MINUTES OF COUNTY COMMISSIONERS MEETING October 2, 2012

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		October 2, 2012
The Hot Springs County Board of Commissioners met in regular session on Tuesday, October 2, 2012 at 9:00 a.m. in the Commissioners Room at the Government Annex. Present were Commissioners John Lumley and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry Williams and Administrative Assistant to the Commissioners Penny Herdt. Commissioner Brad Basse was absent as he was out of town on business. Vice-Chairman Mike Baker led those present in the Pledge of Allegiance. Vice-Chairman Baker suspended Robert’s Rules of Order so that business might be conducted in Chairman Basse’s absence. Approval of Agenda John Lumley made a motion to approve the agenda with the following changes: MOVE:Correspondence 13. DEQ-Large Construction Activities Storm Water Discharge Permit 14. Barnard Dunkelberg & Company—Final Airport Supplemental EA Report / FAA Signed FONSI TO:Airport Update 6. f. DEQ—Large Construction Activities Storm Water Discharge Permit g. Barnard Dunkelberg & Company—Final Airport Supplemental EA Report / FAA Signed FONSI Mike Baker seconded the motion. Motion carried. Approval of Minutes John Lumley made a motion to approve the minutes of the regular meeting on September 4 and the Special meeting on September 25, 2012 as presented. Mike Baker seconded. Motion carried. Approve Bills The following bills were submitted for approval: (see attached). Payroll for September, 2012 - $160,922.85. PHRC Contract Public Health Nurse Marie McDougall presented the PHRC contract for the Commissioners’ approval. This contract provides funding to develop emergency preparedness and response capability in the County through implementation of the CDCP Public Health Preparedness Capabilities. John Lumley moved to approve the PHRC Contract between the Wyoming Department of Health and HSC Public Health Nursing Services for the time period of October 1, 2012 through June 30, 2013 in the amount of $34,245.00. Mike Baker seconded the motion. Motion carried. Public Health Officer Contract Ms. McDougall presented the Public Health Officer Contract for the Commissioners’ approval. This contract provides supplemental funding for services to the county and the public health department for community and emergency preparedness services. John Lumley moved to approve the contract between the Wyoming Department of Health and Hot Springs County and the Hot Springs County Public Health Officer for the time period of September 1, 2012 through June 30, 2013 in the amount of $10,000. Mike Baker seconded the motion. Motion carried. TANF Grant Contract Ms. McDougall presented the TANF Contract for the Commissioners’ approval. This contract provides funding to operate the Temporary Assistance For Needy Families program. John Lumley moved to approve the TANF Grant between the Wyoming Department of Family Services and the Hot Springs County Commissioners for the time period October 1, 2012 through September 30, 2013 in the amount of $36,500.00, noting that this is a $5,000.00 reduction by DFS from previous years’ grant amounts. Mike Baker seconded the motion. Motion carried. 1 Maintenance Monthly Report Maintenance Foreman Chuck Carver reported that the traps set out for emerald ash borers came up empty and the federal report indicates no emerald ash borers have been found west of the Mississippi River as of this past summer. Lilac ash borers, a much less destructive pest have been found in some of the County’s trees/shrubs and have been successfully treated and removed. The lawns have been fertilized and are ready for winter. Mr. Carver indicated that he has engaged in several conference calls with Trane, Inc. to provide assistance with information they required for the Investment Grade Audit. The final presentation by Trane of the IGA results and recommendations is scheduled for October 2^nd at 2:00 p.m. Mr. Carver expressed his distress over the rash of sewer line disruptions caused by jail inmates over the last month. He has discussed ways to prevent this with the jail personnel, but may need further support from the Commissioners if things do not improve. On the bright side, during repairs to the system, several previously covered clean-outs have been located and opened up for future use. Road and Bridge Monthly Report Utility License Agreements—Owl Creek Water District—Roads #2 & #25—Road and Bridge Supervisor Ray Shaffer presented utility license agreement applications from Owl Creek Water District for work on County Roads #2 & 25 for the Commissioners’ approval. All fees have been received and Mr. Shaffer has discussed the project with OCWD and has no objections to the agreements. John Lumley moved to approve the Utility License Agreement between Hot Springs County and Owl Creek Water District for work on County Road #25. Mike Baker seconded the motion. Motion carried. John Lumley moved to approve the Utility License Agreement between Hot Springs County and Owl Creek Water District for work on Road #2. Mike Baker seconded the motion. Motion carried. Pit Report—No activity in the pits this month. The approach for Robbins on Lane 7 has been completed. Pothole patching work is continuing. The remaining cold mix is nearly gone. Monthly Update—Mr. Shaffer reported that the fire numbers and addresses west of town are currently under review. Several issues have come up that need to be addressed, so a work session has been scheduled for October 16^th. Regarding previous discussions about the use of clay fines to improve the plasticity index of the gravel roads within the county, Mr. Shaffer indicated that he is looking into a couple of different sources for the clay and should have some lab reports back within the month on those soils. There have been some issues with the County’s water permit with water being used for other purposes and from different drainages, so the permit has been revised and approved by the State Board of Control to allow the current usages. Mr. Shaffer intends to apply for further permits to allow the use of all the drainages in the county and eliminate long hauls for water used on county road projects. The auction held last week including obsolete and extraneous