MINUTES OF COUNTY COMMISSIONERS MEETING August 21, 2012

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		August 21, 2012
The Hot Springs Board of County Commissioners met in regular session on Tuesday, August 21, 2012 at 4:00 p.m. in the Public Meeting Room at the Government Annex. Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. Chairman Basse led those present in the Pledge of Allegiance. Approval of Agenda John Lumley moved to approve the agenda with the following change: ADD:Correspondence4. Reid Odde – Scholarship Thank You Mike Baker seconded the motion. Motion carried. Airport Update Relocation Update – Jeremy Gilb reported that GDA representatives have been in contact with Michelle Colby to discuss her work as the Disinterested Third Party (DTP) for the relocation negotiations. Ms. Colby seems to be well up to speed regarding the requirements and timelines for these negotiations. GDA is still working with the FAA regarding their willingness to reimburse grant requests for the DTP, and hopes to have a firm answer by the September 4^th meeting of the Commissioners. Phase I Timeline – GDA is currently in the final phase of design work for the Phase 1 Project – Access Roads, Perimeter Fence & Demolition of Existing Buildings on County Property. The Notice to Contractors & Schedule will be released August 23^rd, the Pre-Bid meeting will be held September 6^th at 2:00 p.m. at the Annex Building, Bids are due to the County Clerk's office by 9:00 a.m. September 18^th, Bid Opening will be at 9:30 a.m. September 18^th, and it is anticipated there will be a special Commissioner meeting sometime the week of September 25 to award the bid for Phase 1 work. WYDOT Memorandum of Understanding – Road Closed Gate/Turnaround – Mr. Gilb reported that he has just received comments and changes from the WYDOT District 5 engineers for incorporation into the MOU, and so asked to present the MOU in it's final form at the September 4th meeting. This item will be placed on the September 4, 2012 agenda. Mr. Gilb indicated that the Road Closed Gate/Turnaround will likely be in Phase III of the airport project. Ground Control Outlet (GCO) – Clerk Odde reviewed the GCO program provided by WYDOT. This is an unstaffed, remotely controlled, ground/ground communications facility that enables pilots to contact air traffic control centers as well as flight service stations in order to obtain an instrument clearance or close a VFR or IFR flight plan. Pilots can also get an updated weather briefing prior to takeoff. The initial installation costs for the GCO system will be funded by WYDOT, with the County responsible for all future maintenance and service fee costs, which are expected to be minimal. The GCO does require a dedicated phone line, with a monthly fee which the County would be responsible for. There are two options for maintenance: Option 1 is a flat $850.00/year with all maintenance costs borne by WYDOT; Option 2 puts the responsibility for the maintenance on the County, at an estimated average repair cost of $200- $350. Mike Baker moved to authorize the WYDOT Aeronautics Division to install a GCO at the current airport with the understanding that it can be moved to the new airport site when necessary, with Maintenance Option 2 selected, and installation to occur in the first phase of the installation project as outlined by WYDOT. John Lumley seconded the motion. Motion carried. 1 Groundbreaking Ceremony – The groundbreaking ceremony for the new airport site has been scheduled for Thursday, September 13th, at 12:30 p.m. Commissioners' staff and GDA staff will work together to coordinate plans and notifications for the day. Tax Rebate Assessor Shelley Deromedi presented the following tax rebate for the Commissioners' approval: Rebate #4-12 – Uncollectible Personal Property Taxes 2008-2010 – Total Taxes $892.26 Parcel #4232 – Magelky, Anton, dba Bleachers – 2008 Taxes - Business sold and closed and owner moved. No real property and no forwarding address. Was deleted from tax roll for 2009, but 2008 taxes remain unpaid. I ask the commissioners to cancel the taxes for years 2008 in the amount of $103.63. Parcel #4024 – Wease, Glen dba Glen's Auto Repair – 2009 Taxes –Business closed during 2009. Was deleted from tax roll for 2010 but 2009 taxes remain unpaid. Mr. Wease has no real property and left no forwarding address. I ask the commissioners to cancel taxes for 2009 in the amount of $61.30. Parcel #4139 – Prospector Pizza – 2009 and 