MINUTES OF COUNTY COMMISSIONERS MEETING |
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| STATE OF WYOMING | ) | OFFICE OF THE BOARD OF | ||||||||||||||||||||||||||||
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| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING | ||||||||||||||||||||||||||||
| January 08, 2013 | ||||||||||||||||||||||||||||||
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The Hot Springs County Board of Commissioners met in regular session on Tuesday, January 8, 2013 at 9:00 a.m. in the Commissioners Room at the Courthouse. Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry D. Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman Brad Basse led those present in the Pledge of Allegiance. Approval of Agenda
John Lumley made a motion to approve the agenda with the following change:
ADD: 2. Road & Bridge – a. Wyoming Access Program Application
Mike Baker seconded the motion. Motion carried.Approval of Minutes
John Lumley made a motion to approve the minutes of December 4 and 18, 2012 as submitted. Mike
Baker seconded. Motion carried.Approve Bills
The following bills were submitted for approval: (see attached). Payroll for December 2012 -
$161,008.77.Reorganization 2013
1. Select Chairman and Vice Chairman – John Lumley moved to reappoint Brad Basse as Chairman and Mike Baker as Vice Chairman. Mike Baker seconded the motion. Motion carried. 2. Set Meeting Dates – John Lumley made a motion to set the meeting dates for the Board of Commissioners as the first and third Tuesday of every month, with the first meeting of the month starting at 9:00 a.m. and the second meeting of the month starting at 4:00 p.m., with no exceptions at this time. Mike Baker seconded the motion. Motion carried. 3. Appoint County’s Official Paper – Mike Baker made a motion to designate the Independent Record as the County’s official newspaper. John Lumley seconded. Motion carried. 4. Set Commissioner’s Special Areas of Responsibility – After discussion, Mike Baker made a motion designating the following as areas of special responsibility for each Commissioner:
Brad W. Basse: Town Properties, Town of Thermopolis, Search and Rescue,
Thermopolis Hot Springs Economic Development Company, Basin Authority Child
Support Enforcement, Land Use/Planning, Hot Springs County Museum, Bighorn
Basin Nature & Discovery Center Joint Powers Board, and Wyoming County
Commissioners Association Board of Directors.
The Yellowstone Development District is no longer active and was removed from Commissioner Lumley’s list of responsibilities. The Shoshone National Forest Plan Revision was added to Baker and Lumley’s lists, with Commissioner Baker as the lead and Commissioner Lumley as the second in this area. John Lumley seconded the motion. Motion carried.John P. Lumley: Chamber of Commerce, Town Properties, Senior Citizen Center, Town of Thermopolis, Hot Springs County Memorial Hospital and BLM Bighorn Basin RMP, Shoshone National Forest Plan Revision. Mike Baker: Town Properties, Town of Thermopolis, Armory Joint Powers Board, Hot Springs County Library, Hot Springs County Fairboard, Human Resources, BLM Bighorn Basin RMP, Road & Bridge and Tribal Liaison, Shoshone National Forest Plan Revision 5. Set County Holidays for 2013– John Lumley made a motion to approve the County Holidays for 2013 as presented. Mike Baker seconded the motion. Motion carried. The 2013 County Holiday schedule will be as follows: 1
02/18/13 – President's Day (Third Monday in February)
6. Public Office Disclosure Statements – Clerk Odde presented each Commissioner with a Public Office Disclosure Statement which State Statute requires every elected official to fill out annually. Commissioners will fill out the statements and return them to Clerk Odde as soon as possible.