county equipment and material provided around $3400.00 to the county general fund. Several cattle guards on Cowboy Mine Road and Kirby Creek Road have been repaired and reset. In the future, cattle guards will be installed with concrete sills, as the bridge timbers formerly used are no longer available and the treated timbers currently being used are not holding up as well as might be expected. Cattle Guard Removal—Lane 12—Mr. Shaffer reported that he has had several calls regarding livestock loose on the roads and highways since the cattle guard on Lane 12 has been removed. He feels that this is not a Road & Bridge problem, but rather should be taken up with the brand inspector. Commissioner Baker reported that he has spoken with the brand inspector and received a recommendation for cattle guards to be installed at the intersections of Lane 12 and Highway 20 South and Rimrock Drive and Highway 20 South. Mr. Baker has talked to WYDOT about this and they have put these two cattle guards on their schedule for installation, but warned that it would take 1-1 ½ years for this to happen. Commissioner Basse has expressed the opinion that there should be a public hearing before new cattle guards are installed. Citizen Phyllis Crandall reported on the difficulties she is having with the loose animals and stated that she would like to see the cattle guards installed. Mr. Shaffer reiterated that cattle guards are a major maintenance headache for his department and that he feels this is a fencing issue that should be dealt with by the livestock owner. County Attorney Jerry Williams recommended that the brand inspector be called every time the cows are out and requested to identify the cattle and take responsibility for notifying the owner. Emergency Management Monthly Report Emergency Management Coordinator Bill Gordon reported that the quote for the E911 software update previously approved by the Commissioners did not include travel costs for installation of the software, which potentially adds up to $3,240.00 to the total cost. After some discussion, John Lumley moved to 2 approve travel costs not to exceed $3,240.00. Mike Baker seconded the motion. Discussion: County Attorney Williams felt that the quote as presented did not limit the travel costs to $3,240.00, and asked that an amended quote be obtained limiting the travel costs to an amount not to exceed $3,240.00. Commissioner Lumley withdrew his motion, second concurred with the withdrawal and the item was tabled until Mr. Gordon returned to the meeting with an amended bid limiting the travel costs to no more than $3,240.00. John Lumley then moved to approve the amended contract with Amcon for the E911 software update in the amount of $22,000.00 with additional travel costs not to exceed $3,240.00 for a total contract cost not to exceed $25,240.00. Mike Baker seconded the motion. Motion carried. Trudi Ost has been recognized as the 2012 Dispatcher of the Year by the Wyoming Peace Officers Association, due in large part to her outstanding handling of the incident involving the tragic wreck between Meeteetse and Thermopolis this past June. The Commissioners congratulated Ms. Ost on her achievement and presented her with a certificate of excellence in recognition of her WPOA award. Planner Monthly Report In light of the planner’s absence due to an injury, the Planner’s monthly report and the County Road 19 discussion were postponed to the October 16^th Commissioners meeting. Tax Rebates / Supplemental Assessor Shelley Deromedi presented the following rebate for the Commissioners’ approval: Rebate #8-12– Wilson Trust– Parcel #4875 - 2012 taxes on 8.007 acres of land in Section 14, T42N-R95W. Wilson Trust land was described on deed as three tracts on the deed so they were assessed as individual parcels, but owner requests that parcels #4874 and #4875 be combined. Parcel 4875 will be deleted and all land (15.987 acres) will be assessed on parcel #4874. Taxes in the amount of $413.27 need to be rebated. John Lumley moved to approve rebate #8-12 to the Wilson Trust for 2012 taxes in the amount of $413.27. Mike Baker seconded the motion. Motion carried. Ms. Deromedi reported the following Supplementals processed through Treasurer’s Office: WILSON TRUST—Parcel #4874—This parcel was combined with #4875 making the total acreage 15.897, resulting in increase in value of 1721 and increase in taxes of $122.50. Total 2012 taxes on this parcel, including this supplemental, are $535.27. Dell Financial Services LP—Parcel #4325—Personal Property—Client Correction on personal property listing, resulting in additional assessment of 159 and taxes in the amount of $10.84. Airport Update GDA Phase I Project Contracts—Clerk Odde reported that the contract documents have been sent out for the Independent Fee Estimate and have not yet been returned. Contracts / Notice to Proceed—Phase I, Bid Schedules 1 & 2—GDA representative Dustin Spomer requested authorization of the Chairman’s signature on the Phase I contract documents and the Notice to Proceed when the contract documents have been completed and returned by High Country Construction. John Lumley moved to authorize the Chairman’s signature on the Phase I, Bid Schedules 1 & 2 contract documents and the Notice to Proceed upon return of the contract documents from High Country Construction. Mike Baker seconded the motion. Discussion: the contract documents and the Notice to Proceed will be reviewed for accuracy and completeness by GDA and the County Attorney prior to signature by the Chairman. Motion carried. Relocation Update—Mr. Spomer reported that he is working closely with the Disinterested Third Party negotiator and feels that things are progressing in a timelier manner now. FAA Request for Reimbursement #10—AIP #02—Clerk Odde presented FAA Request for Reimbursement #10 for the Commissioners’ approval. John Lumley moved to approve FAA Project 3-56-0043-02 RFR #10 in the amount of $38,198.00. Mike Baker seconded the motion. Motion carried. WYDOT—Aeronautics Division Request for Reimbursement #10—AIP #02—Clerk Odde presented WYDOT—Aeronautics Division Request for Reimbursement #10 for the Commissioners’ approval. John Lumley moved to approve WYDOT-Aeronautics Division Project THP-11A-2807/FAA #3-56-0043-02 