2010 Taxes – Business was open and closed sporadically during these two years. Was removed from tax roll for 2011. This property owner never owned real property and cannot be reached. I ask the commissioners to cancel the taxes for 2009-2010 in the amount of $82.20 for the two years. Parcel #3999 – Gerber Construction, Inc – 2008 and 2009 taxes – Business closed, personal property sold and owner moved out of state in 2009. Parcel was removed from tax roll for 2010, but 2008 and 2009 taxes remain unpaid. I ask the commissioners to cancel the unpaid taxes in the amount of $163.95 for the two years. Parcel #4663 – Strickland Axell dba Tat Diesel Performance – 2010 taxes. This was a new business for 2010 that we added as an estimate value as no rendition was received. It was deleted from the tax roll for 2011, but 2010 taxes are unpaid. No response from out of state address. I ask the commissioners to cancel taxes for 2010 in the amount of $481.18. Mike Baker moved to approve Tax Rebate #4-12 – Uncollectible Personal Property Taxes as presented in the total amount of $892.26. John Lumley seconded the motion. Motion carried. E-911 Software Update Emergency Management Coordinator Bill Gordon reported that he has not yet received any further information on this and indicated that he will bring this item for discussion at the September 4th Commission meeting. Consider Meeteetse Draw Agreement with Wyo-Ben and the BLM Planner Bo Bowman discussed the draft of the Meeteetse Draw Agreement that he distributed to the Commissioners via email earlier this month. The final document has not yet been issued. The County Attorney has reviewed the draft and finds it acceptable in its present form. Mr. Bowman will bring the Agreement back to the Commissioners for approval when it is finalized. Lodging Tax Renewal Question Clerk Odde presented a request from the Lodging Tax Board to place the 4% Lodging Tax Renewal on the General Election ballot in November. John Lumley moved to approve placement of the 4% Lodging Tax Renewal on the General Election ballot. Mike Baker seconded the motion. Motion carried. Other Business FY2013 4-H Extension Education Contract – Clerk Odde presented the Salary Contribution Agreement between Hot Springs County and the University of Wyoming for fiscal year 2013 for the 4-H Extension Educator for the Commissioners' consideration. John Lumley moved to approve the Salary Contribution Agreement between Hot Springs County and the University of Wyoming for the 4-H Extension Educator position for the time period July 1, 2012 through June 30, 2013 in the amount of $19,356.00 to be paid in quarterly installments of $4,839.00 in 2 October, 2012 and January, March and June 2013. Mike Baker seconded the motion. Motion carried. Allegiance Summary of Benefits & Coverage – Clerk Odde presented the Summary of Benefits & Coverage Services Election for the Commissioners' consideration. The Summary of Benefits & Coverage is a federally-mandated document that must be provided to all County employees covered by the Health Insurance plan. Allegiance has offered to provide the SBC to all covered employees for initial fee of $425.00, and $150.00 per amendment. Brad Johnson, the County's insurance consultant, feels that the County does not have the expertise to produce this document and indicates that the proposed fees are quite reasonable in his opinion. Mike Baker moved to request Allegiance Benefit Plan Management, Inc. to prepare and provide the SBC for the County's insurance plan for an initial fee of $425.00 and $150.00 per amendment. John Lumley seconded the motion. Motion carried. Correspondence Library Board Minutes – July, 2012 Zach Anderson – Scholarship Thank You Environmental Quality Council - Proposed Storage Tank Rules Revision Reid Odde - Scholarship Thank You The Commissioners reviewed the foregoing correspondence. No further action was required. Adjournment There being no further business to come before the Board of County Commissioners at this time, Chairman Basse declared the meeting adjourned at 5:09 p.m.
		Attest:
_______________________________ Brad Basse, Chairman		_______________________________ Hans Odde, Clerk to the Board
3

MINUTES OF COUNTY COMMISSIONERS MEETING
August 21, 2012

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

August 21, 2012

The Hot Springs Board of County Commissioners met in regular session on Tuesday, August 21, 2012 at 4:00 p.m. in the Public Meeting Room at the Government Annex.

Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Basse led those present in the Pledge of Allegiance.

Approval of Agenda

John Lumley moved to approve the agenda with the following change:

ADD:Correspondence4. Reid Odde – Scholarship Thank You

Mike Baker seconded the motion. Motion carried.

Airport Update

Relocation Update – Jeremy Gilb reported that GDA representatives have been in contact with Michelle Colby to discuss her work as the Disinterested Third Party (DTP) for the relocation negotiations. Ms. Colby seems to be well up to speed regarding the requirements and timelines for these negotiations. GDA is still working with the FAA regarding their willingness to reimburse grant requests for the DTP, and hopes to have a firm answer by the September 4^th meeting of the Commissioners.
Phase I Timeline – GDA is currently in the final phase of design work for the Phase 1 Project – Access Roads, Perimeter Fence & Demolition of Existing Buildings on County Property. The Notice to Contractors & Schedule will be released August 23^rd, the Pre-Bid meeting will be held September 6^th at 2:00 p.m. at the Annex Building, Bids are due to the County Clerk's office by 9:00 a.m. September 18^th, Bid Opening will be at 9:30 a.m. September 18^th, and it is anticipated there will be a special Commissioner meeting sometime the week of September 25 to award the bid for Phase 1 work.
WYDOT Memorandum of Understanding – Road Closed Gate/Turnaround – Mr. Gilb reported that he has just received comments and changes from the WYDOT District 5 engineers for incorporation into the MOU, and so asked to present the MOU in it's final form at the September 4th meeting. This item will be placed on the September 4, 2012 agenda. Mr. Gilb indicated that the Road Closed Gate/Turnaround will likely be in Phase III of the airport project.
Ground Control Outlet (GCO) – Clerk Odde reviewed the GCO program provided by WYDOT. This is an unstaffed, remotely controlled, ground/ground communications facility that enables pilots to contact air traffic control centers as well as flight service stations in order to obtain an instrument clearance or close a VFR or IFR flight plan. Pilots can also get an updated weather briefing prior to takeoff. The initial installation costs for the GCO system will be funded by WYDOT, with the County responsible for all future maintenance and service fee costs, which are expected to be minimal. The GCO does require a dedicated phone line, with a monthly fee which the County would be responsible for. There are two options for maintenance: Option 1 is a flat $850.00/year with all maintenance costs borne by WYDOT; Option 2 puts the responsibility for the maintenance on the County, at an estimated average repair cost of $200- $350. Mike Baker moved to authorize the WYDOT Aeronautics Division to install a GCO at the current airport with the understanding that it can be moved to the new airport site when necessary, with Maintenance Option 2 selected, and installation to occur in the first phase of the installation project as outlined by WYDOT. John Lumley seconded the motion. Motion carried.

Groundbreaking Ceremony – The groundbreaking ceremony for the new airport site has been scheduled for Thursday, September 13th, at 12:30 p.m. Commissioners' staff and GDA staff will work together to coordinate plans and notifications for the day.

Tax Rebate

Assessor Shelley Deromedi presented the following tax rebate for the Commissioners' approval:

Rebate #4-12 – Uncollectible Personal Property Taxes 2008-2010 – Total Taxes $892.26
Parcel #4232 – Magelky, Anton, dba Bleachers – 2008 Taxes - Business sold and closed and owner moved. No real property and no forwarding address. Was deleted from tax roll for 2009, but 2008 taxes remain unpaid. I ask the commissioners to cancel the taxes for years 2008 in the amount of $103.63.
Parcel #4024 – Wease, Glen dba Glen's Auto Repair – 2009 Taxes –Business closed during 2009. Was deleted from tax roll for 2010 but 2009 taxes remain unpaid. Mr. Wease has no real property and left no forwarding address. I ask the commissioners to cancel taxes for 2009 in the amount of $61.30.
Parcel #4139 – Prospector Pizza – 2009 and 2010 Taxes – Business was open and closed sporadically during these two years. Was removed from tax roll for 2011. This property owner never owned real property and cannot be reached. I ask the commissioners to cancel the taxes for 2009-2010 in the amount of $82.20 for the two years.
Parcel #3999 – Gerber Construction, Inc – 2008 and 2009 taxes – Business closed, personal property sold and owner moved out of state in 2009. Parcel was removed from tax roll for 2010, but 2008 and 2009 taxes remain unpaid. I ask the commissioners to cancel the unpaid taxes in the amount of $163.95 for the two years.
Parcel #4663 – Strickland Axell dba Tat Diesel Performance – 2010 taxes. This was a new business for 2010 that we added as an estimate value as no rendition was received. It was deleted from the tax roll for 2011, but 2010 taxes are unpaid. No response from out of state address. I ask the commissioners to cancel taxes for 2010 in the amount of $481.18.

Mike Baker moved to approve Tax Rebate #4-12 – Uncollectible Personal Property Taxes as presented in the total amount of $892.26. John Lumley seconded the motion. Motion carried.

E-911 Software Update

Emergency Management Coordinator Bill Gordon reported that he has not yet received any further information on this and indicated that he will bring this item for discussion at the September 4th Commission meeting.

Consider Meeteetse Draw Agreement with Wyo-Ben and the BLM

Planner Bo Bowman discussed the draft of the Meeteetse Draw Agreement that he distributed to the Commissioners via email earlier this month. The final document has not yet been issued. The County Attorney has reviewed the draft and finds it acceptable in its present form. Mr. Bowman will bring the Agreement back to the Commissioners for approval when it is finalized.

Lodging Tax Renewal Question

Clerk Odde presented a request from the Lodging Tax Board to place the 4% Lodging Tax Renewal on the General Election ballot in November. John Lumley moved to approve placement of the 4% Lodging Tax Renewal on the General Election ballot. Mike Baker seconded the motion. Motion carried.

Other Business

FY2013 4-H Extension Education Contract – Clerk Odde presented the Salary Contribution Agreement between Hot Springs County and the University of Wyoming for fiscal year 2013 for the 4-H Extension Educator for the Commissioners' consideration. John Lumley moved to approve the Salary Contribution Agreement between Hot Springs County and the University of Wyoming for the 4-H Extension Educator position for the time period July 1, 2012 through June 30, 2013 in the amount of $19,356.00 to be paid in quarterly installments of $4,839.00 in

October, 2012 and January, March and June 2013. Mike Baker seconded the motion. Motion carried.
Allegiance Summary of Benefits & Coverage – Clerk Odde presented the Summary of Benefits & Coverage Services Election for the Commissioners' consideration. The Summary of Benefits & Coverage is a federally-mandated document that must be provided to all County employees covered by the Health Insurance plan. Allegiance has offered to provide the SBC to all covered employees for initial fee of $425.00, and $150.00 per amendment. Brad Johnson, the County's insurance consultant, feels that the County does not have the expertise to produce this document and indicates that the proposed fees are quite reasonable in his opinion. Mike Baker moved to request Allegiance Benefit Plan Management, Inc. to prepare and provide the SBC for the County's insurance plan for an initial fee of $425.00 and $150.00 per amendment. John Lumley seconded the motion. Motion carried.

Correspondence

Library Board Minutes – July, 2012
Zach Anderson – Scholarship Thank You
Environmental Quality Council - Proposed Storage Tank Rules Revision
Reid Odde - Scholarship Thank You

The Commissioners reviewed the foregoing correspondence. No further action was required.

Adjournment

There being no further business to come before the Board of County Commissioners at this time, Chairman Basse declared the meeting adjourned at 5:09 p.m.

Attest:

_______________________________
Brad Basse, Chairman

_______________________________
Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETINGAugust 21, 2012

MINUTES OF COUNTY COMMISSIONERS MEETING
August 21, 2012