05/27/13 – Memorial Day (Last Monday in May) 07/04/13 – Independence Day – Thursday 09/02/13 – Labor Day (First Monday in September) 10/14/13 – Columbus Day – Monday (Observed) 11/11/13 – Veteran's Day – Monday 11/28-29/13 – Thanksgiving Holiday – Thursday & Friday 12/24/13 – Christmas Eve – Tuesday – Close at Noon 12/25/13 – Christmas Day – Wednesday 01/01/14 – New Year’s Day – Wednesday Youth Alternatives Monthly Report
Director Alan Rossler reported that he currently has 15 active participants in the diversion program. There were no 48-Hour holds in December. A review of the program for 2012 indicated there were a total of 46 participants – 35 of them new to the program in 2012. There were only 5 repeat participants in 2012. Charges involved were drugs, alcohol, tobacco use, assault, criminal entry, driving offenses, interference with a police officer and reckless endangerment. There were three 48-Hour holds in 2012. Director Rossler thanked the Board of Commissioners for their continued support of the program.Road and Bridge Monthly Report
Road and Bridge Supervisor Ray Shaffer reported that he is working with the Planner to complete and submit his year-end reports to the State and the DEQ. Work continues on the fire number and rural addressing projects. He is still working on a Road Policy manual for the county, as well as Asset Management planning and a Risk Management plan. Mr. Shaffer wanted to inform the Commissioners of a large repair expense that will be incurred shortly. One of the graders requires major repairs costing an estimated $10,000 before spring arrives. He is currently in the process of obtaining quotes for the repair from various entities. Mr. Shaffer distributed copies of the annual county road condition report and reviewed the report with the Commissioners. Most of the county’s gravel roads are in good condition, with only one narrow spot on Grass Creek Road needing major work this year.Wyoming Federal Lands Access Program – Mr. Shaffer discussed a recent call for applications from the Federal Dept. of Transportation for project applications for funding through the Wyoming Federal Lands Access Program. The consensus was that this might be a good opportunity to obtain funding for at least the planning and engineering portion of the rebuilding project that will soon be necessary for Black Mountain Road. Mr. Shaffer will work with Clerk Odde to complete and submit the application, which is due January 31, 2013. Emergency Management Monthly Report
Emergency Management Coordinator Bill Gordon reported that all the County radios have been upgraded with the WYO-Link programming and will be operational as soon as the paperwork is completed. Mr. Gordon discussed House Bill 18 coming out of the Corporations/Elections/Political Subdivisions committee at the State Legislative session this month. This bill has the potential to eliminate the county’s ability to collect the current 911 surcharge used for maintenance and upgrading of the 911 System, which Mr. Gordon pointed out would be very detrimental to the County’s budget. He asked that the Commissioners bring it to the attention of the Wyoming County Commissioners Association for review and discussion with the legislators.Maintenance Monthly Report
Maintenance Foreman Chuck Carver reported that the HVAC pumps at the library have been repaired and a relay replaced there over the holidays. HVAC pumps at the Annex are being repaired this week. The Jail plumbing and electrical system has been upgraded to accommodate the installation of a new washer and dryer. As a result of the recent energy audit, two electric meters have been identified for removal at the storage units on Mondell. Power will be run from one building to the other to eliminate the need for the additional meters. The Christmas lights will be removed by the end of the week.2 Commissioner Lumley asked about the apparent lack of ADA access at one of the sidewalk entrances near the new parking lot. Mr. Carver replied that the entrance existed prior to the installation of the new sidewalks, and so was grandfathered in, but that plans are to replace it with an ADA-compliant section in the spring anyway. County Planner Monthly Report
