MINUTES OF COUNTY COMMISSIONERS MEETING July 17, 2012

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		July 17, 2012
The Hot Springs Board of County Commissioners met in regular session on Tuesday, July 17, 2012 at 4:00 p.m. in the Commissioners Room at the Government Annex. Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. Chairman Basse led those present in the Pledge of Allegiance. Approval of Agenda John Lumley moved to approve the agenda with the following changes: DELETE:Commissioners2. Consider Specific Tax Resolution ADD:Chuck Carver2. Consider Circuit Court Phone Purchase Mike Baker seconded the motion. Motion carried. Appoint Land Use Planning Board Member The Commissioners reviewed the two applications received for the open position on the Land Use Planning Board and filled out their ballots. Clerk Odde tabulated the ballots and announced that Nina Webber had received two votes and Sandy Scott had received one vote. Mike Baker moved to appoint Nina Webber to the Land Use Planning Board. John Lumley seconded the motion. Motion carried. Chairman Basse asked that letters be sent to all applicants thanking them for their interest. Circuit Court Phone Chuck Carver reported that the only phone available for the Circuit Court bench does not have speakerphone capability as required by the Court. He is asking for authorization to order the other model of phone that does have speakerphone capability. Mike Baker moved to authorize the purchase of a speakerphone for an amount not to exceed $250.00, with funds to come from Emergency Expenditures. John Lumley seconded the motion. Discussion: Chairman Basse suggested that the funds might more properly come from the Circuit Court line item. Mike Baker modified his motion to reflect that funds would come from the Circuit Court line item. The second concurred. Motion carried. Mr. Carver will procure, install and program the phone. GDA – Airport Update Capital Improvements Plan – Jeremy Gilb reported that this document is not yet ready for the Commissioners' approval. The submission deadline has been extended to August 10, 2012. Consideration of the CIP was postponed to the August 7, 2012 Commissioner Meeting. Airspace Analysis Scope of Work – Mr. Gilb presented the draft of the scope of work for the Commissioners' review. He indicated that the project budget numbers are still a bit up in the air, as it is difficult to project sub-contractor fees two years into the future. Mike Baker moved to approve the Draft Scope of Work for the Airspace Analysis Survey as presented. John Lumley seconded the motion. Discussion: Mr. Gilb will insert wording indicating that no fees are included in Sections 2.3 and 2.4 at this time. The Scope of Work is a draft document that will be submitted to the FAA and WYDOT for their review and approval before it becomes final. Motion carried. 1 Project Update – Last week a meeting was held with the FAA, WYDOT, GDA and Commissioner Basse to discuss progress on the airport project. The following items were discussed: 1. Airport GIS – This is a new two-part information gathering exercise that the FAA now requires for all major airport projects using federal funding. First an airspace analysis survey is performed, and then an obstruction survey is done. The FAA will not issue an approach plan without this AGIS survey, and it takes 20-24 months to complete, so GDA has asked for and been granted permission by the FAA and WYDOT to start work on it. 2. Building Eligibility – After discussion with the FAA, it has been determined that SRE buildings and public use-type buildings (terminal, pilot's lounge, community area) are allowable under the grant funding process. Hangars and fixed base operator areas are only eligible for entitlement money and only after the rest of the project is complete. GDA is working with Roy Decker to determine the feasibility of relocating some of the hangar buildings from the present airport to the new site to use as temporary hangers. Mr. Gilb indicated that he is also investigating past precedent for funding Airport Manager office space to determine if that is an allowable expense. 3. Supplemental Environmental Assessment – Reports have been received from all agencies involved in the SEA except for the Wyoming Game & Fish department and the US Fish & Wildlife Service. As soon as those reports are received, the SEA will be delivered to the FAA for approval. As soon as that approval is received, documents will be sent to the FAA for approval and bidding for Phase I of the project which includes perimeter fencing, demolition and the access road to the Holden ranch. Work has also begun on Phase II, which will include earthwork and drainage work, as the FAA wants to move forward quickly with bidding on this part of the project. Relocation Update – The third party representative has developed a scope of work which she will present to Mr. Holden this week. The Commissioners emphasized that they expect the costs of the disinterested third party to be split evenly between Mr. Holden and the County. Mr. Gilb will communicate that expectation to Dustin Spomer, so that all parties are clear on the matter. Groundbreaking Ceremony – Resolution #2012-07 – Mr. Gilb presented the Request for State Aid application in the amount of $5,000.00 for the Commissioners' approval. This grant would be non-matching with funds to be used for a formal groundbreaking ceremony for the new airport. Clerk Odde presented Resolution #2012-07 approving submission of the Request for State Aid for the Commissioners' consideration. John Lumley moved to approve Resolution #2012-07 as follows: Resolution # 2012-07 Airport Ground Breaking Grant Application WHEREAS Hot Springs County will host a Ground Breaking Ceremony to promote the new airport; and WHEREAS funding from the WYDOT Aeronautics Airshow and Fly-In Grant Program is needed; and WHEREAS, time is of the essence, NOW THEREFORE BE IT RESOLVED that as soon as the Certificate for Grant in Aid is issued to Hot Springs County, the Commission Chairman is authorized to sign the Certificate outside of a regular meeting and immediately have it sent back to WYDOT Aeronautics for processing. APPROVED this 17th day of July, 2012ATTEST: Brad Basse, ChairmanHans Odde, County Clerk Mike Baker, Vice-Chairman John P. Lumley, Commissioner Mike Baker seconded the motion. Motion carried. John Lumley moved to approve the Chairman's signature on the Request for State Airport Aid for the Groundbreaking Ceremony for the new Hot Springs County Airport in the amount of $5,000.00. Mike Baker seconded the motion. Motion carried. Staff will work with Clerk Odde and State Elected Officials' staffs to select suggested dates for the Groundbreaking Ceremony. 2 Other Business WYECIP Project Financing Discussion – Trane has requested the Commissioners' input regarding financing options for the energy project generated by the upcoming Industrial Grade Audit. The Commissioners discussed the WAM-WCCA Energy Lease Program, local financing and Capital Reserve spending through Consensus Funds as possible options. Until the IGA is finished and energy efficiency projects and costs have been identified, the Commissioners agreed that it was unwise to eliminate any possible funding options, but agreed that it is important that financing be done locally. Staff will forward this information on to Kim Ketchum at Trane so that she can get to work on exploring the county's funding options, with the anticipation that the IGA will be completed and a final report received within the next six weeks. Correspondence Fair Board Minutes – June, 2012 Senior Citizen Board Minutes – May, 2012 Library Board Minutes – June, 2012 HSC Jr. Livestock Auction Invitation Governor's Office – Fire Season Assistance Engineering Associates – Field Reports – Lane 3 Project Taylor Cornwell – Thank You Lodging Tax Board Minutes – June, 2012 U.S. Secretary of the Interior – PILT Payment Information The Commissioners reviewed the foregoing correspondence. No further action was required. Adjournment There being no further business to come before the Board of County Commissioners at this time, John Lumley moved to adjourn. Chairman Basse declared the meeting adjourned at 5:40 p.m.
		Attest:
_______________________________ Brad Basse, Chairman		_______________________________ Hans Odde, Clerk to the Board
3

