MINUTES OF COUNTY COMMISSIONERS MEETING June 4, 2013

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		June 4, 2013
The Hot Springs County Board of Commissioners met in regular session on Tuesday, June 4, 2013 at 9:00 a.m. in the Commissioners Room at the Government Annex. Present were Commissioners Brad Basse and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry Williams and Administrative Assistant to the Commissioners Penny Herdt. Commissioner John Lumley joined the meeting in the afternoon. Chairman Basse suspended Robert’s Rules of Order so that business might be conducted until Commissioner Lumley was able to join the meeting. Chairman Basse led those present in the Pledge of Allegiance. Approval of Agenda Mike Baker made a motion to approve the agenda with the following changes: ADD:Other Business4. Consider Governmental Lease Purchase Agreement 5. HSC Centennial Celebration Day Proclamation Brad Basse seconded the motion. Motion carried. Approval of Minutes Mike Baker made a motion to approve the minutes of the regular meetings on May 7 and 14, 2013 as presented. Brad Basse seconded the motion. Motion carried. Approve Bills The following bills were submitted for approval: (see attached). Payroll for May, 2013 - $165,375.11. Maintenance Monthly Report Maintenance Foreman Chuck Carver reported that the light behind the library no longer works because Rocky Mountain Power has removed the meter. To have a light in that location, a new light and new meter would have to be installed. Discussion ensued regarding outside lighting at the library. Chairman Basse asked Mr. Carver to check with the WYECIP lighting contractor to see if changing the current fixtures would be as effective as installing more lights. The contractor is scheduled to arrive this afternoon. After further investigation of the Law Enforcement Center drainage problem, Mr. Carver feels that the drains themselves are fine, but the concrete in that area is going to have to be replaced in the next year. The trees have all been trimmed and are doing well. Mr. Carver and Mr. Shaffer have determined a place for the Centennial Tree planting discussed at the last meeting. The tree will be installed when it arrives. The sally port door issues are still being worked on. WYECIP Project - TRANE Report – TRANE representative Dan Marshall appeared at the Commissioners’ request to provide an update on the WYECIP project. The schedule and scope of the project remain the same as at the last report. All project change orders have been submitted and approved. Several parts of the lighting upgrades are still on hold pending the Rocky Mountain Power Audit, which Mr. Marshall anticipates being completed by tomorrow. Commissioner Baker expressed concern regarding the rebates which were anticipated on parts of the lighting project that were completed before RMP had a chance to complete their audit. Mr. Marshall does not anticipate losing those rebates at this time. All mechanical work on the Cooling Tower has been completed. All the remaining heat pumps have been received. The building drain-down and final installation of the remaining units is set to occur this week. The next project update session is scheduled for June 11^th. Road and Bridge Monthly Report Utility License Agreement – High Plains Power submitted a Utility License Agreement application for an overhead power line crossing on Skelton Road. Road & Bridge Supervisor Ray Shaffer has reviewed the application and has no problem with it. Mike Baker moved to approve the Utility License Agreement with High Plains Power for an overhead power line crossing on Skelton Road approximately 0.5 miles north of the intersection of County Road 21 (Skelton Road) and Highway 172 (Black Mountain Road). Brad Basse seconded the motion. Motion carried. Gravel Pits – The annual pit inspections by the BLM and DEQ have been completed and the reports received. Some noxious weeds were noted at the Kirby pit, which Weed & Pest will take care of. No other 1 major problems were reported. Mr. Shaffer indicated that he is still waiting on the extension permits for the Sand Draw and Kirby pits. General – The Grass Creek Road project should be completed by the end of June. Shane Rankin attended the WYDOT Gravel Road Academy last month. Road blading work continues. Mr. Shaffer asked about the status of the MOU with the Feds regarding fire fighting. After some discussion, it was agreed that this was not something the County should do at this time. Survey work on South Kirby Creek Road has begun. The centerline is being surveyed in at this time. Centennial Tree Planning County Centennial committee member Ray Shaffer reported that a Bur Oak has been selected for the Centennial Tree to be planted behind the Library. The tree planting and dedication will take place Saturday, June 8^th at 10:30 a.m. Mr. Shaffer invited the Commissioners to attend and participate in this ceremony. Mr. Shaffer indicated that some local residents would like to plant Centennial Trees, but have no place on their property to put them and have inquired about the possibility of planting them on County property. The Commissioners agreed to allow this, but asked Mr. Shaffer to coordinate with Chuck Carver to ensure proper placement of the trees. Planner Monthly Report The NRPC will meet on June 12^th. Planner Bo Bowman reported that the consistency review of the Draft Natural Resource Plan is complete. The bill has been received and will be paid out of the Planner’s line item budget. The LUPB will meet on June 19^th. At that meeting there will be a public hearing on the Rural Fire District’s proposed fire-training facility to be located off of Lane 7. At last month’s meeting the LUPB members reviewed and developed a list of proposed changes to the 2002 Land Use Plan. Planner Bowman will now begin the process of incorporating the suggested changes into the plan. Rainbow Terraces Letter – Mr. Bowman had asked the Commissioners to review a draft letter to Governor Mead regarding the worsening situation with the Rainbow Terraces in the State Park. The Commissioners agreed there is a need to address the situation with the Governor’s office, but asked Mr. Bowman to get input from Park Supervisor Kevin Skates prior to approving a final draft of the letter. Emergency Management Monthly Report Emergency Management Coordinator Bill Gordon asked the Commissioners to consider drafting a resolution declaring a drought emergency in Hot Springs County with an accompanying drought declaration request to the Governor. The matter will be placed on the next meeting agenda for consideration. Youth Alternatives Monthly Report Youth Alternatives Director Alan