Planner Bo Bowman reported that the Natural Resources Planning Committee is meeting every month. Their current areas of focus include the TDML study, the Hot Springs Protection Area, and the ongoing Sage Grouse Study.The Land Use Planning Board is meeting next week to review an application for a subdivision in the Owl Creek area. Mr. Bowman anticipates this item will come before the Commissioners in February. Mr. Bowman indicated that he is working with Road & Bridge Supervisor Ray Shaffer to submit the year-end gravel pit report and the 582 water quality permit to the State and DEQ. He will also submit a year-end summary on the septic system program to the DEQ. Work continues on the road issues. No formal adoption of Road 19 as a county road can be found in the records of Johnson County or Bighorn County. A final report from Mr. Bowman will be issued in the near future. Mr. Bowman is working with Mr. Shaffer to determine and record the correct location for Road 15. Regarding the work on county road records – a chart is in the works to identify the legal information for each of the county roads (ownership, easements, rights-of-way), with a goal to eventually have all the county road records collected in one central location. The final plat for the McClintock subdivision was presented for signature as approved at a previous meeting. Vice-Chairman Baker signed the plat as Chairman Basse was absent at the meeting at which it was approved. Moment of Silence The Commissioners observed a moment of silence in recognition of the passing over the holidays of former Commissioner Elwyn Fisher. Hot Springs County Boards & Committee Appointments
Clerk Odde presented the county board openings to the Commissioners as follows:
Final Lane 3 Report
Engineering Associates representative Ian Sporkin-Morrison appeared before the Commissioners to give a final report on the Lane 3 Improvement project. Mr. Morrison distributed a draft of the final County Road 37 – Lane 3 plat for the Commissioners’ review. Final completion was granted on December 14, 2012.3 Discussion followed regarding assessment of liquidated damages for the project. Mr. Morrison reported possible liquidated damages of $27,300.00 for failure to meet the Substantial Completion date and $15,300.00 for failure to meet the Final Completion date for a total of $42,600.00 available in liquidated damages. After consideration of all the circumstances surrounding the project, Mike Baker moved to forego three days of damages at $850.00 per day for a total assessment of $40,050.00 in liquidated damages to Dave’s Asphalt Company. John Lumley seconded the motion. Motion carried. Mr. Morrison will relay this information to the contractor. The Commissioners asked Clerk Odde to investigate any grant requirements that might be involved in the sale of the corner lot owned by the County on Lane 3. Mr. Morrison reported that the required parking blocks for the edge of the Shopko parking lot will be purchased through the grant and Road & Bridge will install them. Owl Creek Water District Inclusion Petitions
OCWD representative Bart Bader and attorney James Michel presented a certificate of approval by the Owl Creek Water District of Petitions for Inclusion in the OCWD from Leann Clouse and Barbara & Robert Ross. The OCWD Board is asking the Commissioners to approve by resolution the petitions for inclusion in the amended map. Mike Baker moved to approve by Resolution 2013-01 the inclusion in the Owl Creek Water District Map of the properties of Leann Clouse and Barbara & Robert Ross as legally described in their petitions. John Lumley seconded the motion. Motion carried. Resolution 2013-01 reads as follows:
RESOLUTION 2013-01
THIS MATTER of the Inclusion of additional landowners in the Owl Creek Water District has come before the Hot Springs County Board of County Commissioners (herein call “the Board”), pursuant to Resolution 2013-01, entitled Petition for Inclusion of Petitioning Landowners within Owl Creek Water District. The Board finds that the Petition is properly signed by the all the voters within the area to be included and filed with the County Clerk and that an order should be entered approving the Petition; therefore;ORDER OF THE HOT SPRINGS COUNTY BOARD OF COUNTY COMMISSIONERS INCLUDING THE PETITIONING LANDOWNERS INTO OWL CREEK WATER DISTRICT WITHOUT ELECTION OF ADDITIONAL BOARD MEMBERS IT IS HEREBY ORDERED by the duly elected, qualified and acting Hot Springs Board of County Commissioners, by and through its Chairman, that the Petition for Inclusion of Petitioning Landowners within Owl Creek Water District is hereby APPROVED and Robert Gene Ross and Leann M. Clouse and their associated real property as described in their applications are included within the Owl Creek Water District. The only other voter in the affected area, Barbara I. Ross, joined in the petition. IT IS FURTHER HEREBY ORDERED AND HELD that an election need not be held for an additional director as none is required in accordance with Wyoming Statutes. IT IS FURTHER HEREBY ORDERED AND HELD to amend the district map to include the real property of Robert Gene Ross and Leann M. Clouse as described in their Petition for Inclusion. DATED this 8th day of January, 2013. BOARD OF COUNTY COMMISSIONERS OF HOT SPRINGS COUNTY, WYOMING