RFR #10 in the amount of $1,206.00. Mike Baker seconded the motion. Motion carried. DEQ Large Construction Activities Storm Water Discharge Permit (LCASWDP) Transfer—Dusty Spomer requested the Commissioners’ signature on the Notice of Transfer to transfer the LCASWD Permit to High Country Construction for their use in Phase I of the airport construction project. John Lumley moved to 3 authorize the Chairman’s signature on the Notice of Transfer to High Country Construction for the LCASWD Permit. Mike Baker seconded the motion. Motion carried. Final Airport Supplemental EA and FAA-Signed FONSI—Copies of these documents were distributed to the Commissioners for their files. Project Update—Mr. Spomer presented a new version of the airport location sign for the Commissioners’ review. Suggestions included simplifying the design and focusing more in the direction of general aviation. GDA is still working with High Plains Power on various aspects of providing power to the site for different phases of the project. Phase II 95% plans should be finished next week and will be out for bid by the end of October. Investment Grade Audit Report—WYECIP Project Trane representatives Kim Ketchum, Eric Koehler and Mike Mendenhall presented the final report and recommendations from the recently-completed Investment Grade Audit. WYECIP representative John Canfield was also present to review the State’s role in the WYECIP process. The total estimated cost of the suggested energy project was $964,000.00, with an estimated payback of 23 years. The Commissioners will hold a work session to review the project recommendations and costs in depth and will contact Trane when they are ready to proceed with the WYECIP project. Youth Alternatives Monthly Report Director Alan Rossler reported he currently has 11 participants in the diversion program and one person on supervised probation in his program. Mr. Rossler presented the final quarterly draw down request for the 2009 Sub-Grant. John P. Lumley moved to approve the Drawdown Request for the VOA/OJJDP “Non-Participating State” Grant CFDA #16.540 in the amount of $4,162.99 for the time period of 07/01/12 – 09/30/12. Mike Baker seconded the motion. Motion carried. Mr. Rossler reported that there is talk of some upcoming legislative changes that will allow some flexibility in spending of state-sponsored juvenile justice funding, which may allow Hot Springs County to use some of those funds in the future. Lane 3 Update Engineering Associates representative Heath Overfield reported the curb and gutter on the south side is being poured today. The north side should be done by the end of the week. Ryan Brothers has submitted a request for a rollover curb and a change in the road profile along their frontage. The net cost of the changes was roughly $4,500.00. Shopko requested an extended curb cut to accommodate their new pharmacy drive-up window. This has been incorporated as the curb and gutter has not yet been poured. John Zupan has requested changes to the grade profile to alleviate the grade difference between the back entrance to his business and the new road. He will store some of his property on County-owned land temporarily to allow access for this grading. Mr. Zupan was in attendance at the meeting and stated that, in consideration for what he perceives to be the loss of use of his property, he would like the Commissioners to give him a piece of land adjacent to his property or sell it to him at an “extremely reasonable price”. The Commissioners took this request under advisement. No decision was made at this time. In response to the Commissioners’ questions regarding the possibility of substantial completion bythe contract date of October 15^th, Mr. Overfield indicated that it was likely the contractor would need an extension to complete the work. Other Business Lane 3 Improvement Project SLIB Grant Draft Request #24—Clerk Odde presented SLIB Grant Draft Request #24 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #24 for SLIB Grant #MRG-11008HS in the amount of $11,375.44. Mike Baker seconded the motion. Motion carried. Lane 3 Improvement Project IRP Grant Draft Request #24—Clerk Odde presented the IRP Grant Draft Request #24 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #24 to WYDOT for the Lane 3, Phase 1 & 2, IRP#CN15020 in the amount of $8,692.08. Mike Baker seconded the motion. Motion carried. Owl Creek Water Project CDBG Grant Draft Request # 11—Clerk Odde presented Grant Draft Request #11 for the Owl Creek Water project. John Lumley moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #11 for the Owl Creek Water District project in the amount of $3,414.00. Mike Baker seconded the motion. Motion carried. 4 LGLP Board Nominations—Neither Commissioner present had any further nominations for the board openings. This matter was tabled to the October 16^th meeting for Commissioner Basse’s input. WYDOT Aeronautics Agreement for Weather/Navigational Equipment Upgrade—Clerk Odde presented the agreement for the NavAid upgrade for the Commissioners’ approval. The County Attorney has reviewed and approved the agreement. John Lumley moved to approve the Cooperative Agreement between WYDOT and Hot Springs County for the Group Navigational and Weather Equipment Program. Mike Baker seconded the motion. Motion carried. Correspondence Library Board Minutes—August & September, 2012 Ruth Clare Johnson—Thank You Converse County Clerk—Flag Thank You Fair Board Minutes—August, 2012 Bureau of Reclamation—EA and FONSI for Water Contract Renewal—Herrin Ranch, Inc. HSC Senior Citizens Center Board Minutes—July & August, 2012 Big Horn Basin Nature & Discovery Center—Charette Schedule Livestock Predatory Animal Fund Report, 2012 LGLP—Notice of Improperly Filed Claim SKE Law Firm—Disposition of Fox Case GDA—Relocation Notice to Vacate - Holden WYDOT Aeronautics—Award Concurrence—New Airport Construction, Phase I, Bid Schedules 1 & 2 Adjournment There being no further business to come before the Board at this time, Vice-Chairman Baker declared the meeting adjourned at 4:30 p.m.
		Attest:
_______________________________ Michael Baker, Vice-Chairman		_______________________________ Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETING
October 2, 2012