Rossler reported he currently has 12 participants in his diversion program, with three more anticipated to join the program by the end of this week. There were two successful completions in May and one 48-hour hold last month. Mr. Rossler reviewed the status of his current and applied for program grants and outlined two major success stories that have occurred within the program recently. WYECIP – Wyoming Business Council Contract Amendment #1 Amendment #1 to the contract between the WBC-B&I Division-State Energy Office and Hot Springs County extending the contract end date, was presented for the Commissioners’ approval. The amendment is necessitated by the fact that it appears that the Energy Performance Improvement Project will not be complete by the end date of the original WBC consulting contract. No money is involved in this contract. Mike Baker moved to approve Amendment #1 to the contract between the WBC-B&I Division-State Energy Office and Hot Springs County extending the expiration date of the contract to June 30, 2014. Brad Basse seconded the motion. Discussion: As the contract is for consulting services for the WYECIP project only and no money is involved, Chairman Basse had no conflict of interest that would prevent him from voting on this amendment. Motion carried. National Nursing Assistant’s Week Proclamation HSCMH Marketing Director TJ Schoenewald had submitted a request for the Commissioners to proclaim June 13-20, 2013 as National Nursing Assistant’s Week. After reviewing the proposed proclamation, Mike Baker moved to sign the Proclamation of National Nursing Assistant’s Week as follows: 2 Proclaimed to the citizens of Hot Springs County Whereas: Nursing homes, home care, hospitals and other long-term care agencies have accepted the responsibility for providing quality care and quality of life for the elder, frail and disabled citizens in our community, Whereas: The wellbeing and happiness of these citizens depend in large part on the nursing assistants, home care aides, patient care assistants and others who provide 85-90% of the daily, hands-on care in nursing homes and other long term care settings, Whereas: These career Nursing Assistants are instrumental in promoting and safeguarding the physical, mental, emotional, social and spiritual well-being of the residents, clients, and their families, Whereas: Career Nursing Assistants are trained professionals, who collaborate closely with other health care providers to provide quality care and also to elevate the status of their chosen profession, NOW, THEREFORE BE IT KNOWN THAT WE, THE BOARD OF HOT SPRINGS COUNTY COMMISSIONERS, do hereby proclaim June 13-20, 2013 36th Annual National Nursing Assistants Week We urge all county citizens and others nationwide to celebrate the 36th annual observance of Nursing Assistants Week and to express encouragement and appreciation for the service performed by these caregivers in the public good. Brad Basse, ChairmanJune 4, 2013 Mike Baker, Vice-Chairman John Lumley, Commissioner Brad Basse seconded the motion. Motion carried. Airport Update FAA–AIP #02 Request for Reimbursement #19 – Mr. Gilb presented FAA Request for Reimbursement #19 for the Commissioners’ approval. Mike Baker moved to approve FAA Project 3-56-0043-02 RFR #19 in the amount of $349,415.00. Brad Basse seconded the motion. Motion carried. WYDOT - Aeronautics Division THP-11C-2807 Request for Reimbursement #19 – Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #19 for the Commissioners’ approval. Mike Baker moved to approve WYDOT-Aeronautics Division Project THP-11C-2807/FAA #3-56-0043-02 RFR #19 in the amount of $11,034.00. Brad Basse seconded the motion. Motion carried. WYDOT - Aeronautics Division THP-11B-2794 Request for Reimbursement #6 – Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #6 for the Commissioners’ approval. Mike Baker moved to approve WYDOT-Aeronautics Division Project THP-11B-2794 RFR #5 in the amount of $25,150.00. Brad Basse seconded the motion. Motion carried. Project Update – Phase I – Phase I is essentially complete. A final walkthrough with the contractor, the engineer, the funding agencies and county representatives was held last Friday. The three minor punch-list items remaining are expected to be completed shortly. Final payment advertising has begun, with a final payment date of July 10, 2013. The retainage on the pay estimates has been reduced from 10% to 5% due to the small amount of work remaining to be completed. Mr. Gilb reported that the final cost of the Phase I project is approximately $604,000.00 versus the budgeted amount of roughly $622,000.00 Project Update – Phase II – Mr. Gilb reported that weather continues impact progress on the Phase II project. It appears likely that the substantial completion date will need to be extended. The underground power installation has been completed and is now functional. Mr. Gilb presented Change Order #3 involving Manhole Rim elevation changes and Fence Modifications for the Commissioners’ approval. Mike Baker moved approval of Change Order #3 for Phase II of the Airport Relocation project in the additional amount of $2,750.00, contingent upon approval by the State and FAA. Brad Basse seconded the motion. Motion carried. Mr. Gilb reported that the Phase II project is very close to the estimated budget at this point. Any dirt work overruns on Phase II will likely be made up on the Phase III project. Easements TCT West – Mr. Gilb presented utility easement agreements with TCT West for the Commissioners’ approval. Mike Baker moved approval of a 30’ underground utility easement to TCT West running north to south across the runway as described in Exhibit A. Brad Basse seconded the motion. 