MINUTES OF COUNTY COMMISSIONERS MEETING
July 17, 2012

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

July 17, 2012

The Hot Springs Board of County Commissioners met in regular session on Tuesday, July 17, 2012 at 4:00 p.m. in the Commissioners Room at the Government Annex.

Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Basse led those present in the Pledge of Allegiance.

Approval of Agenda

John Lumley moved to approve the agenda with the following changes:

DELETE:Commissioners2. Consider Specific Tax Resolution
ADD:Chuck Carver2. Consider Circuit Court Phone Purchase

Mike Baker seconded the motion. Motion carried.

Appoint Land Use Planning Board Member

The Commissioners reviewed the two applications received for the open position on the Land Use Planning Board and filled out their ballots. Clerk Odde tabulated the ballots and announced that Nina Webber had received two votes and Sandy Scott had received one vote. Mike Baker moved to appoint Nina Webber to the Land Use Planning Board. John Lumley seconded the motion. Motion carried. Chairman Basse asked that letters be sent to all applicants thanking them for their interest.

Circuit Court Phone

Chuck Carver reported that the only phone available for the Circuit Court bench does not have speakerphone capability as required by the Court. He is asking for authorization to order the other model of phone that does have speakerphone capability. Mike Baker moved to authorize the purchase of a speakerphone for an amount not to exceed $250.00, with funds to come from Emergency Expenditures. John Lumley seconded the motion. Discussion: Chairman Basse suggested that the funds might more properly come from the Circuit Court line item. Mike Baker modified his motion to reflect that funds would come from the Circuit Court line item. The second concurred. Motion carried. Mr. Carver will procure, install and program the phone.

GDA – Airport Update

Capital Improvements Plan – Jeremy Gilb reported that this document is not yet ready for the Commissioners' approval. The submission deadline has been extended to August 10, 2012. Consideration of the CIP was postponed to the August 7, 2012 Commissioner Meeting. Airspace Analysis Scope of Work – Mr. Gilb presented the draft of the scope of work for the Commissioners' review. He indicated that the project budget numbers are still a bit up in the air, as it is difficult to project sub-contractor fees two years into the future. Mike Baker moved to approve the Draft Scope of Work for the Airspace Analysis Survey as presented. John Lumley seconded the motion. Discussion: Mr. Gilb will insert wording indicating that no fees are included in Sections 2.3 and 2.4 at this time. The Scope of Work is a draft document that will be submitted to the FAA and WYDOT for their review and approval before it becomes final. Motion carried.