Brad Basse, Chairman Airport Update
Airport FBO Brett Crowley notified the Commissioners that he intends to move back to Alaska and wishes to terminate his contract with the County as the Fixed Base Operator of the airport. He suggested that the Commissioners consider two options – either he would sell his company and the new owner could assume the contract for the balance of the contract period, or the contract could be vacated by both parties and rebid. His time period is somewhat flexible, but he would like to be gone by the middle of March. After lengthy discussion with input from two outside parties interested in the FBO contract and the County Attorney, the Commissioners decided to begin work on mutual termination of the current contract and call for new bids. Crowleys will submit a written request to terminate the contract and the Commissioners will work from there to obtain a new contract.4 Other Business
Lane 3 IRP Draw Down Request #27 – Clerk Odde presented IRP Draw Down Request #27 for the Lane 3 project. Mike Baker moved to approve Draw Down Request #27 for the Lane 3, Phase 1 & 2, IRP #CN15020 in the amount of $6,638.91. John Lumley seconded the motion. Motion carried.Lane 3 SLIB Grant Draft Request #27 – Clerk Odde presented SLIB Grant Draft Request #27 for the Lane 3 project. John P. Lumley moved to approve Grant Draft Request #27 for SLIB Grant #MRG-11008HS in the amount of $6,107.80. Mike Baker seconded the motion. Motion carried. Owl Creek Water Project CDBG Draw Down Request #14 – Clerk Odde presented Draw Down Request #14 for the Owl Creek Water project. John P. Lumley moved to approve the Wyoming Business Council Investment Ready Communities Draw Down Request #14 for the Owl Creek Water District project in the amount of $3,159.00. Mike Baker seconded the motion. Motion carried. FAA– AIP #02 Request for Reimbursement #13 – Clerk Odde presented FAA Request for Reimbursement #13 for the Commissioners’ approval. Mike Baker moved to approve FAA Project 3-56-0043-02 RFR #13 in the amount of $74,595.00. John Lumley seconded the motion. Motion carried. WYDOT - Aeronautics Division AIP-02-THP-11C-2807 Request for Reimbursement #13 – THP-11C – 2807 – Clerk Odde presented WYDOT-Aeronautics Division Request for Reimbursement #13 for the Commissioners’ approval. John Lumley moved to approve WYDOT-Aeronautics Division Project THP-11C-2807/FAA #3-56-0043-02 RFR #13 in the amount of $2,355.00. Mike Baker seconded the motion. Motion carried. WYDOT - Aeronautics Division Request for Reimbursement #3 – AIP-02-THP-11B-2794 – Clerk Odde presented WYDOT-Aeronautics Division Request for Reimbursement #3 for State Project #THP-11B-2794 for the Commissioners’ approval. Mike Baker moved to approve WYDOT-Aeronautics Division Project THP-11B-2794 RFR #2 in the amount of $92,474.00. John Lumley seconded the motion. Motion carried. Consider Bighorn Federal Depository Resolution1/17/12 – Clerk Odde presented a Public Funds Depository Resolution from Big Horn Federal Savings Bank for the Treasurer for the Commissioners’ approval. Chairman Basse declared a conflict of interest in this matter due to his status as a director for Big Horn Federal Savings Bank and stepped down from the chair. John P. Lumley moved to approve Big Horn Federal’s application to serve as a public funds depository for the Hot Springs County Treasurer. Mike Baker seconded the motion. Motion carried with Lumley and Baker voting aye and Basse abstaining. Consider Amendment #2 – Airport Project State #THP-11C – Grant #2807 – Clerk Odde presented Amendment #2 to the airport project grant #THP-11C-2807 for the Commissioners’ approval. This amendment is to officially accept the additional money awarded by the State in September, 2011 for the new airport project. Mike Baker moved to approve the chairman’s signature on Amendment #2-THP-11C-2807 in the amount of $11,656.00. John Lumley seconded the motion. Motion carried. Correspondence
Dept. of Audit – Annual Cost of Government Report
The Commissioners reviewed the foregoing correspondence. No further action was required or taken.Chamber of Commerce – January, 2013 Newsletter George K. Baum & Company – Election Services Brochure HSC Planner – Approval Letter for Peterman Bed & Breakfast WYDOT Aeronautics – WACIP Update HSC Predator Management District – Annual Report, 2012 Adjournment
There being no further business to come before the Board at this time, Mike Baker moved to adjourn. Brad Basse declared the meeting adjourned at 3:10 p.m.