3 Motion carried. Mike Baker moved approval of a 40’ utility easement across the airport property to TCT West as described in Exhibit B. Brad Basse seconded the motion. Motion carried. Holden Easements – Mr. Gilb reported that after the County Attorney’s review of the proposed easements between Hot Springs County and Holden Land Company/Joe Holden, several adjustments to the easement language were made at the County Attorney’s suggestion. Mr. Gilb asked for clarification on the legal description as far as the name of the benefited party on the easements. The easements will be prepared between Hot Springs County and the Holden Land Company and Joe Holden, personally. Phase III Update – Mr. Gilb reported that the FAA has begun to release the funding for this phase of the airport project. As of today, $450,000.00 in entitlement funds and $1.5 million in State Apportionment funding has been released. At this point, the majority of the funding, which is the discretionary funding, has not been released. Mr. Gilb stated this is not unusual with airport projects and he anticipates the discretionary funding will be released in a timely manner. Relocation Update – Mr. Gilb reported that the first relocation reimbursement request was received from Mr. Holden’s representative last week for approximately $19,000.00. As the payment request was not received in time to be included in the reimbursement requests submitted at this meeting, it will be finalized and submitted for payment at the final fiscal year meeting on June 28, 2013. Increase in Paper Service Fees Sheriff Lou Falgoust appeared before the Commissioners to discuss an increase in the fees charged by his office for civil paper service within the county. If approved, the service fee will increase from $35.00 to $50.00. John Lumley moved to approve the increase in civil service fees charged by the HSC Sheriff’s Office to $50.00. Mike Baker seconded the motion. Motion carried. Dan Wychgram – Rogue Well Discussion Local oil man Dan Wychgram appeared before the Commissioners to discuss the issue of three uncontrolled water wells within the county – the McCarthy Well #1, the Maytag Well, and the Sacagawea Well. Mr. Wychgram feels that these wells may be having an adverse impact on the Big Spring water system and proposed a method for bringing these wells under control. Mr. Wychgram estimated the cost of bringing the wells under control at approximately $500,000.00. The Commissioners thanked Mr. Wychgram for a very enlightening presentation, but indicated that there is no money currently available in the County’s budget to address this issue at this time. Vickie Roseberry – Russian Olive Mitigation Issue Ms. Roseberry asked that this item be removed from today’s agenda. Other Business Cooling Tower Replacement SLIB Grant Draft Request #1 – Clerk Odde presented SLIB Grant Draft Request #1 for the Cooling Tower Replacement portion of the WYECIP Energy Project. Mike Baker moved approval of Cooling Tower Replacement SLIB GDR #1 in the amount of $25,000.00. John Lumley seconded the motion. Discussion: this is the only reimbursement request that will be made for this grant as all grant funds have now been expended. Chairman Basse recused himself from discussion and voting due to his status as a subcontractor on the WYECIP Energy Project. The GDR has been prepared for Vice-Chairman Baker’s signature. Motion carried with Baker and Lumley voting aye, Basse abstaining. Owl Creek Water District Water Supply Project CDBG Grant Draft Request # 19 – Clerk Odde presented Grant Draft Request #19 for the Owl Creek Water project. Mike Baker moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #19 for the Owl Creek Water District Water Supply project in the amount of $27,606.00. John Lumley seconded the motion. Discussion: Chairman Basse recused himself from discussion and voting due to his status as a subcontractor on this project. Motion carried. The Grant Draft Request will be signed by Vice-Chairman Baker. Motion carried with Baker and Lumley voting aye, Basse abstaining. Consider County Centennial Ad in Independent Record – The deadline for submission of advertising has passed, so no action was taken on this item. Governmental Lease Purchase Agreement w/Big Horn Federal Savings Bank – WYECIP Energy Project – Clerk Odde presented the Governmental Lease Purchase Agreement with Big Horn Federal Savings Bank for the Commissioners’ approval. This is for funding received from Big Horn Federal for the WYECIP Energy project. County Attorney Williams asked that the Commissioners review paragraphs 13, 14, and 15 which contain language regarding insurance certification and governmental immunity and indemnification waivers. Clerk Odde stated that the insurance certification would not pose a problem. Mike Baker moved approval of the governmental lease purchase agreement with Big Horn Federal Savings Bank for an amount up to $338,454.00, contingent upon receipt of insurance certification and 4 clarification of the immunity and indemnification language to the satisfaction of the County Attorney. John Lumley seconded the motion. Chairman Basse recused himself from discussion and voting due to his position as a director of the bank. Motion carried with Baker and Lumley voting aye, Basse abstaining. HSC Centennial Celebration Day Proclamation – Clerk Odde presented a proclamation for the Commissioners’ consideration declaring June 22, 2013 as Hot Springs County Centennial Celebration Day. Chairman Basse read the proclamation into the record as follows: PROCLAMATION WHEREAS: The year 2013 marks the centennial for Hot Springs County, Wyoming, which officially became a county in 1913; and WHEREAS: The Hot Springs County Centennial will be celebrated Saturday, June 22, 2013 in Thermopolis and Hot Springs State Park; and WHEREAS: It is fitting and proper to accord official recognition to this milestone and its memorable anniversary; to congratulate the citizens of Hot Springs County, past and present, during this centennial year; and to encourage citizens to participate in Hot Springs County Centennial Celebration activities on June 22. NOW, THEREFORE WE, Brad Basse, John Lumley and Mike Baker by virtue of the authority vested in us as members of the Hot Springs County Board of Commissioners, in the State of Wyoming, do hereby proclaim Saturday, June 22 as HOT SPRINGS COUNTY CENTENNIAL CELEBRATION DAY IN WITNESS WHEREOF, we have hereunto set our hands and caused the Seal of the county of Hot Springs, Wyoming, to be affixed this 4th day of June, of the year of our Lord two thousand thirteen. ATTEST: Brad Basse, ChairmanHans Odde, County Clerk Mike Baker, Vice Chairman John Lumley, Commissioner Mike Baker moved approval of the proclamation as read. John Lumley seconded the motion. Discussion: the Commissioners commended the Centennial Committee members on all their hard work in bringing this celebration together. Motion carried. Correspondence Hannah Swick – Scholarship Thank You PLTI Statewide Graduation Date Notification – June15, 2013 Bureau of Reclamation – Runoff Forecast UW/WTTC – WRRSP County Road Crash Data Report Town of East Thermopolis – Shorty’s Liquor Store Off-Premises Catering Notice The Commissioners reviewed the foregoing correspondence. No further action was required at this time. Adjournment There being no further business to come before the Board at this time, John Lumley moved to adjourn. Chairman Basse declared the meeting adjourned at 5:30 p.m.
		Attest:
_______________________________ Brad Basse, Chairman		_______________________________ Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETING
June 4, 2013

