MINUTES OF COUNTY COMMISSIONERS MEETING November 6, 2012

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		November 6, 2012
The Hot Springs County Board of Commissioners met in regular session on Tuesday, November 6, 2012 at 9:00 a.m. in the Commissioners Room at the Government Annex. Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman Basse led those present in the Pledge of Allegiance. Approval of Agenda John Lumley made a motion to approve the agenda as submitted. Mike Baker seconded the motion. Motion carried. Approval of Minutes John Lumley made a motion to approve the minutes of the regular meetings on October 2 and 16, noting that the meeting on October 2 was chaired by Commissioner Baker. Mike Baker seconded. Motion carried. Approve Bills The following bills were submitted for approval: (see attached). Payroll for October, 2012 – $164,967.81. Maintenance Monthly Report Maintenance Foreman Chuck Carver reported that the annual Fire Inspections took place last week with good results. A toilet has been replaced in Dispatch and the old faucets have been replaced in the Jail kitchen. Mr. Carver informed the Commissioners that he has been recording an incorrect amount of accumulated vacation since October 31, 2011, so would be recording the makeup hours this month. Road and Bridge Monthly Report Road & Bridge Supervisor Ray Shaffer reported that the remaining chips from the Owl Creek project have been staged on Missouri Flat for future use. Mr. Shaffer also reported that he has purchased the remaining 484 tons of chips from the Canyon Concrete pit at the original contract price, which save a considerable amount over the next materials agreement contract price. Due to the recent moisture, blading has resumed on all county roads as necessary. The annual mineral cleanout on the box culverts at Red Lane has been done. Mr. Shaffer asked the Commissioners to be aware that one of those box culverts is deteriorating and will need to be replaced in the fairly near future. High County Construction has contacted Mr. Shaffer regarding a need for water for construction of the access roads at the new airport site. Mr. Shaffer is working with Dave Deutz from the State Engineer’s Office to complete the paperwork to allow High Country to piggyback on the County’s water permits for this project. County Road ROW Issues – During records investigation for the rural fire numbering project, Mr. Shaffer has come across several roads with easement and right–of–way issues. In order to put these questions to rest, Mr. Shaffer would like the Commissioners to approve the hiring of a land man to research the county roads and easements, as he does not have the time required to do it properly and he feels that the county should have a complete, accurate set of road information on file for the public to access. No decision was made on this issue at this time. County Road Policy – Mr. Shaffer reported that he has been doing some research to determine what kind of road policy is in place for the county, and has not found anything like a broad–based comprehensive policy. The State WACERS group recommends that each county have a written policy. Mr. Shaffer asked the Commissioners if they would like to see an official policy developed for Hot Springs County. The Commissioners asked Mr. Shaffer to gather input from similar sized counties throughout the state and present a draft policy for consideration at a future meeting. Mr. Shaffer reported that he has sent several of his employees to the State training/certification classes to allow the county to set speed limits on the county roads and they are in the process of doing so on the most heavily–traveled roads at this time. Road Closure – The Gooseberry bridge needs repaired this fall. Mr. Shaffer asked whether the Commissioners would prefer to close the road during the repairs or have a temporary crossing installed 1 while repairs were being made. It is anticipated the repairs will take about two weeks. After discussion, Mike Baker moved to approve the closure of County Road 14 for repairs to the Gooseberry bridge effective November 13^th through approximately November 27^th. John Lumley seconded the motion. Discussion: the Commissioners asked Mr. Shaffer to place an ad in this week’s paper notifying the public of the closure and also to personally notify the affected landowners in the area. Motion carried. Brown Gravel Pit Issues – Nate and Maecile Brown have put their gravel pit up for sale. Mr. Shaffer feels that there is a great need for a gravel source on that end of the county and stated that there is roughly 155,000 cubic yards of very good quality gravel still available from this pit. He would like the Commissioners to consider either entering into a long–term materials agreement with or purchasing the pit site from the Browns to ensure continuing availability of this gravel source. No decision was made at this time. Mr. Shaffer will investigate the matter further and report back. Planner Monthly Report Planner Bo Bowman reported that both the Planning Board and the NRPC will meet in November. The NRPC will continue their workshops with the Natural Resources Plan update. The Planning Board will consider a bed and breakfast proposal at their meeting on the 27^th. Vacation of Subdivision Plat – Mr. Bowman reported that he has entered into discussion with a county resident regarding the process of vacating a subdivision plat. The resident does not plan to start the process any time soon, but would like to do it in the future and was just checking into what would be involved. Conversion of Residence to Retail/Commercial Activity – Wyoming Whiskey representatives have approached the Planner regarding requirements for converting a residence in Kirby to a building housing retail/commercial activity. Mr. Bowman advised Ms. Mead that, as far as the septic permit was concerned, there were no special requirements for the conversion, but referred her to the Town of Kirby for further information, as the residence is in their jurisdiction. In a related matter, Mr. Bowman reported that he has offered to oversee and inspect the installation of a septic system within the Town of Thermopolis, if approved by the Town Council, but has submitted an inquiry to the DEQ to make sure this is acceptable to them. The County Attorney stated that the Commissioners should probably designate this as being within the scope of the Planner’s duties before he proceeds. Stormwater Permit – County Shop – Mr. Bowman indicated that he has submitted the renewal of the storm water permit for the County Road & Bridge shop to the DEQ. All County water and air quality permits are current at this time. Road 19E – Mr. Bowman has contacted Johnson County and asked them to investigate whether Johnson County adopted the old Bridger Trail and subsequent stage route as a county road. He will report their findings when he receives them. VALIC Retirement Planning Presentation Lisa Kenney, VALIC Retirement Planning/Financial Advisors, appeared before the Commissioners to outline the 457–B retirement planning services offered by her company. The Commissioners thanked Ms. Kenney for her time and information. No action was taken at this time. Tax Rebates / Supplemental Assessor Shelley Deromedi presented the following rebate for the Commissioners’ approval: Rebate #9–12– Mead, Bradford and Katherine dba Wyoming Whiskey– Parcel #4343 – land and buildings in the Mead Addition to the Town of Kirby – one of the barrel storage buildings should have been assessed on rural land, resulting in over–assessment on this parcel of 17,283. Taxes in the amount of $1,178.33 need to be rebated. Rebate #10–12– Mead, Bradford and Katherine – Parcel #886 – 430.79 acres of ag land in sections 5 and 6 in T44N–R94W with improvements. Two acres should have been split out and assessed as industrial land per land use change resulting in over–assessment of 8. Taxes in the amount of $0.51 need to be rebated. Supplementals have been processed through Treasurer’s Office as follows: MEAD, Bradford S & Katherine L – Parcel #4988 – This 2012 supplemental parcel was created to set up the two acres of industrial land with a barrel storage building. Total taxes on this parcel are $1,205.46. 