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

October 2, 2012

The Hot Springs County Board of Commissioners met in regular session on Tuesday, October 2, 2012 at 9:00 a.m. in the Commissioners Room at the Government Annex.

Present were Commissioners John Lumley and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry Williams and Administrative Assistant to the Commissioners Penny Herdt. Commissioner Brad Basse was absent as he was out of town on business. Vice-Chairman Mike Baker led those present in the Pledge of Allegiance. Vice-Chairman Baker suspended Robert’s Rules of Order so that business might be conducted in Chairman Basse’s absence.

Approval of Agenda

John Lumley made a motion to approve the agenda with the following changes:

MOVE:Correspondence

13. DEQ-Large Construction Activities Storm Water Discharge Permit
14. Barnard Dunkelberg & Company—Final Airport Supplemental EA Report / FAA Signed FONSI

TO:Airport Update

6. f. DEQ—Large Construction Activities Storm Water Discharge Permit
g. Barnard Dunkelberg & Company—Final Airport Supplemental EA Report / FAA Signed FONSI

Mike Baker seconded the motion. Motion carried.

Approval of Minutes

John Lumley made a motion to approve the minutes of the regular meeting on September 4 and the Special meeting on September 25, 2012 as presented. Mike Baker seconded. Motion carried.

Approve Bills

The following bills were submitted for approval: (see attached). Payroll for September, 2012 - $160,922.85.

PHRC Contract

Public Health Nurse Marie McDougall presented the PHRC contract for the Commissioners’ approval. This contract provides funding to develop emergency preparedness and response capability in the County through implementation of the CDCP Public Health Preparedness Capabilities. John Lumley moved to approve the PHRC Contract between the Wyoming Department of Health and HSC Public Health Nursing Services for the time period of October 1, 2012 through June 30, 2013 in the amount of $34,245.00. Mike Baker seconded the motion. Motion carried.

Public Health Officer Contract

Ms. McDougall presented the Public Health Officer Contract for the Commissioners’ approval. This contract provides supplemental funding for services to the county and the public health department for community and emergency preparedness services. John Lumley moved to approve the contract between the Wyoming Department of Health and Hot Springs County and the Hot Springs County Public Health Officer for the time period of September 1, 2012 through June 30, 2013 in the amount of $10,000. Mike Baker seconded the motion. Motion carried.

TANF Grant Contract

Ms. McDougall presented the TANF Contract for the Commissioners’ approval. This contract provides funding to operate the Temporary Assistance For Needy Families program. John Lumley moved to approve the TANF Grant between the Wyoming Department of Family Services and the Hot Springs County Commissioners for the time period October 1, 2012 through September 30, 2013 in the amount of $36,500.00, noting that this is a $5,000.00 reduction by DFS from previous years’ grant amounts. Mike Baker seconded the motion. Motion carried.

Maintenance Monthly Report

Maintenance Foreman Chuck Carver reported that the traps set out for emerald ash borers came up empty and the federal report indicates no emerald ash borers have been found west of the Mississippi River as of this past summer. Lilac ash borers, a much less destructive pest have been found in some of the County’s trees/shrubs and have been successfully treated and removed. The lawns have been fertilized and are ready for winter. Mr. Carver indicated that he has engaged in several conference calls with Trane, Inc. to provide assistance with information they required for the Investment Grade Audit. The final presentation by Trane of the IGA results and recommendations is scheduled for October 2^nd at 2:00 p.m. Mr. Carver expressed his distress over the rash of sewer line disruptions caused by jail inmates over the last month. He has discussed ways to prevent this with the jail personnel, but may need further support from the Commissioners if things do not improve. On the bright side, during repairs to the system, several previously covered clean-outs have been located and opened up for future use.

Road and Bridge Monthly Report

Utility License Agreements—Owl Creek Water District—Roads #2 & #25—Road and Bridge Supervisor Ray Shaffer presented utility license agreement applications from Owl Creek Water District for work on County Roads #2 & 25 for the Commissioners’ approval. All fees have been received and Mr. Shaffer has discussed the project with OCWD and has no objections to the agreements. John Lumley moved to approve the Utility License Agreement between Hot Springs County and Owl Creek Water District for work on County Road #25. Mike Baker seconded the motion. Motion carried. John Lumley moved to approve the Utility License Agreement between Hot Springs County and Owl Creek Water District for work on Road #2. Mike Baker seconded the motion. Motion carried.
Pit Report—No activity in the pits this month. The approach for Robbins on Lane 7 has been completed. Pothole patching work is continuing. The remaining cold mix is nearly gone.
Monthly Update—Mr. Shaffer reported that the fire numbers and addresses west of town are currently under review. Several issues have come up that need to be addressed, so a work session has been scheduled for October 16^th. Regarding previous discussions about the use of clay fines to improve the plasticity index of the gravel roads within the county, Mr. Shaffer indicated that he is looking into a couple of different sources for the clay and should have some lab reports back within the month on those soils. There have been some issues with the County’s water permit with water being used for other purposes and from different drainages, so the permit has been revised and approved by the State Board of Control to allow the current usages. Mr. Shaffer intends to apply for further permits to allow the use of all the drainages in the county and eliminate long hauls for water used on county road projects. The auction held last week including obsolete and extraneous county equipment and material provided around $3400.00 to the county general fund. Several cattle guards on Cowboy Mine Road and Kirby Creek Road have been repaired and reset. In the future, cattle guards will be installed with concrete sills, as the bridge timbers formerly used are no longer available and the treated timbers currently being used are not holding up as well as might be expected.
Cattle Guard Removal—Lane 12—Mr. Shaffer reported that he has had several calls regarding livestock loose on the roads and highways since the cattle guard on Lane 12 has been removed. He feels that this is not a Road & Bridge problem, but rather should be taken up with the brand inspector. Commissioner Baker reported that he has spoken with the brand inspector and received a recommendation for cattle guards to be installed at the intersections of Lane 12 and Highway 20 South and Rimrock Drive and Highway 20 South. Mr. Baker has talked to WYDOT about this and they have put these two cattle guards on their schedule for installation, but warned that it would take 1-1 ½ years for this to happen. Commissioner Basse has expressed the opinion that there should be a public hearing before new cattle guards are installed. Citizen Phyllis Crandall reported on the difficulties she is having with the loose animals and stated that she would like to see the cattle guards installed. Mr. Shaffer reiterated that cattle guards are a major maintenance headache for his department and that he feels this is a fencing issue that should be dealt with by the livestock owner. County Attorney Jerry Williams recommended that the brand inspector be called every time the cows are out and requested to identify the cattle and take responsibility for notifying the owner.