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

June 4, 2013

The Hot Springs County Board of Commissioners met in regular session on Tuesday, June 4, 2013 at 9:00 a.m. in the Commissioners Room at the Government Annex.

Present were Commissioners Brad Basse and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry Williams and Administrative Assistant to the Commissioners Penny Herdt. Commissioner John Lumley joined the meeting in the afternoon. Chairman Basse suspended Robert’s Rules of Order so that business might be conducted until Commissioner Lumley was able to join the meeting. Chairman Basse led those present in the Pledge of Allegiance.

Approval of Agenda

Mike Baker made a motion to approve the agenda with the following changes:

ADD:Other Business4. Consider Governmental Lease Purchase Agreement
5. HSC Centennial Celebration Day Proclamation

Brad Basse seconded the motion. Motion carried.

Approval of Minutes

Mike Baker made a motion to approve the minutes of the regular meetings on May 7 and 14, 2013 as presented. Brad Basse seconded the motion. Motion carried.

Approve Bills

The following bills were submitted for approval: (see attached). Payroll for May, 2013 - $165,375.11.

Maintenance Monthly Report

Maintenance Foreman Chuck Carver reported that the light behind the library no longer works because Rocky Mountain Power has removed the meter. To have a light in that location, a new light and new meter would have to be installed. Discussion ensued regarding outside lighting at the library. Chairman Basse asked Mr. Carver to check with the WYECIP lighting contractor to see if changing the current fixtures would be as effective as installing more lights. The contractor is scheduled to arrive this afternoon.
After further investigation of the Law Enforcement Center drainage problem, Mr. Carver feels that the drains themselves are fine, but the concrete in that area is going to have to be replaced in the next year. The trees have all been trimmed and are doing well. Mr. Carver and Mr. Shaffer have determined a place for the Centennial Tree planting discussed at the last meeting. The tree will be installed when it arrives.
The sally port door issues are still being worked on.
WYECIP Project - TRANE Report – TRANE representative Dan Marshall appeared at the Commissioners’ request to provide an update on the WYECIP project. The schedule and scope of the project remain the same as at the last report. All project change orders have been submitted and approved. Several parts of the lighting upgrades are still on hold pending the Rocky Mountain Power Audit, which Mr. Marshall anticipates being completed by tomorrow. Commissioner Baker expressed concern regarding the rebates which were anticipated on parts of the lighting project that were completed before RMP had a chance to complete their audit. Mr. Marshall does not anticipate losing those rebates at this time. All mechanical work on the Cooling Tower has been completed. All the remaining heat pumps have been received. The building drain-down and final installation of the remaining units is set to occur this week. The next project update session is scheduled for June 11^th.

Road and Bridge Monthly Report

Utility License Agreement – High Plains Power submitted a Utility License Agreement application for an overhead power line crossing on Skelton Road. Road & Bridge Supervisor Ray Shaffer has reviewed the application and has no problem with it. Mike Baker moved to approve the Utility License Agreement with High Plains Power for an overhead power line crossing on Skelton Road approximately 0.5 miles north of the intersection of County Road 21 (Skelton Road) and Highway 172 (Black Mountain Road). Brad Basse seconded the motion. Motion carried.
Gravel Pits – The annual pit inspections by the BLM and DEQ have been completed and the reports received. Some noxious weeds were noted at the Kirby pit, which Weed & Pest will take care of. No other

major problems were reported. Mr. Shaffer indicated that he is still waiting on the extension permits for the Sand Draw and Kirby pits.
General – The Grass Creek Road project should be completed by the end of June. Shane Rankin attended the WYDOT Gravel Road Academy last month. Road blading work continues. Mr. Shaffer asked about the status of the MOU with the Feds regarding fire fighting. After some discussion, it was agreed that this was not something the County should do at this time. Survey work on South Kirby Creek Road has begun. The centerline is being surveyed in at this time.

Centennial Tree Planning

County Centennial committee member Ray Shaffer reported that a Bur Oak has been selected for the Centennial Tree to be planted behind the Library. The tree planting and dedication will take place Saturday, June 8^th at 10:30 a.m. Mr. Shaffer invited the Commissioners to attend and participate in this ceremony. Mr. Shaffer indicated that some local residents would like to plant Centennial Trees, but have no place on their property to put them and have inquired about the possibility of planting them on County property. The Commissioners agreed to allow this, but asked Mr. Shaffer to coordinate with Chuck Carver to ensure proper placement of the trees.

Planner Monthly Report

The NRPC will meet on June 12^th. Planner Bo Bowman reported that the consistency review of the Draft Natural Resource Plan is complete. The bill has been received and will be paid out of the Planner’s line item budget.
The LUPB will meet on June 19^th. At that meeting there will be a public hearing on the Rural Fire District’s proposed fire-training facility to be located off of Lane 7. At last month’s meeting the LUPB members reviewed and developed a list of proposed changes to the 2002 Land Use Plan. Planner Bowman will now begin the process of incorporating the suggested changes into the plan.
Rainbow Terraces Letter – Mr. Bowman had asked the Commissioners to review a draft letter to Governor Mead regarding the worsening situation with the Rainbow Terraces in the State Park. The Commissioners agreed there is a need to address the situation with the Governor’s office, but asked Mr. Bowman to get input from Park Supervisor Kevin Skates prior to approving a final draft of the letter.