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| Attest: | ||||||||||||||||||||||||||||||
| _______________________________ Brad Basse, Chairman | _______________________________ Hans Odde, Clerk to the Board | |||||||||||||||||||||||||||||
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BILLS – DECEMBER, 2012 | |
WORLAND CLEANERS & SUPPLY 12.40 / WACO WY ASSOC OF CO OFFICERS 300.00 HANSON'S FIRE EQUIPMENT 1,054.95 / HASCO INDUSTRIAL SUPPLY 78.00 UNIVERSITY OF WYOMING 9,678.00 / DEPARTMENT OF HEALTH 16,118.00 BRUCO, INC. 129.45 / RAMS HEAD FINANCIAL SERVICES 200.00 WYOMING DEPT OF AGRICULTURE 50.00 / GALLS, AN ARAMARK COMPANY 206.95 PERFORMANCE AUTO & GLASS, INC. 176.99 / AFLAC (ACCOUNT #HW652) 822.70 STATE OF WYOMING - A&I 62.80 / ALLEGIANCE BENEFIT PLAN MANGT, INC. 69,724.64 ANITA WEISBECK 121.45 / ATLAS OFFICE PRODUCTS, INC. 95.86 BRESNAN COMMUNICATIONS 55.20 / BARTON STAM 37.18 / BAYTECH/LABEL 66.14 BIG HORN WATER 102.50 / BLAIR'S SUPER MARKET 833.54 / PITNEY BOWES 2,000.00 BRAD W. BASSE 154.00 / BROKERS NATIONAL LIFE 498.60 / BRUCE N. "BO" BOWMAN 13.32 CAMERON SIMERAL 67.93 / CCI USERS GROUP 150.00 COUNTY DEPT OF PUBLIC HEALTH & ENV 105.00 / CINDY KEINERT 367.50 THERMOPOLIS HARDWARE 662.38 / COLONIAL SUPPLEMENTAL INS. 148.60 VERIZON WIRELESS 57.00 / VERIZON WIRELESS 50.48 / VERIZON WIRELESS 59.56 VERIZON WIRELESS 267.98 / VERIZON WIRELESS 51.11 / CINDY MAGELKY 163.30 CREATIVE PRODUCT SOURCING, INC. 176.58 / CROWLEY AIR SERVICE, LLC 4,827.69 DAVE SCHLAGER 75.60 / DEBRA A. GERHARTER 155.75 / DIGITAL ALLY 6,220.00 DON'S IGA 81.00 / ECONO SIGNS LLC 2,288.40 / ENGINEERING ASSOCIATES 1,208.80 ESRI, INC. 3,400.00 / FASTENAL COMPANY 203.70 SHELL FLEET PLUS PROCESSING CENTER 49.40 PINNACLE BANK OF THERMOPOLIS 38,295.09 / FOOD SERVICES OF AMERICA 1,825.21 FRANDSON SAFETY INC. 165.00 / GDA ENGINEERS 140,382.04 GOTTSCHE THERAPY REHAB WELLNESS 360.00 / MOUNTAIN WEST BUSINESS SOLUTIONS 64.06 HANS ODDE 35.52 / HOLLAND & HART LLP 20,000.00 HOLIDAY INN EXPRESS & SUITES 77.00 HOT SPRINGS COUNTY HEALTH INS ACCT 59,746.13 HOT SPRINGS CO. SCHOOL DIST #1 5,581.76 / INDEPENDENT RECORD 1,601.77 INDOFF INC. 180.35 / INTERSTATE ALL BATTERY 329.58 INTEGRA INFORMATION TECHNOLOGIES 98.94 / JENNIFER CHENEY 213.26 JERRY D. WILLIAMS 27.29 / JILL JACOBSON 1,225.00 / JOHN P. LUMLEY 404.56 LARRY SIPE 