Emergency Management Monthly Report

Emergency Management Coordinator Bill Gordon reported that the quote for the E911 software update previously approved by the Commissioners did not include travel costs for installation of the software, which potentially adds up to $3,240.00 to the total cost. After some discussion, John Lumley moved to

approve travel costs not to exceed $3,240.00. Mike Baker seconded the motion. Discussion: County Attorney Williams felt that the quote as presented did not limit the travel costs to $3,240.00, and asked that an amended quote be obtained limiting the travel costs to an amount not to exceed $3,240.00. Commissioner Lumley withdrew his motion, second concurred with the withdrawal and the item was tabled until Mr. Gordon returned to the meeting with an amended bid limiting the travel costs to no more than $3,240.00. John Lumley then moved to approve the amended contract with Amcon for the E911 software update in the amount of $22,000.00 with additional travel costs not to exceed $3,240.00 for a total contract cost not to exceed $25,240.00. Mike Baker seconded the motion. Motion carried.
Trudi Ost has been recognized as the 2012 Dispatcher of the Year by the Wyoming Peace Officers Association, due in large part to her outstanding handling of the incident involving the tragic wreck between Meeteetse and Thermopolis this past June. The Commissioners congratulated Ms. Ost on her achievement and presented her with a certificate of excellence in recognition of her WPOA award.

Planner Monthly Report

In light of the planner’s absence due to an injury, the Planner’s monthly report and the County Road 19 discussion were postponed to the October 16^th Commissioners meeting.

Tax Rebates / Supplemental

Assessor Shelley Deromedi presented the following rebate for the Commissioners’ approval:

Rebate #8-12– Wilson Trust– Parcel #4875 - 2012 taxes on 8.007 acres of land in Section 14, T42N-R95W. Wilson Trust land was described on deed as three tracts on the deed so they were assessed as individual parcels, but owner requests that parcels #4874 and #4875 be combined.
Parcel 4875 will be deleted and all land (15.987 acres) will be assessed on parcel #4874. Taxes in the amount of $413.27 need to be rebated.

John Lumley moved to approve rebate #8-12 to the Wilson Trust for 2012 taxes in the amount of $413.27. Mike Baker seconded the motion. Motion carried.
Ms. Deromedi reported the following Supplementals processed through Treasurer’s Office:

WILSON TRUST—Parcel #4874—This parcel was combined with #4875 making the total acreage 15.897, resulting in increase in value of 1721 and increase in taxes of $122.50. Total 2012 taxes on this parcel, including this supplemental, are $535.27.
Dell Financial Services LP—Parcel #4325—Personal Property—Client Correction on personal property listing, resulting in additional assessment of 159 and taxes in the amount of $10.84.

Airport Update

GDA Phase I Project Contracts—Clerk Odde reported that the contract documents have been sent out for the Independent Fee Estimate and have not yet been returned.
Contracts / Notice to Proceed—Phase I, Bid Schedules 1 & 2—GDA representative Dustin Spomer requested authorization of the Chairman’s signature on the Phase I contract documents and the Notice to Proceed when the contract documents have been completed and returned by High Country Construction.
John Lumley moved to authorize the Chairman’s signature on the Phase I, Bid Schedules 1 & 2 contract documents and the Notice to Proceed upon return of the contract documents from High Country Construction. Mike Baker seconded the motion. Discussion: the contract documents and the Notice to Proceed will be reviewed for accuracy and completeness by GDA and the County Attorney prior to signature by the Chairman. Motion carried.
Relocation Update—Mr. Spomer reported that he is working closely with the Disinterested Third Party negotiator and feels that things are progressing in a timelier manner now.
FAA Request for Reimbursement #10—AIP #02—Clerk Odde presented FAA Request for Reimbursement #10 for the Commissioners’ approval. John Lumley moved to approve FAA Project 3-56-0043-02 RFR #10 in the amount of $38,198.00. Mike Baker seconded the motion. Motion carried.
WYDOT—Aeronautics Division Request for Reimbursement #10—AIP #02—Clerk Odde presented WYDOT—Aeronautics Division Request for Reimbursement #10 for the Commissioners’ approval. John Lumley moved to approve WYDOT-Aeronautics Division Project THP-11A-2807/FAA #3-56-0043-02 RFR #10 in the amount of $1,206.00. Mike Baker seconded the motion. Motion carried.
DEQ Large Construction Activities Storm Water Discharge Permit (LCASWDP) Transfer—Dusty Spomer requested the Commissioners’ signature on the Notice of Transfer to transfer the LCASWD Permit to High Country Construction for their use in Phase I of the airport construction project. John Lumley moved to