Emergency Management Monthly Report

Emergency Management Coordinator Bill Gordon asked the Commissioners to consider drafting a resolution declaring a drought emergency in Hot Springs County with an accompanying drought declaration request to the Governor. The matter will be placed on the next meeting agenda for consideration.

Youth Alternatives Monthly Report

Youth Alternatives Director Alan Rossler reported he currently has 12 participants in his diversion program, with three more anticipated to join the program by the end of this week. There were two successful completions in May and one 48-hour hold last month. Mr. Rossler reviewed the status of his current and applied for program grants and outlined two major success stories that have occurred within the program recently.

WYECIP – Wyoming Business Council Contract Amendment #1

Amendment #1 to the contract between the WBC-B&I Division-State Energy Office and Hot Springs County extending the contract end date, was presented for the Commissioners’ approval. The amendment is necessitated by the fact that it appears that the Energy Performance Improvement Project will not be complete by the end date of the original WBC consulting contract. No money is involved in this contract. Mike Baker moved to approve Amendment #1 to the contract between the WBC-B&I Division-State Energy Office and Hot Springs County extending the expiration date of the contract to June 30, 2014. Brad Basse seconded the motion. Discussion: As the contract is for consulting services for the WYECIP project only and no money is involved, Chairman Basse had no conflict of interest that would prevent him from voting on this amendment. Motion carried.

National Nursing Assistant’s Week Proclamation

HSCMH Marketing Director TJ Schoenewald had submitted a request for the Commissioners to proclaim June 13-20, 2013 as National Nursing Assistant’s Week. After reviewing the proposed proclamation, Mike Baker moved to sign the Proclamation of National Nursing Assistant’s Week as follows:

Proclaimed to the citizens of Hot Springs County
Whereas: Nursing homes, home care, hospitals and other long-term care agencies have accepted the responsibility for providing quality care and quality of life for the elder, frail and disabled citizens in our community,
Whereas: The wellbeing and happiness of these citizens depend in large part on the nursing assistants, home care aides, patient care assistants and others who provide 85-90% of the daily, hands-on care in nursing homes and other long term care settings,
Whereas: These career Nursing Assistants are instrumental in promoting and safeguarding the physical, mental, emotional, social and spiritual well-being of the residents, clients, and their families,
Whereas: Career Nursing Assistants are trained professionals, who collaborate closely with other health care providers to provide quality care and also to elevate the status of their chosen profession,
NOW, THEREFORE BE IT KNOWN THAT WE, THE BOARD OF HOT SPRINGS COUNTY COMMISSIONERS, do hereby proclaim

June 13-20, 2013
36th Annual National Nursing Assistants Week

We urge all county citizens and others nationwide to celebrate the 36th annual observance of Nursing Assistants Week and to express encouragement and appreciation for the service performed by these caregivers in the public good.
Brad Basse, ChairmanJune 4, 2013
Mike Baker, Vice-Chairman
John Lumley, Commissioner

Brad Basse seconded the motion. Motion carried.

Airport Update

FAA–AIP #02 Request for Reimbursement #19 – Mr. Gilb presented FAA Request for Reimbursement #19 for the Commissioners’ approval. Mike Baker moved to approve FAA Project 3-56-0043-02 RFR #19 in the amount of $349,415.00. Brad Basse seconded the motion. Motion carried.
WYDOT - Aeronautics Division THP-11C-2807 Request for Reimbursement #19 – Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #19 for the Commissioners’ approval. Mike Baker moved to approve WYDOT-Aeronautics Division Project THP-11C-2807/FAA #3-56-0043-02 RFR #19 in the amount of $11,034.00. Brad Basse seconded the motion. Motion carried.
WYDOT - Aeronautics Division THP-11B-2794 Request for Reimbursement #6 – Mr. Gilb presented WYDOT-Aeronautics Division Request for Reimbursement #6 for the Commissioners’ approval. Mike Baker moved to approve WYDOT-Aeronautics Division Project THP-11B-2794 RFR #5 in the amount of $25,150.00. Brad Basse seconded the motion. Motion carried.
Project Update – Phase I – Phase I is essentially complete. A final walkthrough with the contractor, the engineer, the funding agencies and county representatives was held last Friday. The three minor punch-list items remaining are expected to be completed shortly. Final payment advertising has begun, with a final payment date of July 10, 2013. The retainage on the pay estimates has been reduced from 10% to 5% due to the small amount of work remaining to be completed. Mr. Gilb reported that the final cost of the Phase I project is approximately $604,000.00 versus the budgeted amount of roughly $622,000.00
Project Update – Phase II – Mr. Gilb reported that weather continues impact progress on the Phase II project. It appears likely that the substantial completion date will need to be extended. The underground power installation has been completed and is now functional. Mr. Gilb presented Change Order #3 involving Manhole Rim elevation changes and Fence Modifications for the Commissioners’ approval. Mike Baker moved approval of Change Order #3 for Phase II of the Airport Relocation project in the additional amount of $2,750.00, contingent upon approval by the State and FAA. Brad Basse seconded the motion. Motion carried. Mr. Gilb reported that the Phase II project is very close to the estimated budget at this point. Any dirt work overruns on Phase II will likely be made up on the Phase III project.
Easements TCT West – Mr. Gilb presented utility easement agreements with TCT West for the Commissioners’ approval. Mike Baker moved approval of a 30’ underground utility easement to TCT West running north to south across the runway as described in Exhibit A. Brad Basse seconded the motion.