2 Lucerne Properties – GK Subdivision Tract 1 – This property should have been assessed industrial per land use change, resulting in assessment rate change from 9.5% to 11.5% and increase in taxes of $95.91. Mike Baker moved approval of Rebate #9–12 as presented in the amount of $1,178.33. John Lumley seconded the motion. Motion carried. John Lumley moved to approve Rebate #10–12 as presented in the amount of $0.51. Mike Baker seconded the motion. Motion carried. Armory Joint Powers Board Discussion The Town would like to dissolve the JPB and give oversight for the building to the Rec District Board. After some discussion, the Commissioners felt that more information was needed before any action was taken. Commissioner Baker will look into the matter further and report back to the Commission at a later date. Airport Update FAA Request for Reimbursement #11 – AIP #02 – Clerk Odde presented FAA Request for Reimbursement #11 for the Commissioners’ approval. Mike Baker moved to approve FAA Project 3–56–0043–02 RFR #11 in the amount of $166,995.00. John Lumley seconded the motion. Motion carried. WYDOT – Aeronautics Division Request for Reimbursement #11 – THP–11C – Clerk Odde presented WYDOT–Aeronautics Division Request for Reimbursement #11 for the Commissioners’ approval. John Lumley moved to approve WYDOT–Aeronautics Division Project THP–11C–2807/FAA #3–56–0043–02 RFR #11 in the amount of $5,274.00. Mike Baker seconded the motion. Motion carried. WYDOT – Aeronautics Division Request for Reimbursement #1 – THP–11B – Clerk Odde presented WYDOT–Aeronautics Division Request for Reimbursement #1 for State Project #THP–11B–2794 for the Commissioners’ approval. This grant is State–only money awarded separately from the Federal grant for the new airport project. John Lumley moved to approve WYDOT–Aeronautics Division Project THP–11B–2794 RFR #1 in the amount of $6,670.00. Mike Baker seconded the motion. Motion carried. Snow Removal Equipment Warranty Issue – Airport FBO Brett Crowley discussed the on–going problems with the recently–acquired snow removal equipment at the airport. The equipment has not functioned properly since it was delivered, and repeated attempts to get Lariat International to fix the problems have not been successful. Mr. Spomer reviewed the purchase contract stipulations and the two–year warranty coverage specified in the contract. After reviewing the pictures submitted by Mr. Crowley and hearing his report, the Commissioners agreed to contact the company to try to resolve the issue. Mike Baker moved to draft a letter to Lariat International expressing their consternation with the ongoing problems with the snow removal equipment. John Lumley seconded the motion. Discussion: included in the letter will be the expectation that all further service on the equipment will be performed by a certified mechanic, and that all work will be done as warranty work. Motion carried. Project Update – Phase I – All the barbed wire fence is up, construction of the high game fence is underway, asbestos abatement is finished, and all demolition is complete. The new approach roads are about 75% complete. There have been some issues with construction water availability, but Mr. Gilb indicated those issues are in the process of being resolved. The job trailer has arrived on site. Currently power is being supplied by Rocky Mountain Power, but paperwork was presented to enable the switch to High Plains Power as the electricity provider. John Lumley moved to approve the chairman’s signature on the Agreement for Electric Service between Hot Springs County and High Plains Power, Inc. for provision of electric power to the construction site. Mike Baker seconded the motion. Motion carried. Mr. Spomer invited the Commissioners to tour the site at any time. Discussion ensued regarding the expectations of safety conditions at the construction site. Mr. Spomer will provide the Commissioners with a copy of the safety policy for the project. Project Update – Phase II – Mr. Spomer reported that pre–bid interest in this project has been very good. Bids are due November 14, 2012. There has been a lot of discussion regarding the construction water issue. GDA is researching various public and private sources at this time. Ray Shaffer asked if consideration had been given to drilling a well on the property to provide water. Mr. Spomer agreed to look into this option. At the chairman’s request, Mr. Spomer reviewed the process by which a successful bidder is selected for each phase of the project. Mr. Gilb asked for the Commissioners’ approval to change the project specification for waterline staking responsibility from the contractor to GDA. The Commissioners approved this change to the bid specifications for Phase II. Airport Sign Discussion – Mr. Gilb presented two new versions of the airport location sign for the Commissioners’ review. The Commissioners selected one of the designs for the new sign. 3 Material Availability – Road & Bridge – The Road & Bridge department has discussed the possibility of acquiring excess material from the airport construction site for use in road construction. Ray Shaffer asked what the status of that request is at this time. Mr. Gilb indicated that he has not yet received a reply from the FAA regarding the acceptability of this proposal. Mr. Spomer stated that he felt there was probably not going to be any excess material available according to the earthwork balance plan as it stands now. Airport Pavement Maintenance Agreement – Clerk Odde presented the WYDOT Pavement Management Program 3–Year Cooperative Agreement for the Commissioners’ approval. There is no upfront cost for this agreement, but it offers significant savings on any pavement repairs that may be needed at the current airport while the new airport is being constructed. John Lumley moved to approve the 3–Year Cooperative Pavement Maintenance Agreement between Hot Springs County and WYDOT Aeronautics Division for the time period ending 12/31/2015. Mike Baker seconded the motion. Motion carried. Lane 3 Update Engineering Associates representative Anthony Barnett reviewed the current status of the Lane 3 project. He reported that two local vendors have contacted him regarding past due bills owed by the current contractor and subcontractor. Curb and gutter are complete. Paving is complete. There is still a lot of corrective work to do before the project is at substantial completion. Chairman Basse asked Mr. Barnett to communicate with the contractor regarding the Commissioners’ ongoing displeasure with the progress or lack thereof on the project. Mr. Barnett reported that B&G Industries would like to install an inlet box into the county storm drain system at this time to accommodate future development of their property. The Commissioners agreed that this would be a good idea as it would alleviate disruption of the new project surfaces when the development occurs. Mr. Barnett will prepare a Utility License agreement application for this prior to the end of the Lane 3 project. Youth Alternatives Monthly Report Director