MINUTES OF COUNTY COMMISSIONERS MEETING March 19, 2013

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		March 19, 2013
The Hot Springs Board of County Commissioners met in regular session on Tuesday, March 19, 2013 at 4:00 p.m. in the Public Meeting Room at the Government Annex. Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. Chairman Basse led those present in the Pledge of Allegiance. Approval of Agenda John Lumley moved to approve the agenda with the following changes: ADD:5:35 p.m. Commissioners7. Rees Jackman Approach Agreement Other Business10. Consider FBO Contract with JT Aviation 11. Special Prosecutor Appointment Mike Baker seconded the motion. Motion carried. WYECIP Project Update Maintenance Foreman Chuck Carver and TRANE representative David Miller reviewed the progress on the WYECIP energy project. Mr. Miller notified the Commissioners that he would be leaving TRANE at the end of the week and introduced his replacement, Mr. Zed Brooks. Mr. Miller presented an updated construction schedule for the Commissioners’ information. At this time, the project appears to be nearly back on schedule. The Fire Marshall and State Electrical Inspector have asked to review the submittal packages for the Courthouse and the Law Enforcement Center, so engineering in those areas has been pushed back a bit. The replacement part for the damaged front plate on the new cooling tower should be here within the week. There will be some changes to the lighting package for the Courtroom and the Road & Bridge Shop, which will require a change order. Mr. Miller reviewed the suggested changes to the lighting package scope. The Commissioners asked Mr. Miller to prepare and submit the change order as soon as possible. The next formal project update will be at the April 16th Commissioners meeting. Board Appointments Clerk Odde presented the applications received for the advertised openings on the Museum Board and Natural Resource Planning Committee. There were no applications received for the opening on the Lodging Tax Board. After reviewing the applications, Mike Baker moved to appoint Brandon Vilos to the Museum Board and Chuck Carver to the NRPC. John Lumley seconded the motion. Motion carried. TANF/CPI Grant Application Public Health Nurse Marie McDougall presented the grant application for the TANF/CPI grant for the Commissioners’ approval. This grant provides funding for the Intensive Family Support Network, which is a group of services intended to provide support to parents of at-risk children and to encourage permanency of children in a family situation that is safe and nurturing. John Lumley moved to approve the TANF/CPI grant application in the amount of $37,100.00. Mike Baker seconded the motion. Motion carrie. 1 Centennial Celebration Funding As no one appeared to discuss this matter, the Commissioners took no action on it. Fairgrounds Crow’s Nest Funding Request Fairboard members Dave Schlager and Tom Christensen and Rodeo Committee member Mark Ellis appeared to request funding for the Crow’s Nest replacement project at the Fairgrounds. There are no funds available for this project in the county budget at this time. The Commissioners asked that the Fairboard attempt to fund this project through their own budget and return after the beginning of the new budget year if they find themselves in extreme need of further financial assistance. Lane 3 Update Engineering Associates representative Ian Sporkin-Morrison appeared to update the Commissioners on the current status of the Lane 3 project. The changes requested by WYDOT after Ms. Carlson’s inspection are nearly complete. The core tests have been completed and the concrete appears to meet the specifications. The contractor is still asking for five to seven additional days on his contract. The Commissioners declined to add any days to the contract. Mr. Morrison and Attorney Williams agreed that there did not appear to be any grant-related restrictions on disposal of the corner section of land not used for the project. Jackman Approach Agreement Rees and Kerry Jackman have submitted an approach agreement application for an approach on County Road 2. Road & Bridge Supervisor Ray Shaffer has reviewed and approved the application. All fees have been paid. John Lumley moved to approve the approach agreement with Rees and Kerry Jackman for an approach to be installed two miles from the start of County Road 2. Mike Baker seconded the motion. Motion carried. Other Business Land Use Planning Board Member Resignation – Member Terry Tonn has submitted his resignation verbally, but has not yet submitted the required written resignation. This matter was tabled until a written resignation is received. Annual USFS Shoshone Forest Law Enforcement Agreement – Clerk Odde presented the Annual Operating Agreement between the US Forest Service and the Hot Springs County Sheriff’s Department for law enforcement services in the Shoshone National Forest for the period April 1, 2013 through March 31, 2014 for the Commissioners’ approval. John Lumley moved to approve the Cooperative Law Enforcement Annual Operating Plan & Financial Plan – Modification 4 between the Hot Springs County Sheriff’s Department and the USDA Forest Service, Shoshone National Forest for FY 2013-2014 – Total Reimbursement Amount not to exceed $4,000.00. Mike Baker seconded the motion. Motion carried. South Thermopolis Water & Sewer District Request for Release of Funds – Clerk Odde presented this Request for Release of Funds and