MINUTES OF COUNTY COMMISSIONERS MEETING June 29, 2012

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		June 29, 2012
The Hot Springs County Board of Commissioners met in special session on Friday, June 29, 2012, at 12:00 p.m. in the Commissioners' Room at the Government Annex. Present were Commissioners Brad Basse, John Lumley, and Mike Baker. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. Chairman Brad Basse led those present in the Pledge of Allegiance. Approval of Agenda John Lumley moved to approve the agenda with the following changes: SWITCH:Items 1 (Budget Amendments) and 2 (Consider Fiscal Year End Bills) ADD:Other Business5. Airport FAA RFR #7 6. Airport WYDOT RFR #7 Mike Baker seconded the motion. Motion carried. Approve Fiscal Year-End Bills The following bills were submitted for approval: (see attached). Payroll for June was $162,442.21. Public Hearing – Budget Amendments Chairman Brad Basse declared the public hearing for FY 2011-2012 Budget Amendments open at 12:45 p.m. Clerk Hans Odde reviewed the required budget amendments resulting from over- expenditure in some areas. All amendment amounts will come from the Unencumbered Funds item in the budget. There were no mid-year grants received, so there was no Unanticipated Revenue. The total amount of budget amendments required is $130,365.00. After three calls for public comment, receiving none, Chairman Basse declared the hearing closed at 12:53 p.m. Mike Baker moved to approve the FY 2011-2012 Budget Amendments as presented. John Lumley seconded the motion. Motion carried. A copy of the detailed budget amendments is available for public viewing in the County Clerk's office. Approve Line Item Transfers County Clerk Hans Odde presented the final year-end budget line item transfers for approval. He noted that all items were intra-budget transfers for the fiscal year ending June 30, 2012. Total amount of line item transfers was $63,715.00. John Lumley moved to approve all line items transfers as presented by Clerk Odde. Mike Baker seconded the motion. Motion carried. A copy of the line item transfers is available for public review in the Clerk's Office. FY 2012-2013 Budget Discussion Clerk Odde presented the latest projected revenue figures for the 2012-2013 Budget . Due to uncertainty regarding the annual PILT payment, it is necessary to reduce the proposed budget by roughly $760,000.00 If the PILT payment is approved at the federal level, it will be received in June, 2013, and the amount received will be used as a “real number” in the FY 2013-2014 budget. Clerk Odde asked the Commissioners to review the proposed budget to determine where the necessary adjustments should be made. After a thorough review, several line items were adjusted to bring the proposed budget into balance. The final public budget hearing will be held on Monday, July 16th at 12:00 p.m. 1 Resolution 2012-05 – Fire Restrictions Per the request of HSC Fire Warden Jay Duvall in his letter dated June 27, 2012, the Commissioners discussed the implementation of fire restrictions within the county. John Lumley moved to approve Resolution #2012-05 – Establishing Fire Restrictions for Hot Springs County as follows: RESOLUTION #2012-05 ESTABLISHING FIRE RESTRICTIONS FOR HOT SPRINGS COUNTY WHEREAS, based upon recommendations of the Hot Springs County Fire Warden, the Board of Hot Springs County Commissioners are empowered by WYOMING STATE STATUTE 35-9-301 through 35-9-304 to close areas to fire when fire danger in the County is extreme because of drought, the presence of any excessive amount of flammable material or for any other sufficient reason; and WHEREAS, the Board of Hot Springs County Commissioners find there is an extreme danger of fire throughout Hot Springs County because of drought conditions and there is a presence of excessive amounts of flammable materials and the fire danger is aggravated by open burning and the use of incendiary devices: NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF HOT SPRINGS COUNTY COMMISSIONERS: 1. Effective June 29, 2012 – Until further notice of this Board, any open fire or discharge of any class A, B, and/or C fireworks is prohibited on all unimproved State and Private Land including, but not limited to, all land owners in Hot Springs County or in which HOT SPRINGS COUNTY holds or owns an interest, including county roads, easements and rights-of-way in Hot Springs County. The prohibition is subject to the following exceptions: A. Trash or refuse burned between the hours of 6:00 P.M. and 8:00 A.M. inside containers equipped with spark