Alan Rossler reported he has received notification that the VOA Grant has been approved and it appears that there will be approximately $3,000.00 more than last year. Mr. Rossler presented an amended 4^th Quarter Draw Down Request for the Commissioners’ approval. Director Fisgus approved the application of the $494.90 in remaining grant funding to unreimbursed personnel expenses on the final DDR, making the total of the amended DDR $4,661.65. Mike Baker moved to approve the amended Drawdown Request for the VOA/OJJDP “Non–Participating State”Grant CFDA #16.540 in the amount of $4,661.65 for the time period of 07/01/12 – 09/30/12. John Lumley seconded the motion. Motion carried. Mr. Rossler reported eleven participants in the diversion program and one on supervised probation at this time. Fremont County has instituted a Day Reporting System to deal with juveniles waiting for admittance to the alternative school in that county. Mr. Rossler plans to go observe this program sometime in the next month for consideration of possible partial implementation in Hot Springs County. State Director Fisgus has notified Mr. Rossler that there will be a change in the policy regarding moving juveniles through the adult booking area. Previously 30 minutes was allowed for this procedure – that time limit has been cut to 15 minutes. Mr. Rossler indicated that this would only affect Hot Springs County in extremely rare circumstances. Executive Session – Personnel Mike Baker moved to enter Executive Session for Personnel reasons at 3:00 p.m. John Lumley seconded the motion. Motion carried. Mike Baker move to leave Executive Session at 3:20 p.m. John Lumley seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session. Executive Session – Litigation Mike Baker moved to enter Executive Session for Personnel reasons at 3:00 p.m. John Lumley seconded the motion. Motion carried. Mike Baker move to leave Executive Session at 3:20 p.m. John Lumley seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session. WYECIP Project Scope Finalization The Commissioners reviewed the scope of the WYECIP project as proposed at the end of the work session held two weeks ago. Trane has clarified a couple of questions regarding transposed numbers on the spreadsheet – the total numbers did not change. The final project cost after all revisions is approximately $732,385.00. John Lumley moved to approve the expenditure of $732,385.00 for the 4 WYECIP energy project. Mike Baker seconded the motion. Chairman Basse abstained from discussion and voting on the issue due to a declared conflict of interest. Motion carried. Commissioner Baker will work with staff to obtain financing proposals based on the approved project scope with a maximum five–year window on the financing. Emergency Management Monthly Report Emergency Management Coordinator Bill Gordon presented the Homeland Security Hazardous Materials Emergency Planning Grant for the Commissioners’ approval. The County Attorney has reviewed the grant and approved it as to form. John Lumley moved to approve the chairman’s signature on the HMEP Grant #HM–HMP–0296–12–01–00 in the amount of $2,250.09 for the time period of September 30, 2012 through June 30, 2013. Mike Baker seconded the motion. Motion carried. Other Business Owl Creek Water District Water Supply Project CDBG Grant Draft Request # 12 – Clerk Odde presented Grant Draft Request #12 for the Owl Creek Water project. John Lumley moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #12 for the Owl Creek Water District Water Supply project in the amount of $1,144.00. Mike Baker seconded the motion. Motion carried. Lane 3 Improvement Project SLIB Grant Draft Request #25 – Clerk Odde presented SLIB Grant Draft Request #25 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #25 for SLIB Grant #MRG–11008HS in the amount of $128,518.48. Mike Baker seconded the motion. Motion carried. Lane 3 Improvement Project IRP Grant Draft Request #25 – Clerk Odde presented the IRP Grant Draft Request #25 for the Lane 3 project. Mike Baker moved to approve Grant Draft Request #25 to WYDOT for the Lane 3, Phase 1 & 2, IRP#CN15020 in the amount of $113,833.00. John Lumley seconded the motion. Motion carried. Lane 3 Pay Estimate Request #2 – Clerk Odde presented Pay Estimate #2 for the Lane 3 project for the Commissioners’ approval. Mike Baker moved to approve Pay Estimate #2 to Dave’s Asphalt in the amount of $108,636.30. John Lumley seconded the motion. Motion carried. During consideration of Pay Estimate #2, an error was discovered in the calculation of SLIB GDR #25 and IRP GDR #25. John Lumley moved to rescind approval of Lane 3 SLIB GDR #25. Mike Baker seconded the motion. Motion carried. John Lumley moved to rescind approval of Lane 3 IRP GDR #25. Mike Baker seconded the motion. Motion carried. These Grant Draft Requests will be corrected and submitted for approval at the next Commissioners’ meeting. Pinnacle Bank Funds Depository Certification – Clerk Odde presented a Public Funds Depository Resolution from Pinnacle Bank for the Treasurer for the Commissioners’ approval. Mike Baker moved to approve Pinnacle Bank’s application to serve as a public funds depository for the Hot Springs County Treasurer for 2013. John Lumley seconded the motion. Motion carried. Resolution #2012–09 – STWSD Water System Expansion Project Fair Housing Statement – Clerk Odde presented Resolution #2012–09 for the Commissioners’ consideration. This resolution is a requirement of the CDBG grant being used a part of the funding for the South Thermopolis Water & Sewer District’s Water System Expansion project. Mike Baker moved to approve Resolution #2012–09 – STWSD Water System Expansion Fair Housing Statement as presented. John Lumley seconded the motion. Motion carried. Resolution #2012–10 – OCWD Water Supply Project Fair Housing Statement – Clerk Odde presented Resolution #2012–10 for the Commissioners’ consideration. This resolution is a requirement of the CDBG grant being used a part of the funding for the Owl Creek Water District’s Water Supply project. John Lumley moved to approve Resolution #2012–10 – OCWD Water Supply Project Fair Housing Statement as presented. Mike Baker seconded the motion. Motion carried. Amendment #1 – Airport Weather Equipment Program – Clerk Odde presented Amendment #1 for the Ground Communication Outlet Installation to the Cooperative Agreement for the Group Navigational and Weather Equipment Program for the Commissioners’ approval. This amendment specifies the work and payment requirements for the installation of a GCO at Hot Springs County–Thermopolis Municipal Airport. Mike Baker moved to approve Amendment #1 to the Cooperative Agreement for GCO Installation at the HSC–Thermopolis Municipal Airport. John Lumley seconded the motion. Motion carried. 5 Correspondence Library Board Minutes – September/October, 2012 HSC Treasurer – General County Fund Report Thermopolis/Hot Springs County Chamber of Commerce – Newsletter HSC Conservation District – 2012 Natural Resources Rendezvous WYDOT – 2013 STIP Report Big Horn Basin Nature & Discovery Center – Thank You Mortimore Ambulance Service – Non–Reimbursable Lift Assist Calls Response Airport Monthly Operations Report – August, September and October, 2012 The Commissioners reviewed the foregoing correspondence. No further action was taken at this time. Adjournment There being no further business to come before the Board at this time, Chairman Basse declared the meeting adjourned at 5:00 p.m.
		Attest:
_______________________________ Brad Basse, Chairman		_______________________________ Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETING
November 6, 2012