236.20 / MARCIA E. BEAN 93.91 / MARY L. SCHEIBLE 1,625.00 MEADOW GOLD DAIRY 283.94 / HOT SPRINGS COUNSELING SERV. 900.00 MERCK & CO., INC. 530.28 / MESSENGER & OVERFIELD 1,403.66 MICKEYJEAN FORD 64.34 / MIKE BARTON 42.00 / NADA APPRAISAL GUIDES 211.00 NATIONAL BUSINESS SYSTEMS,INC. 660.63 / NATIONAL DISTRICT ATTORNEYS ASSOC 595.00 NEVE'S UNIFORMS, INC. 151.84 / NIELSEN OIL CO., INC. 311.80 O'REILLY AUTO PARTS 109.88 / THE OFFICE SHOP, INC 137.46 OWL CREEK GRAPHICS 285.33 / OWL CREEK WATER DISTRICT 8,865.00 ROCKY MOUNTAIN POWER 3,878.97 / PAMIDA 197.20 / PATTY HUGHES 120.00 PERFORMANCE AUTO & GLASS 533.17 / PENNY T. HERDT 295.38 / PIZZA HUT 34.22 PINNACLE BANK OF THERMOPOLIS 90.00 / PINNACLE BANK OF THERMOPOLIS 1,950.00 PLAINSMAN PRINTING & SUPPLY 922.49 / POSITIVE PROMOTIONS 599.24 POSTMASTER 1,520.50 / PREVENTIVE HEALTH & SAFETY DIVISION 20.00 PRINT ZONE 58.00 / QUARTERMASTER, INC. 39.98 / CENTURY LINK 651.10 CENTURY LINK 7.96 / GORRELL & HOPKINSON, P.C. 120.00 / ROSEMARY DE SEYN 408.44 RT COMMUNICATIONS, INC. 2,363.04 / SECRETARY OF STATE 30.00 SAMMY D. HAUF 158.40 / SHOSHONE OFFICE SUPPLY 984.73 SIMPSON, KEPLER & EDWARDS, LLC 5,911.50 HOT SPRINGS CO SENIOR CITIZENS INC 80.00 / STATE FARM INSURANCE 50.00 THE STANDARD INS. CO. 1,403.10 / STEHLIN PLUMBING & CONTRACTING 1,090.00 STATE OF WYOMING GURDIAN AD LITEM 1,557.79 SOUTH THERMOPOLIS WATER&SEWER DIST. 54,583.00 / TEEPEE POOLS 223.00 THOMAS L. BENNETT, M.D. 1,580.00 / TOWN OF THERMOPOLIS 1,041.06 TRI COUNTY TELEPHONE ASSOC,INC 334.29 / NORCO, INC. 101.90 VERIZON WIRELESS 34.60 / VERIZON WIRELESS 57.09 / VICKLUND PHARMACY 600.88 VICKLUND CAR CLINIC, INC. 72.35 / VISA - CARD ONE 580.07 / VISA - CARD TWO 62.92 VISA - CARD THREE 97.32 / VISA - CARD FOUR 451.01 / VISA - CARD FIVE 368.09 6 VISA - CARD SIX 70.75 / VISA - CARD SEVEN 329.48 / VISA 361.56 / VISA 23.65 VISA 51.32 / WCS TELECOM 358.92 / WEST PAYMENT CENTER 121.10 EMPLOYMENT TAX DIVISION 2,935.96 / WYOMING.COM 37.50 WYOMING CO. TREAS. ASSOC. 35.00 / WYOMING DIVISION OF 45.00 ORCHARD TRUST COMPANY 5,754.26 / WYOMING DEPARTMENT OF WORKFORCE 3,112.48 WYOMING GAS 1,922.01 / WYONET INC. 113.95 / WYO RETIREMENT SYSTEM 22,310.04 036-NCPERS GROUP LIFE INS. 256.00 / WYOMING STATIONERY 13.99 WYOMING TECHNOLOGY TRANSFER CENTER 55.00 | |
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