Motion carried. Mike Baker moved approval of a 40’ utility easement across the airport property to TCT West as described in Exhibit B. Brad Basse seconded the motion. Motion carried.
Holden Easements – Mr. Gilb reported that after the County Attorney’s review of the proposed easements between Hot Springs County and Holden Land Company/Joe Holden, several adjustments to the easement language were made at the County Attorney’s suggestion. Mr. Gilb asked for clarification on the legal description as far as the name of the benefited party on the easements. The easements will be prepared between Hot Springs County and the Holden Land Company and Joe Holden, personally.
Phase III Update – Mr. Gilb reported that the FAA has begun to release the funding for this phase of the airport project. As of today, $450,000.00 in entitlement funds and $1.5 million in State Apportionment funding has been released. At this point, the majority of the funding, which is the discretionary funding, has not been released. Mr. Gilb stated this is not unusual with airport projects and he anticipates the discretionary funding will be released in a timely manner.
Relocation Update – Mr. Gilb reported that the first relocation reimbursement request was received from Mr. Holden’s representative last week for approximately $19,000.00. As the payment request was not received in time to be included in the reimbursement requests submitted at this meeting, it will be finalized and submitted for payment at the final fiscal year meeting on June 28, 2013.

Increase in Paper Service Fees

Sheriff Lou Falgoust appeared before the Commissioners to discuss an increase in the fees charged by his office for civil paper service within the county. If approved, the service fee will increase from $35.00 to $50.00. John Lumley moved to approve the increase in civil service fees charged by the HSC Sheriff’s Office to $50.00. Mike Baker seconded the motion. Motion carried.

Dan Wychgram – Rogue Well Discussion

Local oil man Dan Wychgram appeared before the Commissioners to discuss the issue of three uncontrolled water wells within the county – the McCarthy Well #1, the Maytag Well, and the Sacagawea Well. Mr. Wychgram feels that these wells may be having an adverse impact on the Big Spring water system and proposed a method for bringing these wells under control. Mr. Wychgram estimated the cost of bringing the wells under control at approximately $500,000.00. The Commissioners thanked Mr. Wychgram for a very enlightening presentation, but indicated that there is no money currently available in the County’s budget to address this issue at this time.

Vickie Roseberry – Russian Olive Mitigation Issue

Ms. Roseberry asked that this item be removed from today’s agenda.

Other Business

Cooling Tower Replacement SLIB Grant Draft Request #1 – Clerk Odde presented SLIB Grant Draft Request #1 for the Cooling Tower Replacement portion of the WYECIP Energy Project. Mike Baker moved approval of Cooling Tower Replacement SLIB GDR #1 in the amount of $25,000.00. John Lumley seconded the motion. Discussion: this is the only reimbursement request that will be made for this grant as all grant funds have now been expended. Chairman Basse recused himself from discussion and voting due to his status as a subcontractor on the WYECIP Energy Project. The GDR has been prepared for Vice-Chairman Baker’s signature. Motion carried with Baker and Lumley voting aye, Basse abstaining.
Owl Creek Water District Water Supply Project CDBG Grant Draft Request # 19 – Clerk Odde presented Grant Draft Request #19 for the Owl Creek Water project. Mike Baker moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #19 for the Owl Creek Water District Water Supply project in the amount of $27,606.00. John Lumley seconded the motion. Discussion: Chairman Basse recused himself from discussion and voting due to his status as a subcontractor on this project. Motion carried. The Grant Draft Request will be signed by Vice-Chairman Baker. Motion carried with Baker and Lumley voting aye, Basse abstaining.
Consider County Centennial Ad in Independent Record – The deadline for submission of advertising has passed, so no action was taken on this item.
Governmental Lease Purchase Agreement w/Big Horn Federal Savings Bank – WYECIP Energy Project – Clerk Odde presented the Governmental Lease Purchase Agreement with Big Horn Federal Savings Bank for the Commissioners’ approval. This is for funding received from Big Horn Federal for the WYECIP Energy project. County Attorney Williams asked that the Commissioners review paragraphs 13, 14, and 15 which contain language regarding insurance certification and governmental immunity and indemnification waivers. Clerk Odde stated that the insurance certification would not pose a problem. Mike Baker moved approval of the governmental lease purchase agreement with Big Horn Federal Savings Bank for an amount up to $338,454.00, contingent upon receipt of insurance certification and

clarification of the immunity and indemnification language to the satisfaction of the County Attorney. John Lumley seconded the motion. Chairman Basse recused himself from discussion and voting due to his position as a director of the bank. Motion carried with Baker and Lumley voting aye, Basse abstaining.
HSC Centennial Celebration Day Proclamation – Clerk Odde presented a proclamation for the Commissioners’ consideration declaring June 22, 2013 as Hot Springs County Centennial Celebration Day. Chairman Basse read the proclamation into the record as follows:

PROCLAMATION

WHEREAS: The year 2013 marks the centennial for Hot Springs County, Wyoming, which officially became a county in 1913; and
WHEREAS: The Hot Springs County Centennial will be celebrated Saturday, June 22, 2013 in Thermopolis and Hot Springs State Park; and
WHEREAS: It is fitting and proper to accord official recognition to this milestone and its memorable anniversary; to congratulate the citizens of Hot Springs County, past and present, during this centennial year; and to encourage citizens to participate in Hot Springs County Centennial Celebration activities on June 22.
NOW, THEREFORE WE, Brad Basse, John Lumley and Mike Baker by virtue of the authority vested in us as members of the Hot Springs County Board of Commissioners, in the State of Wyoming, do hereby proclaim Saturday, June 22 as

HOT SPRINGS COUNTY CENTENNIAL CELEBRATION DAY

IN WITNESS WHEREOF, we have hereunto set our hands and caused the Seal of the county of Hot Springs, Wyoming, to be affixed this 4th day of June, of the year of our Lord two thousand thirteen.
ATTEST:
Brad Basse, ChairmanHans Odde, County Clerk
Mike Baker, Vice Chairman
John Lumley, Commissioner

Mike Baker moved approval of the proclamation as read. John Lumley seconded the motion. Discussion: the Commissioners commended the Centennial Committee members on all their hard work in bringing this celebration together. Motion carried.