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

November 6, 2012

The Hot Springs County Board of Commissioners met in regular session on Tuesday, November 6, 2012 at 9:00 a.m. in the Commissioners Room at the Government Annex.

Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman Basse led those present in the Pledge of Allegiance.

Approval of Agenda

John Lumley made a motion to approve the agenda as submitted. Mike Baker seconded the motion. Motion carried.

Approval of Minutes

John Lumley made a motion to approve the minutes of the regular meetings on October 2 and 16, noting that the meeting on October 2 was chaired by Commissioner Baker. Mike Baker seconded. Motion carried.

Approve Bills

The following bills were submitted for approval: (see attached). Payroll for October, 2012 – $164,967.81.

Maintenance Monthly Report

Maintenance Foreman Chuck Carver reported that the annual Fire Inspections took place last week with good results. A toilet has been replaced in Dispatch and the old faucets have been replaced in the Jail kitchen. Mr. Carver informed the Commissioners that he has been recording an incorrect amount of accumulated vacation since October 31, 2011, so would be recording the makeup hours this month.

Road and Bridge Monthly Report

Road & Bridge Supervisor Ray Shaffer reported that the remaining chips from the Owl Creek project have been staged on Missouri Flat for future use. Mr. Shaffer also reported that he has purchased the remaining 484 tons of chips from the Canyon Concrete pit at the original contract price, which save a considerable amount over the next materials agreement contract price. Due to the recent moisture, blading has resumed on all county roads as necessary. The annual mineral cleanout on the box culverts at Red Lane has been done. Mr. Shaffer asked the Commissioners to be aware that one of those box culverts is deteriorating and will need to be replaced in the fairly near future. High County Construction has contacted Mr. Shaffer regarding a need for water for construction of the access roads at the new airport site. Mr. Shaffer is working with Dave Deutz from the State Engineer’s Office to complete the paperwork to allow High Country to piggyback on the County’s water permits for this project.
County Road ROW Issues – During records investigation for the rural fire numbering project, Mr. Shaffer has come across several roads with easement and right–of–way issues. In order to put these questions to rest, Mr. Shaffer would like the Commissioners to approve the hiring of a land man to research the county roads and easements, as he does not have the time required to do it properly and he feels that the county should have a complete, accurate set of road information on file for the public to access. No decision was made on this issue at this time.
County Road Policy – Mr. Shaffer reported that he has been doing some research to determine what kind of road policy is in place for the county, and has not found anything like a broad–based comprehensive policy. The State WACERS group recommends that each county have a written policy. Mr. Shaffer asked the Commissioners if they would like to see an official policy developed for Hot Springs County. The Commissioners asked Mr. Shaffer to gather input from similar sized counties throughout the state and present a draft policy for consideration at a future meeting. Mr. Shaffer reported that he has sent several of his employees to the State training/certification classes to allow the county to set speed limits on the county roads and they are in the process of doing so on the most heavily–traveled roads at this time.
Road Closure – The Gooseberry bridge needs repaired this fall. Mr. Shaffer asked whether the Commissioners would prefer to close the road during the repairs or have a temporary crossing installed

while repairs were being made. It is anticipated the repairs will take about two weeks. After discussion, Mike Baker moved to approve the closure of County Road 14 for repairs to the Gooseberry bridge effective November 13^th through approximately November 27^th. John Lumley seconded the motion.
Discussion: the Commissioners asked Mr. Shaffer to place an ad in this week’s paper notifying the public of the closure and also to personally notify the affected landowners in the area. Motion carried.
Brown Gravel Pit Issues – Nate and Maecile Brown have put their gravel pit up for sale. Mr. Shaffer feels that there is a great need for a gravel source on that end of the county and stated that there is roughly 155,000 cubic yards of very good quality gravel still available from this pit. He would like the Commissioners to consider either entering into a long–term materials agreement with or purchasing the pit site from the Browns to ensure continuing availability of this gravel source. No decision was made at this time. Mr. Shaffer will investigate the matter further and report back.