authorize the Chairman’s signature on the Notice of Transfer to High Country Construction for the LCASWD Permit. Mike Baker seconded the motion. Motion carried.
Final Airport Supplemental EA and FAA-Signed FONSI—Copies of these documents were distributed to the Commissioners for their files.
Project Update—Mr. Spomer presented a new version of the airport location sign for the Commissioners’ review. Suggestions included simplifying the design and focusing more in the direction of general aviation. GDA is still working with High Plains Power on various aspects of providing power to the site for different phases of the project. Phase II 95% plans should be finished next week and will be out for bid by the end of October.

Investment Grade Audit Report—WYECIP Project

Trane representatives Kim Ketchum, Eric Koehler and Mike Mendenhall presented the final report and recommendations from the recently-completed Investment Grade Audit. WYECIP representative John Canfield was also present to review the State’s role in the WYECIP process. The total estimated cost of the suggested energy project was $964,000.00, with an estimated payback of 23 years. The Commissioners will hold a work session to review the project recommendations and costs in depth and will contact Trane when they are ready to proceed with the WYECIP project.

Youth Alternatives Monthly Report

Director Alan Rossler reported he currently has 11 participants in the diversion program and one person on supervised probation in his program. Mr. Rossler presented the final quarterly draw down request for the 2009 Sub-Grant. John P. Lumley moved to approve the Drawdown Request for the VOA/OJJDP “Non-Participating State” Grant CFDA #16.540 in the amount of $4,162.99 for the time period of 07/01/12 – 09/30/12. Mike Baker seconded the motion. Motion carried.
Mr. Rossler reported that there is talk of some upcoming legislative changes that will allow some flexibility in spending of state-sponsored juvenile justice funding, which may allow Hot Springs County to use some of those funds in the future.

Lane 3 Update

Engineering Associates representative Heath Overfield reported the curb and gutter on the south side is being poured today. The north side should be done by the end of the week. Ryan Brothers has submitted a request for a rollover curb and a change in the road profile along their frontage. The net cost of the changes was roughly $4,500.00. Shopko requested an extended curb cut to accommodate their new pharmacy drive-up window. This has been incorporated as the curb and gutter has not yet been poured. John Zupan has requested changes to the grade profile to alleviate the grade difference between the back entrance to his business and the new road. He will store some of his property on County-owned land temporarily to allow access for this grading. Mr. Zupan was in attendance at the meeting and stated that, in consideration for what he perceives to be the loss of use of his property, he would like the Commissioners to give him a piece of land adjacent to his property or sell it to him at an “extremely reasonable price”. The Commissioners took this request under advisement. No decision was made at this time. In response to the Commissioners’ questions regarding the possibility of substantial completion bythe contract date of October 15^th, Mr. Overfield indicated that it was likely the contractor would need an extension to complete the work.

Other Business

Lane 3 Improvement Project SLIB Grant Draft Request #24—Clerk Odde presented SLIB Grant Draft Request #24 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #24 for SLIB Grant #MRG-11008HS in the amount of $11,375.44. Mike Baker seconded the motion. Motion carried.
Lane 3 Improvement Project IRP Grant Draft Request #24—Clerk Odde presented the IRP Grant Draft Request #24 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #24 to WYDOT for the Lane 3, Phase 1 & 2, IRP#CN15020 in the amount of $8,692.08. Mike Baker seconded the motion. Motion carried.
Owl Creek Water Project CDBG Grant Draft Request # 11—Clerk Odde presented Grant Draft Request #11 for the Owl Creek Water project. John Lumley moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #11 for the Owl Creek Water District project in the amount of $3,414.00. Mike Baker seconded the motion. Motion carried.

LGLP Board Nominations—Neither Commissioner present had any further nominations for the board openings. This matter was tabled to the October 16^th meeting for Commissioner Basse’s input.
WYDOT Aeronautics Agreement for Weather/Navigational Equipment Upgrade—Clerk Odde presented the agreement for the NavAid upgrade for the Commissioners’ approval. The County Attorney has reviewed and approved the agreement. John Lumley moved to approve the Cooperative Agreement between WYDOT and Hot Springs County for the Group Navigational and Weather Equipment Program. Mike Baker seconded the motion. Motion carried.

Correspondence

Library Board Minutes—August & September, 2012
Ruth Clare Johnson—Thank You
Converse County Clerk—Flag Thank You
Fair Board Minutes—August, 2012
Bureau of Reclamation—EA and FONSI for Water Contract Renewal—Herrin Ranch, Inc.
HSC Senior Citizens Center Board Minutes—July & August, 2012
Big Horn Basin Nature & Discovery Center—Charette Schedule
Livestock Predatory Animal Fund Report, 2012
LGLP—Notice of Improperly Filed Claim
SKE Law Firm—Disposition of Fox Case
GDA—Relocation Notice to Vacate - Holden
WYDOT Aeronautics—Award Concurrence—New Airport Construction, Phase I, Bid Schedules 1 & 2

Adjournment

There being no further business to come before the Board at this time, Vice-Chairman Baker declared the meeting adjourned at 4:30 p.m.