Certification from STWSD for the Commissioners’ consideration. This paperwork is required by H.U.D. and the Wyoming Business Council as part of STWSD’s Community Development Block Grant for their Water System Rehabilitation & Expansion project. John Lumley moved to approve the Request for Release of Funds and Certification for STWSD with a change to the date and signature line to reflect the current date and Commission Chairman. Mike Baker seconded the motion. Discussion: Vice-Chairman Baker to sign the form. Motion carried with Commissioners Lumley and Baker voting aye and Commissioner Basse abstaining. Owl Creek Water District CDBG Grant Extension Request – OCWD has asked that the County file an extension request to extend the completion date for the Community Development Block Grant to May 31, 2014. This request is being made to ensure final reports and project financial statements are completed and filed in a timely fashion. John Lumley moved to approve 2 the letter to the Wyoming Business Council requesting a one-year extension for the CDBG grant for the OCWD expansion project to May 31, 2014. Mike Baker seconded the motion. Discussion: the letter will be signed by Vice-Chairman Baker as Chairman Basse is a subcontractor on this project. Motion carried with Lumley and Baker voting aye and Basse abstaining. Owl Creek Water District Request for Release of Funds – Clerk Odde presented this Request for Release of Funds and Certification from OCWD for the Commissioners’ consideration. This paperwork is required by H.U.D. and the Wyoming Business Council as part of OCWD’s Community Development Block Grant for their Water Supply project. John Lumley moved to approve the Request for Release of Funds and Certification for OCWD to be signed by Vice-Chairman Baker as Chairman Basse is a subcontractor on this project. Mike Baker seconded the motion. Motion carried with Baker and Lumley voting aye and Basse abstaining. Consider Maschke #1 Well Permit Application – Clerk Odde reported that Gretchen Hurley has notified him that she is no longer able to review these well permit applications as the county’s geological consultant due to a conflict with her employment by the BLM. Discussion ensued regarding other possible consultants within the county. After review of the application, Mike Baker moved approval of the Maschke #1 Well Permit Application from Robert and Patricia Maschke. John Lumley seconded the motion. Discussion: It does not appear that this well would have a negative impact on the Big Spring. Motion carried. Consider Hageman Retention Letter – Wyoming Wolf Coalition – The Commissioners tabled this item until the issue regarding financial commitment by Hot Springs County can be clarified. Consider Road 19 Mapping Services Agreement – Due to objections on the part of the County Attorney and the Road & Bridge Supervisor to some conditions contained in the agreement, this item was tabled until these objections can be worked out with Engineering Associates representatives. Consider Change Order #2 – Phase II Airport Project – Dave Johnson, airport contractor representative, reviewed the change order with the Commissioners. Mike Baker moved to approve Change Order #2 for Phase II of A.I.P. # 03-56-0043-02 – THP-11C in the amount of $4,859.40. John Lumley seconded the motion. Discussion: Chairman Basse will sign the change order outside of a regular meeting after signatures have been obtained from the engineer and the contractor. Motion carried. Consider FBO Contract – JT Aviation – The contract with JT Aviation has been reviewed by the County Attorney and JT Aviation. Attorney Williams presented a paragraph for insertion into the contract outlining the method for renewal at the end of the contract period without re-bidding if both parties mutually agree to do so. Mike Baker moved approval of the FBO contract between Hot Springs County and JT Aviation as presented with the addition of the paragraph proposed by Attorney Williams and reviewed by JTA. John Lumley seconded the motion. Motion carried. Consider Special Prosecutor Appointment – County Attorney Jerry Williams reported to the Commissioners that he may be called as a witness in an upcoming trial and, therefore, the County needs to retain the services of a Special Prosecutor for said trial. Mike Baker moved to appoint Marcy Argeris from Washakie County as Special Prosecutor for an upcoming trial in which Attorney Williams is a potential witness. John Lumley seconded the motion. Motion carried. Correspondence 1. Bureau of Reclamation – Runoff Forecast Reservoir Information Meeting Dates 2. Fair Board Minutes – February, 2013 3. Homeland Security – Grant Funds Reminder 4. Governor’s Office – Lander Field Office Plan Comment Dates 3 5. Airport Operations Report – February, 2013 The Commissioners reviewed the foregoing correspondence. No further action was required or taken at this time. Adjournment There being no further business to come before the Board of County Commissioners at this time, Mike Baker moved to adjourn. Chairman Basse declared the meeting adjourned at 6:20 p.m.
Attest:
_______________________________ Brad Basse, Chairman		_______________________________ Hans Odde, Clerk to the Board
4

MINUTES OF COUNTY COMMISSIONERS MEETING
March 19, 2013

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

March 19, 2013

The Hot Springs Board of County Commissioners met in regular session on Tuesday, March 19, 2013 at 4:00 p.m. in the Public Meeting Room at the Government Annex.

Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Basse led those present in the Pledge of Allegiance.

Approval of Agenda

John Lumley moved to approve the agenda with the following changes:
ADD:5:35 p.m. Commissioners7. Rees Jackman Approach Agreement
Other Business10. Consider FBO Contract with JT Aviation
11. Special Prosecutor Appointment
Mike Baker seconded the motion. Motion carried.

WYECIP Project Update

Maintenance Foreman Chuck Carver and TRANE representative David Miller reviewed the progress on the WYECIP energy project. Mr. Miller notified the Commissioners that he would be leaving TRANE at the end of the week and introduced his replacement, Mr. Zed Brooks. Mr. Miller presented an updated construction schedule for the Commissioners’ information. At this time, the project appears to be nearly back on schedule. The Fire Marshall and State Electrical Inspector have asked to review the submittal packages for the Courthouse and the Law Enforcement Center, so engineering in those areas has been pushed back a bit. The replacement part for the damaged front plate on the new cooling tower should be here within the week. There will be some changes to the lighting package for the Courtroom and the Road & Bridge Shop, which will require a change order. Mr. Miller reviewed the suggested changes to the lighting package scope. The Commissioners asked Mr. Miller to prepare and submit the change order as soon as possible. The next formal project update will be at the April 16th Commissioners meeting.

Board Appointments

Clerk Odde presented the applications received for the advertised openings on the Museum Board and Natural Resource Planning Committee. There were no applications received for the opening on the Lodging Tax Board. After reviewing the applications, Mike Baker moved to appoint Brandon Vilos to the Museum Board and Chuck Carver to the NRPC. John Lumley seconded the motion. Motion carried.

TANF/CPI Grant Application

Public Health Nurse Marie McDougall presented the grant application for the TANF/CPI grant for the Commissioners’ approval. This grant provides funding for the Intensive Family Support Network, which is a group of services intended to provide support to parents of at-risk children and to encourage permanency of children in a family situation that is safe and nurturing. John Lumley moved to approve the TANF/CPI grant application in the amount of $37,100.00. Mike Baker seconded the motion. Motion carrie.

Centennial Celebration Funding

As no one appeared to discuss this matter, the Commissioners took no action on it.

Fairgrounds Crow’s Nest Funding Request

Fairboard members Dave Schlager and Tom Christensen and Rodeo Committee member Mark Ellis appeared to request funding for the Crow’s Nest replacement project at the Fairgrounds. There are no funds available for this project in the county budget at this time. The Commissioners asked that the Fairboard attempt to fund this project through their own budget and return after the beginning of the new budget year if they find themselves in extreme need of further financial assistance.

Lane 3 Update

Engineering Associates representative Ian Sporkin-Morrison appeared to update the Commissioners on the current status of the Lane 3 project. The changes requested by WYDOT after Ms. Carlson’s inspection are nearly complete. The core tests have been completed and the concrete appears to meet the specifications. The contractor is still asking for five to seven additional days on his contract. The Commissioners declined to add any days to the contract. Mr. Morrison and Attorney Williams agreed that there did not appear to be any grant-related restrictions on disposal of the corner section of land not used for the project.

Jackman Approach Agreement

Rees and Kerry Jackman have submitted an approach agreement application for an approach on County Road 2. Road & Bridge Supervisor Ray Shaffer has reviewed and approved the application. All fees have been paid. John Lumley moved to approve the approach agreement with Rees and Kerry Jackman for an approach to be installed two miles from the start of County Road 2. Mike Baker seconded the motion. Motion carried.

Other Business

Land Use Planning Board Member Resignation – Member Terry Tonn has submitted his resignation verbally, but has not yet submitted the required written resignation. This matter was tabled until a written resignation is received.
Annual USFS Shoshone Forest Law Enforcement Agreement – Clerk Odde presented the Annual Operating Agreement between the US Forest Service and the Hot Springs County Sheriff’s Department for law enforcement services in the Shoshone National Forest for the period April 1, 2013 through March 31, 2014 for the Commissioners’ approval. John Lumley moved to approve the Cooperative Law Enforcement Annual Operating Plan & Financial Plan – Modification 4 between the Hot Springs County Sheriff’s Department and the USDA Forest Service, Shoshone National Forest for FY 2013-2014 – Total Reimbursement Amount not to exceed $4,000.00. Mike Baker seconded the motion. Motion carried.
South Thermopolis Water & Sewer District Request for Release of Funds – Clerk Odde presented this Request for Release of Funds and Certification from STWSD for the Commissioners’ consideration. This paperwork is required by H.U.D. and the Wyoming Business Council as part of STWSD’s Community Development Block Grant for their Water System Rehabilitation & Expansion project. John Lumley moved to approve the Request for Release of Funds and Certification for STWSD with a change to the date and signature line to reflect the current date and Commission Chairman. Mike Baker seconded the motion. Discussion: Vice-Chairman Baker to sign the form. Motion carried with Commissioners Lumley and Baker voting aye and Commissioner Basse abstaining.
Owl Creek Water District CDBG Grant Extension Request – OCWD has asked that the County file an extension request to extend the completion date for the Community Development Block Grant to May 31, 2014. This request is being made to ensure final reports and project financial statements are completed and filed in a timely fashion. John Lumley moved to approve