Planner Monthly Report

Planner Bo Bowman reported that both the Planning Board and the NRPC will meet in November. The NRPC will continue their workshops with the Natural Resources Plan update. The Planning Board will consider a bed and breakfast proposal at their meeting on the 27^th.
Vacation of Subdivision Plat – Mr. Bowman reported that he has entered into discussion with a county resident regarding the process of vacating a subdivision plat. The resident does not plan to start the process any time soon, but would like to do it in the future and was just checking into what would be involved.
Conversion of Residence to Retail/Commercial Activity – Wyoming Whiskey representatives have approached the Planner regarding requirements for converting a residence in Kirby to a building housing retail/commercial activity. Mr. Bowman advised Ms. Mead that, as far as the septic permit was concerned, there were no special requirements for the conversion, but referred her to the Town of Kirby for further information, as the residence is in their jurisdiction. In a related matter, Mr. Bowman reported that he has offered to oversee and inspect the installation of a septic system within the Town of Thermopolis, if approved by the Town Council, but has submitted an inquiry to the DEQ to make sure this is acceptable to them. The County Attorney stated that the Commissioners should probably designate this as being within the scope of the Planner’s duties before he proceeds.
Stormwater Permit – County Shop – Mr. Bowman indicated that he has submitted the renewal of the storm water permit for the County Road & Bridge shop to the DEQ. All County water and air quality permits are current at this time.
Road 19E – Mr. Bowman has contacted Johnson County and asked them to investigate whether Johnson County adopted the old Bridger Trail and subsequent stage route as a county road. He will report their findings when he receives them.

VALIC Retirement Planning Presentation

Lisa Kenney, VALIC Retirement Planning/Financial Advisors, appeared before the Commissioners to outline the 457–B retirement planning services offered by her company. The Commissioners thanked Ms. Kenney for her time and information. No action was taken at this time.

Tax Rebates / Supplemental

Assessor Shelley Deromedi presented the following rebate for the Commissioners’ approval:

Rebate #9–12– Mead, Bradford and Katherine dba Wyoming Whiskey– Parcel #4343 – land and buildings in the Mead Addition to the Town of Kirby – one of the barrel storage buildings should have been assessed on rural land, resulting in over–assessment on this parcel of 17,283. Taxes in the amount of $1,178.33 need to be rebated.
Rebate #10–12– Mead, Bradford and Katherine – Parcel #886 – 430.79 acres of ag land in sections 5 and 6 in T44N–R94W with improvements. Two acres should have been split out and assessed as industrial land per land use change resulting in over–assessment of 8. Taxes in the amount of $0.51 need to be rebated.

Supplementals have been processed through Treasurer’s Office as follows:

MEAD, Bradford S & Katherine L – Parcel #4988 – This 2012 supplemental parcel was created to set up the two acres of industrial land with a barrel storage building. Total taxes on this parcel are $1,205.46.

Lucerne Properties – GK Subdivision Tract 1 – This property should have been assessed industrial per land use change, resulting in assessment rate change from 9.5% to 11.5% and increase in taxes of $95.91.

Mike Baker moved approval of Rebate #9–12 as presented in the amount of $1,178.33. John Lumley seconded the motion. Motion carried. John Lumley moved to approve Rebate #10–12 as presented in the amount of $0.51. Mike Baker seconded the motion. Motion carried.

Armory Joint Powers Board Discussion

The Town would like to dissolve the JPB and give oversight for the building to the Rec District Board. After some discussion, the Commissioners felt that more information was needed before any action was taken. Commissioner Baker will look into the matter further and report back to the Commission at a later date.

Airport Update

FAA Request for Reimbursement #11 – AIP #02 – Clerk Odde presented FAA Request for Reimbursement #11 for the Commissioners’ approval. Mike Baker moved to approve FAA Project 3–56–0043–02 RFR #11 in the amount of $166,995.00. John Lumley seconded the motion. Motion carried.
WYDOT – Aeronautics Division Request for Reimbursement #11 – THP–11C – Clerk Odde presented WYDOT–Aeronautics Division Request for Reimbursement #11 for the Commissioners’ approval. John Lumley moved to approve WYDOT–Aeronautics Division Project THP–11C–2807/FAA #3–56–0043–02 RFR #11 in the amount of $5,274.00. Mike Baker seconded the motion. Motion carried.
WYDOT – Aeronautics Division Request for Reimbursement #1 – THP–11B – Clerk Odde presented WYDOT–Aeronautics Division Request for Reimbursement #1 for State Project #THP–11B–2794 for the Commissioners’ approval. This grant is State–only money awarded separately from the Federal grant for the new airport project. John Lumley moved to approve WYDOT–Aeronautics Division Project THP–11B–2794 RFR #1 in the amount of $6,670.00. Mike Baker seconded the motion. Motion carried.
Snow Removal Equipment Warranty Issue – Airport FBO Brett Crowley discussed the on–going problems with the recently–acquired snow removal equipment at the airport. The equipment has not functioned properly since it was delivered, and repeated attempts to get Lariat International to fix the problems have not been successful. Mr. Spomer reviewed the purchase contract stipulations and the two–year warranty coverage specified in the contract. After reviewing the pictures submitted by Mr. Crowley and hearing his report, the Commissioners agreed to contact the company to try to resolve the issue. Mike Baker moved to draft a letter to Lariat International expressing their consternation with the ongoing problems with the snow removal equipment. John Lumley seconded the motion. Discussion: included in the letter will be the expectation that all further service on the equipment will be performed by a certified mechanic, and that all work will be done as warranty work. Motion carried.
Project Update – Phase I – All the barbed wire fence is up, construction of the high game fence is underway, asbestos abatement is finished, and all demolition is complete. The new approach roads are about 75% complete. There have been some issues with construction water availability, but Mr. Gilb indicated those issues are in the process of being resolved. The job trailer has arrived on site. Currently power is being supplied by Rocky Mountain Power, but paperwork was presented to enable the switch to High Plains Power as the electricity provider. John Lumley moved to approve the chairman’s signature on the Agreement for Electric Service between Hot Springs County and High Plains Power, Inc. for provision of electric power to the construction site. Mike Baker seconded the motion. Motion carried. Mr. Spomer invited the Commissioners to tour the site at any time. Discussion ensued regarding the expectations of safety conditions at the construction site. Mr. Spomer will provide the Commissioners with a copy of the safety policy for the project.
Project Update – Phase II – Mr. Spomer reported that pre–bid interest in this project has been very good. Bids are due November 14, 2012. There has been a lot of discussion regarding the construction water issue. GDA is researching various public and private sources at this time. Ray Shaffer asked if consideration had been given to drilling a well on the property to provide water. Mr. Spomer agreed to look into this option. At the chairman’s request, Mr. Spomer reviewed the process by which a successful bidder is selected for each phase of the project. Mr. Gilb asked for the Commissioners’ approval to change the project specification for waterline staking responsibility from the contractor to GDA. The Commissioners approved this change to the bid specifications for Phase II.
Airport Sign Discussion – Mr. Gilb presented two new versions of the airport location sign for the Commissioners’ review. The Commissioners selected one of the designs for the new sign.