arrestors which are located within a cleared area that has at least a TEN (10) foot radius, and comply with all other laws and requirements. B. Camp Fires contained within an established fire ring at an established campground provided the fire is in compliance with BLM, FOREST SERVICE, and NATIONAL PARK SERVICE regulations in effect at the time. C. Charcoal fires within enclosed grills. D. Use of acetylene cutting torches or electric arc welders provided the torches or welders are used within a cleared area with at least a TEN (10) foot radius E. Propane or open fire branding activities provided the branding activities are conducted within a cleared area with at least a TEN (10) foot radius. F. Use of chain saws provided the chain saws have spark arrestors properly installed and functioning. G. Federal, State or Local Fire or Law Enforcement Officers participating in Fire, Emergency and Law Enforcement Activities. H. Public-sponsored fireworks displays which are coordinated with the Hot Springs County Fire Warden or his designee. 2. Unimproved land is defined to mean cropland, agricultural land and undeveloped land which predominately remains in it s natural forested or range condition. 3. The County Fire Warden shall promptly notify the Hot Springs County Board of Commissioners of any changes in the severity of the fire danger. BE IT FURTHER RESOLVED, that penalties specified in W.S.S. 35-9-304 may be imposed for violations of this resolution, i.e. a fine not to exceed ONE HUNDRED dollars ($100.00) or imprisonment not to exceed thirty (30) days or both, to which may be added cost of restitution. BE IT FURTHER RESOLVED, that the Hot Springs County Fire Warden shall notify the Wyoming State Forester of the limitations provided for by this resolution, as 2 well as any and all Commissioners' Rules and Regulations and shall assist in the public notification by posting the order and circulating it to all local media. Passed and Approved this 29th day of June, 2012. ATTEST: Brad Basse, ChairmanHans Odde, County Clerk Mike Baker, Vice-Chairman John Lumley, Commissioner Mike Baker seconded the motion. Motion carried. Other Business South Thermopolis Water & Sewer District CDBG Grant Draft Request # 4 - Clerk Odde presented Grant Draft Request # 4 for the STWSD Expansion project. Mike Baker moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #4 for the STWSD Expansion project in the amount of $2,226.00. John Lumley seconded the motion. Motion carried. Owl Creek Water Project CDBG Grant Draft Request # 8 – Clerk Odde presented Grant Draft Request # 8 for the Owl Creek Water project. John Lumley moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request # 8 for the Owl Creek Water District project in the amount of $2,464.00. Mike Baker seconded the motion. Motion carried. Lane 3 Improvement Project IRP Grant Draft Request #21 – Clerk Odde presented the IRP Grant Draft Request #21 for the Lane 3 project. Mike Baker moved to approve Grant Draft Request #21 to WYDOT for the Lane 3, Phase 1 & 2, IRP #CN15020 in the amount of $1,715.25. John Lumley seconded the motion. Motion carried. Lane 3 Improvement Project SLIB Grant Draft Request #21 – Clerk Odde presented SLIB Grant Draft Request #21 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #21 for SLIB Grant #MRG-11008HS in the amount of $1,898.42. Mike Baker seconded the motion. Motion carried. Commissioner Baker reported that dirt work on the Lane 3 project has been temporarily suspended until the phone and cable utilities can be accurately mapped. Engineering Associates representatives will report further on this issue at the July 3^rd Commissioners meeting. FAA Request for Reimbursement # 7 – AIP #02 – Clerk Odde presented FAA Request for Reimbursement # 7 for the Commissioners' approval. John Lumley moved to approve FAA Project 3-56-0043-02 RFR # 7 in the amount of $66,969.00. Mike Baker seconded the motion. Motion carried. WYDOT - Aeronautics Division Request for Reimbursement # 7 – AIP #02 – Clerk Odde presented WYDOT-Aeronautics Division Request for Reimbursement # 7 for the Commissioners' approval. John Lumley moved to approve WYDOT-Aeronautics Division Project THP-11A-2807/FAA #3-56-0043-02 RFR # 7 in the amount of $2,114.00. Mike Baker seconded the motion. Motion carried. There being no further business to come before the Commissioners at this time, Chairman Brad declared the meeting adjourned at 2:15 p.m.
		Attest:
_______________________________ Brad Basse, Chairman		_______________________________ Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETING
June 29, 2012