Project Update – Last week a meeting was held with the FAA, WYDOT, GDA and Commissioner Basse to discuss progress on the airport project. The following items were discussed:
1. Airport GIS – This is a new two-part information gathering exercise that the FAA now requires for all major airport projects using federal funding. First an airspace analysis survey is performed, and then an obstruction survey is done. The FAA will not issue an approach plan without this AGIS survey, and it takes 20-24 months to complete, so GDA has asked for and been granted permission by the FAA and WYDOT to start work on it.
2. Building Eligibility – After discussion with the FAA, it has been determined that SRE buildings and public use-type buildings (terminal, pilot's lounge, community area) are allowable under the grant funding process. Hangars and fixed base operator areas are only eligible for entitlement money and only after the rest of the project is complete. GDA is working with Roy Decker to determine the feasibility of relocating some of the hangar buildings from the present airport to the new site to use as temporary hangers. Mr. Gilb indicated that he is also investigating past precedent for funding Airport Manager office space to determine if that is an allowable expense.
3. Supplemental Environmental Assessment – Reports have been received from all agencies involved in the SEA except for the Wyoming Game & Fish department and the US Fish & Wildlife Service. As soon as those reports are received, the SEA will be delivered to the FAA for approval. As soon as that approval is received, documents will be sent to the FAA for approval and bidding for Phase I of the project which includes perimeter fencing, demolition and the access road to the Holden ranch. Work has also begun on Phase II, which will include earthwork and drainage work, as the FAA wants to move forward quickly with bidding on this part of the project.
Relocation Update – The third party representative has developed a scope of work which she will present to Mr. Holden this week. The Commissioners emphasized that they expect the costs of the disinterested third party to be split evenly between Mr. Holden and the County. Mr. Gilb will communicate that expectation to Dustin Spomer, so that all parties are clear on the matter.
Groundbreaking Ceremony – Resolution #2012-07 – Mr. Gilb presented the Request for State Aid application in the amount of $5,000.00 for the Commissioners' approval. This grant would be non-matching with funds to be used for a formal groundbreaking ceremony for the new airport. Clerk Odde presented Resolution #2012-07 approving submission of the Request for State Aid for the Commissioners' consideration. John Lumley moved to approve Resolution #2012-07 as follows:

Resolution # 2012-07
Airport Ground Breaking Grant Application

WHEREAS Hot Springs County will host a Ground Breaking Ceremony to promote the new airport; and
WHEREAS funding from the WYDOT Aeronautics Airshow and Fly-In Grant Program is needed; and
WHEREAS, time is of the essence,
NOW THEREFORE BE IT RESOLVED that as soon as the Certificate for Grant in Aid is issued to Hot Springs County, the Commission Chairman is authorized to sign the Certificate outside of a regular meeting and immediately have it sent back to WYDOT Aeronautics for processing.
APPROVED this 17th day of July, 2012ATTEST:

Brad Basse, ChairmanHans Odde, County Clerk
Mike Baker, Vice-Chairman
John P. Lumley, Commissioner

Mike Baker seconded the motion. Motion carried. John Lumley moved to approve the Chairman's signature on the Request for State Airport Aid for the Groundbreaking Ceremony for the new Hot Springs County Airport in the amount of $5,000.00. Mike Baker seconded the motion. Motion carried. Staff will work with Clerk Odde and State Elected Officials' staffs to select suggested dates for the Groundbreaking Ceremony.

Other Business

WYECIP Project Financing Discussion – Trane has requested the Commissioners' input regarding financing options for the energy project generated by the upcoming Industrial Grade Audit. The Commissioners discussed the WAM-WCCA Energy Lease Program, local financing and Capital Reserve spending through Consensus Funds as possible options. Until the IGA is finished and energy efficiency projects and costs have been identified, the Commissioners agreed that it was unwise to eliminate any possible funding options, but agreed that it is important that financing be done locally. Staff will forward this information on to Kim Ketchum at Trane so that she can get to work on exploring the county's funding options, with the anticipation that the IGA will be completed and a final report received within the next six weeks.

Correspondence

Fair Board Minutes – June, 2012
Senior Citizen Board Minutes – May, 2012
Library Board Minutes – June, 2012
HSC Jr. Livestock Auction Invitation
Governor's Office – Fire Season Assistance
Engineering Associates – Field Reports – Lane 3 Project
Taylor Cornwell – Thank You
Lodging Tax Board Minutes – June, 2012
U.S. Secretary of the Interior – PILT Payment Information

The Commissioners reviewed the foregoing correspondence. No further action was required.

Adjournment

There being no further business to come before the Board of County Commissioners at this time, John Lumley moved to adjourn. Chairman Basse declared the meeting adjourned at 5:40 p.m.

Attest:

_______________________________
Brad Basse, Chairman

_______________________________
Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETINGJuly 17, 2012

MINUTES OF COUNTY COMMISSIONERS MEETING
July 17, 2012