Material Availability – Road & Bridge – The Road & Bridge department has discussed the possibility of acquiring excess material from the airport construction site for use in road construction. Ray Shaffer asked what the status of that request is at this time. Mr. Gilb indicated that he has not yet received a reply from the FAA regarding the acceptability of this proposal. Mr. Spomer stated that he felt there was probably not going to be any excess material available according to the earthwork balance plan as it stands now.
Airport Pavement Maintenance Agreement – Clerk Odde presented the WYDOT Pavement Management Program 3–Year Cooperative Agreement for the Commissioners’ approval. There is no upfront cost for this agreement, but it offers significant savings on any pavement repairs that may be needed at the current airport while the new airport is being constructed. John Lumley moved to approve the 3–Year Cooperative Pavement Maintenance Agreement between Hot Springs County and WYDOT Aeronautics Division for the time period ending 12/31/2015. Mike Baker seconded the motion. Motion carried.

Lane 3 Update

Engineering Associates representative Anthony Barnett reviewed the current status of the Lane 3 project. He reported that two local vendors have contacted him regarding past due bills owed by the current contractor and subcontractor. Curb and gutter are complete. Paving is complete. There is still a lot of corrective work to do before the project is at substantial completion. Chairman Basse asked Mr. Barnett to communicate with the contractor regarding the Commissioners’ ongoing displeasure with the progress or lack thereof on the project. Mr. Barnett reported that B&G Industries would like to install an inlet box into the county storm drain system at this time to accommodate future development of their property. The Commissioners agreed that this would be a good idea as it would alleviate disruption of the new project surfaces when the development occurs. Mr. Barnett will prepare a Utility License agreement application for this prior to the end of the Lane 3 project.

Youth Alternatives Monthly Report

Director Alan Rossler reported he has received notification that the VOA Grant has been approved and it appears that there will be approximately $3,000.00 more than last year. Mr. Rossler presented an amended 4^th Quarter Draw Down Request for the Commissioners’ approval. Director Fisgus approved the application of the $494.90 in remaining grant funding to unreimbursed personnel expenses on the final DDR, making the total of the amended DDR $4,661.65. Mike Baker moved to approve the amended Drawdown Request for the VOA/OJJDP “Non–Participating State”Grant CFDA #16.540 in the amount of $4,661.65 for the time period of 07/01/12 – 09/30/12. John Lumley seconded the motion. Motion carried. Mr. Rossler reported eleven participants in the diversion program and one on supervised probation at this time. Fremont County has instituted a Day Reporting System to deal with juveniles waiting for admittance to the alternative school in that county. Mr. Rossler plans to go observe this program sometime in the next month for consideration of possible partial implementation in Hot Springs County. State Director Fisgus has notified Mr. Rossler that there will be a change in the policy regarding moving juveniles through the adult booking area. Previously 30 minutes was allowed for this procedure – that time limit has been cut to 15 minutes. Mr. Rossler indicated that this would only affect Hot Springs County in extremely rare circumstances.

Executive Session – Personnel

Mike Baker moved to enter Executive Session for Personnel reasons at 3:00 p.m. John Lumley seconded the motion. Motion carried. Mike Baker move to leave Executive Session at 3:20 p.m. John Lumley seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session.

Executive Session – Litigation

WYECIP Project Scope Finalization

The Commissioners reviewed the scope of the WYECIP project as proposed at the end of the work session held two weeks ago. Trane has clarified a couple of questions regarding transposed numbers on the spreadsheet – the total numbers did not change. The final project cost after all revisions is approximately $732,385.00. John Lumley moved to approve the expenditure of $732,385.00 for the

WYECIP energy project. Mike Baker seconded the motion. Chairman Basse abstained from discussion and voting on the issue due to a declared conflict of interest. Motion carried. Commissioner Baker will work with staff to obtain financing proposals based on the approved project scope with a maximum five–year window on the financing.

Emergency Management Monthly Report

Emergency Management Coordinator Bill Gordon presented the Homeland Security Hazardous Materials Emergency Planning Grant for the Commissioners’ approval. The County Attorney has reviewed the grant and approved it as to form. John Lumley moved to approve the chairman’s signature on the HMEP Grant #HM–HMP–0296–12–01–00 in the amount of $2,250.09 for the time period of September 30, 2012 through June 30, 2013. Mike Baker seconded the motion. Motion carried.