Attest:

_______________________________
Michael Baker, Vice-Chairman

_______________________________
Hans Odde, Clerk to the Board

MATTHEW BENDER & CO.,INC. 146.04 / THERMOPOLIS - HOT SPRINGS 5,000.00 KONE INC. 369.15 / IRIS L. CAVALLI 211.50 / LOLA B. CORDINGLY 202.00 VIOLA N. RYAN 211.50 / NELLIE CORLEY 222.42 / CAROL J. DOCKERY 236.90 NORTHERN WYOMING DAILY NEWS 112.00 NORTHWEST MANUFACTURING & DIST.,INC 1,290.78 / S & H GLASS, INC. 1,670.00 DEPARTMENT OF HEALTH 390.00 / BRUCO, INC. 414.32 / D & D MACHINE, INC. 160.43 RAMS HEAD FINANCIAL SERVICES 220.00 / OVERHEAD DOOR CO OF RIVERTON- 277.50 MPH INDUSTRIES INC 252.72 / FRED PRYOR SEMINARS 198.00 AFLAC (ACCOUNT #HW652) 798.65 / STATE OF WYOMING - A&I 35.13 ALEXA A. HANSON 211.50 / ALLEGIANCE BENEFIT PLAN MANGT, INC. 53,409.49 AMELIA A. DEROMEDI 28.50 / ANDREW W. STONE 30.00 / ANITA WEISBECK 53.28 ANNE M. IVIE 30.00 / H.O.P.E. AGENCY 5,000.00 ATLAS OFFICE PRODUCTS, INC. 561.77 / BRESNAN COMMUNICATIONS 55.20 BARTON G. JONES 30.00 / BARBARA A. MOELLER 211.50 / BARTON STAM 203.69 BASIL G. SORENSEN 30.00 / BOB BARKER COMPANY, INC. 205.77 / BIG HORN WATER 90.50 BETTY JEAN MARTINEZ 280.34 / BLAIR'S SUPER MARKET 526.18 BROKERS NATIONAL LIFE 509.90 / BRUCE N. "BO" BOWMAN 15.54 CAROL M. SLAGLE 219.78 / CAROL A. WIDMAN 202.00 / CENTURYLINK 11,839.00 CHARLES R. CURLEY 197.25 / CHARLOTTE M. MCDOUGALL 30.00 CHRISTINE M. O'BYRNE 30.00 / THERMOPOLIS HARDWARE 410.61 COLONIAL SUPPLEMENTAL INS. 148.60 / VERIZON WIRELESS 57.02