Correspondence

Hannah Swick – Scholarship Thank You
PLTI Statewide Graduation Date Notification – June15, 2013
Bureau of Reclamation – Runoff Forecast
UW/WTTC – WRRSP County Road Crash Data Report
Town of East Thermopolis – Shorty’s Liquor Store Off-Premises Catering Notice

The Commissioners reviewed the foregoing correspondence. No further action was required at this time.

Adjournment

There being no further business to come before the Board at this time, John Lumley moved to adjourn. Chairman Basse declared the meeting adjourned at 5:30 p.m.

Attest:

_______________________________
Brad Basse, Chairman

_______________________________
Hans Odde, Clerk to the Board

KONE INC. 391.77 / HSC PREDATORY ANIMAL CONTROL 17,000.00 SAFEGUARD BUSINESS SYSTEMS 667.37 / WYOMING LAW ENFORCEMENT ACADEMY 185.00 BRUCO, INC. 377.00 / OVERHEAD DOOR CO OF RIVERTON- 581.18 REBECCA A. HERRING 90.00 / GALLS LLC 325.21 / AFLAC (ACCOUNT #HW652) 685.27 AGUSTA M SHOEMAKER 30.00 / STATE OF WYOMING - A&I 29.18 ALLEGIANCE BENEFIT PLAN MANGT, INC. 60,997.02 / ANDY NELSON 303.71 ANITA WEISBECK 442.57 / BRESNAN COMMUNICATIONS 55.20 / BARTON STAM 167.24 BERNADETTE D'ACE 44.69 / BIG HORN WATER 109.00 / BIG HORN ENERGY 1,050.82 BLAIR'S SUPER MARKET 439.44 / BLUE GRACE MIDWEST 142.08 / PITNEY BOWES 2,500.00 BRANDON WHITE 176.90 / BRENDA L FISHER 30.00 5 AMERITAS LIFE INSURANCE CORP, 1,044.80 / BRUCE N. "BO" BOWMAN 128.87 BW PLAZA HOTEL 388.00 / CAMERON SIMERAL 380.00 / CANDANCE S ARAGON 30.00 CATHERINE A HART 97.91 / CENTURYLINK 2,131.20 / CHARLES C CARTER 90.00 CHRISTOPHER J. KING, P.C. 375.00 / CINDY E COLLINS 100.17 RED ROCK FAMILY PRACTICE 694.00 / THERMOPOLIS HARDWARE 215.82 COLONIAL SUPPLEMENTAL INS. 148.60 / VERIZON WIRELESS 55.73 VERIZON WIRELESS 48.75 / VERIZON WIRELESS 57.82 / VERIZON WIRELESS 157.42 VERIZON WIRELESS 47.91 / CONSTANCE J. NAZIONALE 98.48 CONTROL SOLUTIONS, INC. 92.14 / COLORADO PUBLIC HEALTH ASSOCIATION 105.00 COUNTY TITLE AGENCY 373.00 / CINDY MAGELKY 20.00 CREATIVE PRODUCT SOURCING, INC. 1,010.55 / DAIRYLAND 81.68 DANIEL W BRAVENEC 43.56 / DAWN L HUFFSTETLER 30.00 / DEBRA A. GERHARTER 141.24 ENGINEERING ASSOCIATES 974.00 / FAIRES A BARNETT 30.00 SHELL FLEET PLUS PROCESSING CENTER 16.98 PINNACLE BANK OF THERMOPOLIS 40,996.18 / FRANDSON SAFETY INC. 217.50 GAIL SNOOKS 34.52 / GAYLA D MEAD 35.65 / GAYLE L PHIPPS 30.00 GDA ENGINEERS 65,756.51 / GLOBALSTAR USA 634.53 GOTTSCHE THERAPY REHAB WELLNESS 380.00 / MOUNTAIN WEST BUSINESS SOLUTIONS 51.92 MOUNTAIN WEST BUSINESS SOLUTIONS 13.29 HIGH COUNTRY CONSTRUCTION INC 325,117.38 / HIGH PLAINS POWER 94.14 HOT SPRINGS COUNTY HEALTH INS ACCT 60,932.05 HOT SPRINGS CO. SCHOOL DIST #1 6,854.58 / INBERG-MILLER ENGINEERS 71.75 INDEPENDENT RECORD 458.74 / INDOFF INC. 453.84 / INTERSTATE ALL BATTERY 69.92 ISABELLE M. WILLSON 400.98 / JADECO, INC. 251.80 / JENNELL K DICKINSON 101.30 JILL JACOBSON-LOGAN 1,600.00 / JOHN P. LUMLEY 471.21 / JOHNNY C. READY 30.00 JT AVIATION LLC 5,858.03 / JUDY I. KENAST 90.00 / JUSTIN M BLEAK 30.00 JUSTIN DOLLARD 124.92 / KAREN L. HITCHENS 120.00 / KATIE PAYSENO 60.00 KATHERINE R TAYLOR 30.00 / KENT A. RICHINS 325.00 / KIM DOOPER 124.92 LARRY T FIELDS 97.88 / LAURENCE E. ASAY 30.00 / LEIGH A DOBBINS 90.00 LOCAL GOVERNMENT LIAB. POOL 20,613.00 / LORIE J LEA 30.00 LOUIS A. FALGOUST 400.00 / MARCIA E. BEAN 267.81 / MARY A. GORDON 213.57 MARY L. SCHEIBLE 1,960.00 / MARY LYNN HART 90.00 / MATT A. BOWMAN 30.00 MARIE MCDOUGALL 373.70 / MARVIN DALE ANDREEN 30.00 / MEADOW GOLD BILLINGS 261.96 HOT SPRINGS COUNSELING SERV. 5,400.00 / MESSENGER & OVERFIELD 507.79 MHL SYSTEMS 4,657.70 / MOORE MEDICAL, LLC 262.82 / NADA APPRAISAL GUIDES 219.00 NANCY A JENSEN 35.65 / NATIONAL BUSINESS SYSTEMS,INC. 838.56 THE OFFICE SHOP, INC 227.73 / OWL LUMBER INC. 99.99 OWL CREEK WATER DISTRICT 27,606.00 / PATTERSON CONSTRUCTION 500.00 ROCKY MOUNTAIN POWER 4,397.37 / PARK COUNTY 25,000.00 / PAUL RITCHEY 414.82 PERFORMANCE AUTO & GLASS 339.19 / PERFORMANCE AUTO & GLASS 90.00 PENNY T. HERDT 27.58 / PIZZA HUT 263.05 / PINNACLE BANK OF THERMOPOLIS 140.00 PINNACLE BANK OF THERMOPOLIS 2,215.00 / PLAINSMAN PRINTING & SUPPLY 58.68 POSTMASTER 171.40 / CENTURY LINK 651.82 / REESE & RAY IGA 13.96 GORRELL & HOPKINSON, P.C. 120.00 / ROBERT D BRUMLOW 30.00 ROBERTA L HARRIS 30.00 / RODNEY J MCQUEEN 30.00 / RONDA B FREEL 30.00 RONALD D. GOTTULA 30.00 / ROSE E WATKINS 35.65 / ROXIE CONNER-LINNEHAN 30.00 RT COMMUNICATIONS, INC. 2,069.20 / SABRINA L OVERMAN 90.00 SAFE RIDE NEWS PUBLICATIONS 37.00 / SCHMELTZER PAINTING 2,450.00 NANCY L. SCOGIN 98.48 / SHOSHONE OFFICE SUPPLY 331.07 / SHOPKO THERMOPOLIS 86.11 HOT SPRINGS CO SENIOR CITIZENS INC 31,974.06 / THE STANDARD INS. CO. 1,395.12 STEVEN S CASSADY 43.56 / STEVE'S PLUMBING & HEATING 222.50 / STEVEN M VOSS 30.00 STATE OF WYOMING GUARDIANS AD LITEM 2,168.73 / STOTZ EQUIPMENT 768.00 SUMMER BEYER 99.61 / SYLVIA A LIPPINCOTT 30.00 / SYSCO MONTANA, INC. 3,431.83 T & E CAT RENTAL 9,392.00 / TEAM LABORATORY CHEMICAL CORP. 4,949.85 TEPEE POOLS 282.00 / SHELL SOUTHSIDE TRAVEL CENTER 614.53 THE SHOPPE FLORAL & GIFTS 100.00 / CENTRAL WYOMING TREE SERVICE 3,000.00 TIFFANY N BRUCE 30.00 / TONJA L CASCIATO 30.00 / TOWN OF THERMOPOLIS 1,304.88 TRAVELING COMPUTERS, INC. 1,656.96 / TRACY LOUGHLIN 306.57 TRANE U.S. INC. 72,760.50 / TRI COUNTY TELEPHONE ASSOC,INC 333.65 VERIZON WIRELESS 42.47 / VERIZON WIRELESS 32.39 / VICKLUND PHARMACY 182.01 VICKI M. NICHOLS 12.35 / VISA - CARD ONE 564.33 / VISA - CARD TWO 81.85 VISA - CARD THREE 318.42 / VISA - CARD FOUR 309.00 / VISA - CARD FIVE 139.98 VISA - CARD SIX 403.78 / VISA - CARD SEVEN 309.42 / VISA (CARD EIGHT) 357.98