Other Business

Owl Creek Water District Water Supply Project CDBG Grant Draft Request # 12 – Clerk Odde presented Grant Draft Request #12 for the Owl Creek Water project. John Lumley moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #12 for the Owl Creek Water District Water Supply project in the amount of $1,144.00. Mike Baker seconded the motion. Motion carried.
Lane 3 Improvement Project SLIB Grant Draft Request #25 – Clerk Odde presented SLIB Grant Draft Request #25 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #25 for SLIB Grant #MRG–11008HS in the amount of $128,518.48. Mike Baker seconded the motion. Motion carried.
Lane 3 Improvement Project IRP Grant Draft Request #25 – Clerk Odde presented the IRP Grant Draft Request #25 for the Lane 3 project. Mike Baker moved to approve Grant Draft Request #25 to WYDOT for the Lane 3, Phase 1 & 2, IRP#CN15020 in the amount of $113,833.00. John Lumley seconded the motion. Motion carried.
Lane 3 Pay Estimate Request #2 – Clerk Odde presented Pay Estimate #2 for the Lane 3 project for the Commissioners’ approval. Mike Baker moved to approve Pay Estimate #2 to Dave’s Asphalt in the amount of $108,636.30. John Lumley seconded the motion. Motion carried.

During consideration of Pay Estimate #2, an error was discovered in the calculation of SLIB GDR #25 and IRP GDR #25. John Lumley moved to rescind approval of Lane 3 SLIB GDR #25. Mike Baker seconded the motion. Motion carried. John Lumley moved to rescind approval of Lane 3 IRP GDR #25. Mike Baker seconded the motion. Motion carried. These Grant Draft Requests will be corrected and submitted for approval at the next Commissioners’ meeting.

Pinnacle Bank Funds Depository Certification – Clerk Odde presented a Public Funds Depository Resolution from Pinnacle Bank for the Treasurer for the Commissioners’ approval. Mike Baker moved to approve Pinnacle Bank’s application to serve as a public funds depository for the Hot Springs County Treasurer for 2013. John Lumley seconded the motion. Motion carried.
Resolution #2012–09 – STWSD Water System Expansion Project Fair Housing Statement – Clerk Odde presented Resolution #2012–09 for the Commissioners’ consideration. This resolution is a requirement of the CDBG grant being used a part of the funding for the South Thermopolis Water & Sewer District’s Water System Expansion project. Mike Baker moved to approve Resolution #2012–09 – STWSD Water System Expansion Fair Housing Statement as presented. John Lumley seconded the motion. Motion carried.
Resolution #2012–10 – OCWD Water Supply Project Fair Housing Statement – Clerk Odde presented Resolution #2012–10 for the Commissioners’ consideration. This resolution is a requirement of the CDBG grant being used a part of the funding for the Owl Creek Water District’s Water Supply project. John Lumley moved to approve Resolution #2012–10 – OCWD Water Supply Project Fair Housing Statement as presented. Mike Baker seconded the motion. Motion carried.
Amendment #1 – Airport Weather Equipment Program – Clerk Odde presented Amendment #1 for the Ground Communication Outlet Installation to the Cooperative Agreement for the Group Navigational and Weather Equipment Program for the Commissioners’ approval. This amendment specifies the work and payment requirements for the installation of a GCO at Hot Springs County–Thermopolis Municipal Airport. Mike Baker moved to approve Amendment #1 to the Cooperative Agreement for GCO Installation at the HSC–Thermopolis Municipal Airport. John Lumley seconded the motion. Motion carried.

Correspondence

Library Board Minutes – September/October, 2012
HSC Treasurer – General County Fund Report
Thermopolis/Hot Springs County Chamber of Commerce – Newsletter
HSC Conservation District – 2012 Natural Resources Rendezvous
WYDOT – 2013 STIP Report
Big Horn Basin Nature & Discovery Center – Thank You
Mortimore Ambulance Service – Non–Reimbursable Lift Assist Calls Response
Airport Monthly Operations Report – August, September and October, 2012

The Commissioners reviewed the foregoing correspondence. No further action was taken at this time.

Adjournment

There being no further business to come before the Board at this time, Chairman Basse declared the meeting adjourned at 5:00 p.m.

Attest:

_______________________________
Brad Basse, Chairman

_______________________________
Hans Odde, Clerk to the Board

MATTHEW BENDER & CO.,INC. 139.78 / STEPHENS–PECK INC 70.00 NATIONAL SHERIFF'S ASSOCIATION 50.00 / HANSON'S FIRE EQUIPMENT 771.35 HOT SPRINGS VETERINARY CLINIC 134.00 / HOT SPRINGS COUNTY WEED & PEST 76.15 S & H GLASS, INC. 378.00 / UNIVERSITY OF WYOMING 4,839.00 DEPARTMENT OF HEALTH 15,405.34 / BRUCO, INC. 200.00 TOMMERUP MACHINE SHOP INC. 103.35 / OFFICE OF THE CORONER, ADAMS & 2,000.00 AFLAC (ACCOUNT #HW652) 798.65 / STATE OF WYOMING – A&I 31.36 AIT LABORATORIES 360.00 / ALLEGIANCE BENEFIT PLAN MANGT, INC. 58,017.12 ANITA WEISBECK 44.40 / ATLAS OFFICE PRODUCTS, INC. 451.02 BRESNAN COMMUNICATIONS 55.20 / BOB BARKER COMPANY, INC. 719.99 BIG HORN WATER 187.50 / BIG HORN ENERGY 122.34 / BIG HORN REDI–MIX 8,982.75 BLAIR'S SUPER MARKET 755.17 / PITNEY BOWES INC. 288.54 BROKERS NATIONAL LIFE 522.10 / BRUCE N. "BO" BOWMAN 25.53 BUCKINGHAM LUMBER CO., INC. 264.00 / RED ROCK FAMILY PRACTICE 303.00 THERMOPOLIS HARDWARE 210.68 / COLONIAL SUPPLEMENTAL INS. 148.60 VERIZON WIRELESS 55.81 / VERIZON WIRELESS 48.83 / VERIZON WIRELESS 57.91 VERIZON WIRELESS 268.09 / VERIZON WIRELESS 51.12 / CINDY MAGELKY 102.19 CROWLEY AIR SERVICE, LLC 4,757.09 / CUSTOM DELIVERY SERVICE INC 65.00 DAVE'S ASPHALT 108,636.30 / DAVE'S ASPHALT RETENTION 12,070.70 DEBRA A. GERHARTER 17.21 / ECONO SIGNS LLC 478.60 / ELECTION SOURCE 402.99 EN–NET SERVICES 60.00 / ELECTION SYSTEMS & SOFTWARE 4,213.16 FIVE COUNTY JOINT POWERS BOARD 22,560.00 / FINISHING TOUCHES 309.70 SHELL FLEET PLUS PROCESSING CENTER 36.49 / FLEETPRIDE 651.64 FLYING EAGLE GALLERY 170.75 / PINNACLE BANK OF THERMOPOLIS 38,845.96 MORTIMORE FUNERAL HOME 800.00 / GDA ENGINEERS 108,894.80 GOTTSCHE THERAPY REHAB WELLNESS 360.00 / MOUNTAIN WEST BUSINESS SOLUTIONS 46.59 MOUNTAIN WEST BUSINESS SOLUTIONS 66.29 HIGH COUNTRY CONSTRUCTION INC 106,436.75 / HILTON GARDEN INN – LARAMIE 154.00 HOLIDAY INN CASPER 77.00 / HOT SPRINGS COUNTY HEALTH INS ACCT 59,746.13 HOT SPRINGS CO. SCHOOL DIST #1 5,103.88 / INDEPENDENT RECORD 1,420.36 INDOFF INC. 608.70 / INTERNATIONAL ASSOCIATION OF 200.00 / JADECO, INC. 214.46 JASON MORTIMORE 103.95 / JILL JACOBSON–LOGAN 225.00 / JOHN P. LUMLEY 255.30

KANSAS STATE BANK 32,426.36 / MARCIA E. BEAN 132.65 / MARY A. GORDON 72.81 MARK MORTIMORE 1,034.99 / MARY L. SCHEIBLE 525.00 / MARIE MCDOUGALL 519.41 MEAD & HUNT, INC. 4,610.36 / MEADOW GOLD BILLINGS 421.89 MESSENGER & OVERFIELD 1,663.75 / MICHEAL R. BAKER 649.35 NACCTFO TREASURER 75.00 / NIELSEN OIL 74.75 / ONE STOP REPAIR & 327.22 O'REILLY AUTO PARTS 365.22 / O'REILLY AUTO PARTS 200.01 OWL CREEK GRAPHICS 87.66 / OWL LUMBER INC. 43.83 OWL CREEK WATER DISTRICT 1,144.00 / ROCKY MOUNTAIN POWER 4,420.44 PERFORMANCE AUTO & GLASS 39.96 / PERFORMANCE AUTO & GLASS 1,032.42 PIZZA HUT 17.40 / PINNACLE BANK OF THERMOPOLIS 615.00 PINNACLE BANK OF THERMOPOLIS 2,115.00 / POSTMASTER 589.70 PRISONER TRANSPORTATION SERVICES 2,273.70 PUBLIC AGENCY TRAINING COUNCIL 525.00 / QUARTERMASTER, INC. 132.65 CENTURY LINK 1,304.06 / CENTURY LINK 5.17 / RAYMOND E. SHAFFER 46.50 RECOVERY SYSTEMS 921.00 / REESE & RAY IGA 5.99 GORRELL & HOPKINSON, P.C. 1,519.60 / RIVERTON TIRE & OIL CO., INC. 5,331.04 RT COMMUNICATIONS, INC. 1,977.46 / SECRETARY OF STATE 30.00 SHOSHONE OFFICE SUPPLY 375.03 / THE STANDARD INS. CO. 1,432.41 STEHLIN PLUMBING & CONTRACTING 540.00 / SYSCO MONTANA, INC. 4,757.97 TEAM LABORATORY CHEMICAL CORP. 306.95 / TEPEE POOLS 330.00 THERMOPOLIS HARDWARE 200.94 / TOWN OF THERMOPOLIS 1,152.16 TRAVELING COMPUTERS, INC. 6,532.48 / WYOMING DEPT OF TRANSPORTATION 26.07 TRI COUNTY TELEPHONE ASSOC,INC 667.30 / UP IN SMOKE 400.00 / NORCO, INC. 37.74 VERIZON WIRELESS 44.69 / VERIZON WIRELESS 34.63 / VICKLUND PHARMACY 96.97 VISA – CARD ONE 101.94 / VISA – CARD TWO 450.70 / VISA – CARD FOUR 668.69 VISA – CARD FIVE 807.90 / VISA 720.91 / VISA 235.81 / VISA 1,079.57 VISA 263.63 / WCS TELECOM 67.05 / WEST PAYMENT CENTER 242.20 WIRELESS ADVANCED COMMUNICATIONS 100.00 WYOMING DEPT. OF WORKFORCE SERVICES 2,497.95 / WYOMING STATE BAR 610.00 WYOMING CARDIOPULMONARY SERVICE 678.00 / WYOMING.COM 20.00 WYOMING DIVISION OF 424.00 / ORCHARD TRUST COMPANY 5,179.26 WYOMING CLERK OF DISTRICT COURT 125.00 / WYOMING GAS 439.84 / WYONET INC. 113.95 WYO RETIREMENT SYSTEM 23,506.41 / 036–NCPERS GROUP LIFE INS. 272.00 WYOMING TECHNOLOGY TRANSFER CENTER 135.00 / WY–TEST 106.50

MINUTES OF COUNTY COMMISSIONERS MEETINGNovember 6, 2012

MINUTES OF COUNTY COMMISSIONERS MEETING
November 6, 2012