VERIZON WIRELESS 48.73 / VERIZON WIRELESS 57.80 / VERIZON WIRELESS 267.58 VERIZON WIRELESS 51.00 / CONSTANCE TAYLOR 33.33 / COUNTY TITLE AGENCY 2,856.80 CINDY MAGELKY 199.80 / KOERWITZ, MICHEL, 1,900.00 CREATIVE PRODUCT SOURCING, INC. 922.50 / CROWLEY AIR SERVICE, LLC 4,739.14 DAVE'S ASPHALT 142,812.90 / DAVID E CATHEY 30.00 DAVE'S ASPHALT RETENTION 15,868.10 / DAVID E. WEBER 30.00 DEBRA A. GERHARTER 18.83 / DONNA M. LOSSNER 202.00 / DORIS ANN READY 57.00 ELLEN M. GALYAN 197.25 / ELIZABETH K. LANCE 30.00 ENGINEERING ASSOCIATES 10,864.60 / SHELL FLEET PLUS PROCESSING CENTER 44.60 FLEETPRIDE 127.69 / PINNACLE BANK OF THERMOPOLIS 39,102.59 FOOD SERVICES OF AMERICA 1,302.76 / FORREST E. COLEMAN-WEISZ 30.00 FRANK L. LUTZ 35.55 / GARY Z. LOUGHLIN 30.00 / GDA ENGINEERS 59,311.76 GENEVA J. BAIRD 211.50 / GEORGE R. FISHBAUGH 35.55 / GLOCK, INC. 195.00 GOTTSCHE THERAPY REHAB WELLNESS 340.00 / GREG D. NELSON 30.00 MOUNTAIN WEST BUSINESS SOLUTIONS 36.27 / MOUNTAIN WEST BUSINESS SOLUTIONS 26.63 HONNEN EQUIPMENT CO. WYO 70.27 / HOT SPRINGS COUNTY TREASURER 358.09 HOT SPRINGS COUNTY HEALTH INS ACCT 59,070.61 HOT SPRINGS CO. SCHOOL DIST #1 7,229.46 / IDEAL MFG., INC. 374.89 INDEPENDENT RECORD 4,035.75 / INDOFF INC. 820.69 / INTERSTATE ALL BATTERY 74.98 INTERSTATE BATTERIES OF BILLINGS 38.40 / JADECO, INC. 4.74 JAMES M. BYRD 159.99 / JAMES D. KIRSCH 150.00 / JANALYN A. SHARP 150.00 JASON G. LEAR 36.66 / JENNIFER CHENEY 984.58 / JERRY D. WILLIAMS 306.73 JESSICA K. BENEFIEL 150.00 / JILL JACOBSON 425.00 / JIM JOINER 30.00 JOHN P. LUMLEY 847.36 / JOHN P SHAFER 30.00 / JOYCE A. KELLEY 202.00 JUDY M. CRAMER 208.91 / JUDITH L. SIEBRECHT 35.55 / JUNE E. GARRO 150.00 KAREN SLOCUM 114.19 / KIMBERLY S. WEAVER 32.22 / MARY KING 211.50 KNAPP SUPPLY & EQUIPMENT CO. 425.55 / KRISTINA D. MCNEFF 18.15 KRISJANSONS & MILES, P.C. 52.42 / KRISTI K. THRONBURG 150.00 KURTIS D. HAUN 41.10 / LARRY R. SIPE, JR. 202.00 / LLOYD S. LITTLESHIELD 34.44 LOMCO,INC. 22,519.88 / MARILYN K. MATTHEWS 150.00 / MARCIA E. BEAN 131.37 MARLENE T. CHRISTOFFERSON 28.50 / MARY C. RICHERT 153.33 / MARY K. RYAN 30.00 MARY L. SCHEIBLE 1,878.70 / MARGARET A. STEVENS 30.00 / MARTIN F TURNER 30.00 MATTHEW C. IVIE 30.00 / MARIE MCDOUGALL 96.58 / MEAD & HUNT, INC. 29,689.72 MEADOW GOLD BILLINGS 413.94 / HOT SPRINGS COUNSELING SERV. 500.00 MESSENGER & OVERFIELD 1,932.25 / MICHAEL F. KELLEY 202.00 NANETTE R. SOVEY 150.00 / NANCY LEIGH READY 33.33 / NIELSEN OIL CO., INC. 53.15 ONE STOP REPAIR & 60.69 / O'REILLY AUTO PARTS 199.43 O'REILLY AUTO PARTS 215.00 / THE OFFICE SHOP, INC 221.58 OWL LUMBER INC. 340.42 / OWL CREEK WATER DISTRICT 6,023.00 ROCKY MOUNTAIN POWER 4,878.87 / PAMIDA 75.46 / PATRICK H. SCHMIDT 30.00 PERFORMANCE AUTO & GLASS 34.99 / PERFORMANCE AUTO & GLASS 291.85 PERFORMANCE AUTO & GLASS 297.98 / PIZZA HUT 53.25 PINNACLE BANK OF THERMOPOLIS 690.00 / PINNACLE BANK OF THERMOPOLIS 2,090.00 POSTMASTER 924.00 / PRINT ZONE 119.90 / PUBLIC SAFETY CENTER,INC. 875.00 PYROTECHS 140.00 / CENTURY LINK 651.86 / CENTURY LINK 5.10 / RANAE BALDES 87.69 REBECCA J. MOORE 166.65 / REESE & RAY IGA 54.73 / RE-NEW-CO SUPPLY 91.36 REX J. CLOTHIER 30.00 / RICHARD H. GROH II 155.55 / RHONDA L NELSON 150.00 GORRELL & HOPKINSON, P.C. 120.00 / RIVERTON TIRE & OIL CO., INC. 595.95 ROAD-RUNNER TWO, LLC 64.85 / ROBERT L. KELLY 30.00 RT COMMUNICATIONS, INC. 2,026.91 / RYAN G. SHAFFER 34.44 SANDRA E. LUTHER 33.33 / SANOFI PASTEUR, INC. 5,627.77 / SARAH S. GREEN 30.00 SETH D. SIMONS 37.77 / SHAE L. STARKEY 37.77 / SHIRLEY A. LOVE-TOWERS 197.25 SHOSHONE OFFICE SUPPLY 984.19 / SPECIALTY MARINE & RV REPAIR INC. 235.00 THE STANDARD INS. CO. 1,403.76 / STEHLIN PLUMBING & CONTRACTING 897.00 STATE OF WYOMING GURDIAN AD LITEM 3,237.28 / SYBIL M. HANNAH 197.25 TEAM LABORATORY CHEMICAL CORP. 351.59 / TEEPEE POOLS 330.00 TERRI M. WILLIAMS 30.00 / TERRY N. TENBOER 150.00 / THERMOPOLIS HARDWARE 235.99 TOWN OF THERMOPOLIS 1,541.05 / TRAVELING COMPUTERS, INC. 8,589.96 WYOMING DEPT OF TRANSPORTATION 6,570.00 / TUDY V. WEAVER 150.00 NORCO, INC. 31.30 / VERIZON WIRELESS 94.55 / VICKI M. NICHOLS 29.12

VISA - CARD ONE 2,005.98 / VISA - CARD TWO 19.99 / VISA - CARD THREE 288.75 VISA - CARD FOUR 317.84 / VISA (CARD EIGHT) 119.86 / VISA 73.95 / VISA 12.11 WCS TELECOM 36.85 / WESTERN EMULSIONS, INC. 183,226.96 WEST PAYMENT CENTER 121.10 / WILLIAM C MATHEWS 30.00 WYOMING DEPT. OF WORKFORCE SERVICES 2,548.67 / WYOMING.COM 20.00 WYOMING DIVISION OF 128.00 / ORCHARD TRUST COMPANY 4,879.26 / WYOMING GAS 474.02 WYONET INC. 113.95 / WYO RETIREMENT SYSTEM 22,677.26 036-NCPERS GROUP LIFE INS. 272.00 / WYSSMANN PSYCHOLOGICAL & COUNSELING 350.00 WYOMING DIVISION OF VICTIM SERVICES 133.00

MINUTES OF COUNTY COMMISSIONERS MEETINGOctober 2, 2012

MINUTES OF COUNTY COMMISSIONERS MEETING
October 2, 2012