the letter to the Wyoming Business Council requesting a one-year extension for the CDBG grant for the OCWD expansion project to May 31, 2014. Mike Baker seconded the motion. Discussion: the letter will be signed by Vice-Chairman Baker as Chairman Basse is a subcontractor on this project. Motion carried with Lumley and Baker voting aye and Basse abstaining.
Owl Creek Water District Request for Release of Funds – Clerk Odde presented this Request for Release of Funds and Certification from OCWD for the Commissioners’ consideration. This paperwork is required by H.U.D. and the Wyoming Business Council as part of OCWD’s Community Development Block Grant for their Water Supply project. John Lumley moved to approve the Request for Release of Funds and Certification for OCWD to be signed by Vice-Chairman Baker as Chairman Basse is a subcontractor on this project. Mike Baker seconded the motion. Motion carried with Baker and Lumley voting aye and Basse abstaining.
Consider Maschke #1 Well Permit Application – Clerk Odde reported that Gretchen Hurley has notified him that she is no longer able to review these well permit applications as the county’s geological consultant due to a conflict with her employment by the BLM. Discussion ensued regarding other possible consultants within the county. After review of the application, Mike Baker moved approval of the Maschke #1 Well Permit Application from Robert and Patricia Maschke. John Lumley seconded the motion. Discussion: It does not appear that this well would have a negative impact on the Big Spring. Motion carried.
Consider Hageman Retention Letter – Wyoming Wolf Coalition – The Commissioners tabled this item until the issue regarding financial commitment by Hot Springs County can be clarified.
Consider Road 19 Mapping Services Agreement – Due to objections on the part of the County Attorney and the Road & Bridge Supervisor to some conditions contained in the agreement, this item was tabled until these objections can be worked out with Engineering Associates representatives.
Consider Change Order #2 – Phase II Airport Project – Dave Johnson, airport contractor representative, reviewed the change order with the Commissioners. Mike Baker moved to approve Change Order #2 for Phase II of A.I.P. # 03-56-0043-02 – THP-11C in the amount of $4,859.40. John Lumley seconded the motion. Discussion: Chairman Basse will sign the change order outside of a regular meeting after signatures have been obtained from the engineer and the contractor. Motion carried.
Consider FBO Contract – JT Aviation – The contract with JT Aviation has been reviewed by the County Attorney and JT Aviation. Attorney Williams presented a paragraph for insertion into the contract outlining the method for renewal at the end of the contract period without re-bidding if both parties mutually agree to do so. Mike Baker moved approval of the FBO contract between Hot Springs County and JT Aviation as presented with the addition of the paragraph proposed by Attorney Williams and reviewed by JTA. John Lumley seconded the motion. Motion carried.
Consider Special Prosecutor Appointment – County Attorney Jerry Williams reported to the Commissioners that he may be called as a witness in an upcoming trial and, therefore, the County needs to retain the services of a Special Prosecutor for said trial. Mike Baker moved to appoint Marcy Argeris from Washakie County as Special Prosecutor for an upcoming trial in which Attorney Williams is a potential witness. John Lumley seconded the motion. Motion carried.

Correspondence

1. Bureau of Reclamation – Runoff Forecast
Reservoir Information Meeting Dates
2. Fair Board Minutes – February, 2013
3. Homeland Security – Grant Funds Reminder
4. Governor’s Office – Lander Field Office Plan Comment Dates

5. Airport Operations Report – February, 2013

The Commissioners reviewed the foregoing correspondence. No further action was required or taken at this time.

Adjournment

There being no further business to come before the Board of County Commissioners at this time, Mike Baker moved to adjourn. Chairman Basse declared the meeting adjourned at 6:20 p.m.

Attest:

_______________________________
Brad Basse, Chairman

_______________________________
Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETINGMarch 19, 2013

MINUTES OF COUNTY COMMISSIONERS MEETING
March 19, 2013