VISA 272.59 / VISA 397.31 / VISA 547.33 WYOMING COUNTY ASSESSOR'S ASSOC. 295.00 / WCS TELECOM 6.80 WEST PAYMENT CENTER 182.16 / WILLIAM FARRELL 30.00 WIRELESS ADVANCED COMMUNICATIONS 120.00 WYOMING DEPT. OF WORKFORCE SERVICES 2,515.03 WYOMING BEHAVIORAL INSTITUTE 3,425.00 WYOMING COUNTY CLERK'S ASSOCIATION 100.00 / WYOMING.COM 57.50 WYOMING DIVISION OF 45.00 / ORCHARD TRUST COMPANY 5,379.26 WYOMING GEOSPATIAL ORGANIZATION 20.00 / WYOMING GAS 1,911.70 WYONET INC. 113.95 / WYO RETIREMENT SYSTEM 22,619.56 036-NCPERS GROUP LIFE INS. 336.00 / STATE RISK MANAGEMENT AND 10,000.00 WYOMING TECHNOLOGY TRANSFER CENTER 110.00 / WY-TEST 129.75 ZUPAN ELECTRIC, INC. 1,240.69

MINUTES OF COUNTY COMMISSIONERS MEETINGJune 4, 2013

MINUTES OF COUNTY COMMISSIONERS MEETING
June 4, 2013