,666.00. John Lumley seconded the motion.
Discussion: Commissioner Basse abstained from voting as he is one of the bidding sub-
contractors on the project. Motion carried with Lumley and Baker voting aye and Basse
abstaining.Award Engineering Services Contract — Gravel Crushing Project
Road & Bridge Supervisor Dave Schlager has reviewed the bids opened at the last
meeting for engineering services for the upcoming county gravel crushing project. Owl
Creek Engineering representative Harry Hughes was asked for clarification on several
areas of his proposal by Mr. Schlager. After receiving satisfactory responses to his
questions, Mr. Schlager recommended awarding the contract to Owl Creek Engineering.
John Lumley moved to award the Contract for Engineering Services for the County
Gravel Crushing Project to Owl Creek Engineering in the amount of $4,000.00. Mike
Baker seconded the motion. Motion carried. Mr. Hughes then presented a letter of
agreement for his services in connection with the crushing project for the
Commissioners’ review and approval. Mike Baker moved approval of the chairman’s
signature on the Letter of Agreement between Hot Springs County and Owl Creek
Engineering Services for the County Crushing Project, with corrections to the dates on
the agreement as noted. John Lumley seconded the motion. Motion carried.Award Fairgrounds Multi-Purpose Building Roofing Contract
Commissioner Baker presented the finalized contract for replacement of the roof on the
Fairgrounds Multi-Purpose Building for the Commissioners’ approval. Martin Bader and
Arnold Pennoyer appeared to discuss scheduling questions regarding the project. The
contractor has requested a time window of October 15 — November 1, 2013 to complete
the project, although he only anticipates needing 6-10 days for the project. Mr. Bader
presented a list of currently scheduled events that showed those dates to be open for
the Multi-Purpose Building at this time. The County Attorney has reviewed the contract
and expressed concern regarding the manufacturer’s warranty and the clause regarding
disposition of the old roofing material. Commissioner Baker has obtained a copy of the
warranty and attached it to the contract for review. There is an additional warranty
available for the sum of $4,500.00, but the contractor recommended against the
purchase of the additional warranty as the coverage provided is already provided by the
contractor for a 10-year period. Regarding the roofing clause, although the contract says
the contractor gets all the old roofing materials, the contractor has agreed to give the
material he removes from the 25 foot newer section of the roof to the Fairgrounds as
requested by Mr. Bader and Mr. Pennoyer. The Commissioners agreed that the
contractor’s word was acceptable regarding the roofing materials and no change to the
contract was necessary. Commissioner Baker has clarified the amount of insulation to
be installed and the final contract under consideration reflects the resulting change in the
dollar amount. John Lumley moved to approve the final contract with Atlas Roofing for
replacement of the roof on the Fairgrounds Multi-Purpose Building in the amount of
$122,625.00. Contract dates to be October 15 through November 1, 2013, with
payments to be half on the receipt of materials and the remainder when the project is
completed. Mike Baker seconded the motion. Motion carried.Adjourn
There being no further business, Mike Baker moved to adjourn. Mike Baker seconded
the motion. Chairman Basse declared the meeting adjourned at 9:17 a.m.
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| Attest: | ||
| _______________________________ Brad Basse, Chairman |
_______________________________ Hans Odde, Clerk to the Board |
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