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

June 29, 2012

The Hot Springs County Board of Commissioners met in special session on Friday, June 29, 2012, at 12:00 p.m. in the Commissioners' Room at the Government Annex.

Present were Commissioners Brad Basse, John Lumley, and Mike Baker. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Brad Basse led those present in the Pledge of Allegiance.

Approval of Agenda

John Lumley moved to approve the agenda with the following changes:

SWITCH:Items 1 (Budget Amendments) and 2 (Consider Fiscal Year End Bills)
ADD:Other Business5. Airport FAA RFR #7
6. Airport WYDOT RFR #7

Mike Baker seconded the motion. Motion carried.

Approve Fiscal Year-End Bills

The following bills were submitted for approval: (see attached). Payroll for June was $162,442.21.

Public Hearing – Budget Amendments

Chairman Brad Basse declared the public hearing for FY 2011-2012 Budget Amendments open at 12:45 p.m. Clerk Hans Odde reviewed the required budget amendments resulting from over- expenditure in some areas. All amendment amounts will come from the Unencumbered Funds item in the budget. There were no mid-year grants received, so there was no Unanticipated Revenue. The total amount of budget amendments required is $130,365.00. After three calls for public comment, receiving none, Chairman Basse declared the hearing closed at 12:53 p.m. Mike Baker moved to approve the FY 2011-2012 Budget Amendments as presented. John Lumley seconded the motion. Motion carried. A copy of the detailed budget amendments is available for public viewing in the County Clerk's office.

Approve Line Item Transfers

County Clerk Hans Odde presented the final year-end budget line item transfers for approval. He noted that all items were intra-budget transfers for the fiscal year ending June 30, 2012. Total amount of line item transfers was $63,715.00. John Lumley moved to approve all line items transfers as presented by Clerk Odde. Mike Baker seconded the motion. Motion carried. A copy of the line item transfers is available for public review in the Clerk's Office.

FY 2012-2013 Budget Discussion

Clerk Odde presented the latest projected revenue figures for the 2012-2013 Budget . Due to uncertainty regarding the annual PILT payment, it is necessary to reduce the proposed budget by roughly $760,000.00 If the PILT payment is approved at the federal level, it will be received in June, 2013, and the amount received will be used as a “real number” in the FY 2013-2014 budget. Clerk Odde asked the Commissioners to review the proposed budget to determine where the necessary adjustments should be made.
After a thorough review, several line items were adjusted to bring the proposed budget into balance. The final public budget hearing will be held on Monday, July 16th at 12:00 p.m.

Resolution 2012-05 – Fire Restrictions

Per the request of HSC Fire Warden Jay Duvall in his letter dated June 27, 2012, the Commissioners discussed the implementation of fire restrictions within the county. John Lumley moved to approve Resolution #2012-05 – Establishing Fire Restrictions for Hot Springs County as follows:

RESOLUTION #2012-05
ESTABLISHING FIRE RESTRICTIONS FOR HOT SPRINGS COUNTY

WHEREAS, based upon recommendations of the Hot Springs County Fire Warden, the Board of Hot Springs County Commissioners are empowered by WYOMING STATE STATUTE 35-9-301 through 35-9-304 to close areas to fire when fire danger in the County is extreme because of drought, the presence of any excessive amount of flammable material or for any other sufficient reason; and
WHEREAS, the Board of Hot Springs County Commissioners find there is an extreme danger of fire throughout Hot Springs County because of drought conditions and there is a presence of excessive amounts of flammable materials and the fire danger is aggravated by open burning and the use of incendiary devices:
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF HOT SPRINGS COUNTY COMMISSIONERS:

1. Effective June 29, 2012 – Until further notice of this Board, any open fire or discharge of any class A, B, and/or C fireworks is prohibited on all unimproved State and Private Land including, but not limited to, all land owners in Hot Springs County or in which HOT SPRINGS COUNTY holds or owns an interest, including county roads, easements and rights-of-way in Hot Springs County. The prohibition is subject to the following exceptions:

A.   Trash or refuse burned between the hours of 6:00 P.M. and 8:00 A.M. inside containers equipped with spark arrestors which are located within a cleared area that has at least a TEN (10) foot radius, and comply with all other laws and requirements.
B.   Camp Fires contained within an established fire ring at an established campground provided the fire is in compliance with BLM, FOREST SERVICE, and NATIONAL PARK SERVICE regulations in effect at the time.
C.   Charcoal fires within enclosed grills.
D.   Use of acetylene cutting torches or electric arc welders provided the torches or welders are used within a cleared area with at least a TEN (10) foot radius
E.   Propane or open fire branding activities provided the branding activities are conducted within a cleared area with at least a TEN (10) foot radius.
F.   Use of chain saws provided the chain saws have spark arrestors properly installed and functioning.
G.   Federal, State or Local Fire or Law Enforcement Officers participating in Fire, Emergency and Law Enforcement Activities.
H.   Public-sponsored fireworks displays which are coordinated with the Hot Springs County Fire Warden or his designee.

2. Unimproved land is defined to mean cropland, agricultural land and undeveloped land which predominately remains in it s natural forested or range condition.
3. The County Fire Warden shall promptly notify the Hot Springs County Board of Commissioners of any changes in the severity of the fire danger.

BE IT FURTHER RESOLVED, that penalties specified in W.S.S. 35-9-304 may be imposed for violations of this resolution, i.e. a fine not to exceed ONE HUNDRED dollars ($100.00) or imprisonment not to exceed thirty (30) days or both, to which may be added cost of restitution.
BE IT FURTHER RESOLVED, that the Hot Springs County Fire Warden shall notify the Wyoming State Forester of the limitations provided for by this resolution, as

well as any and all Commissioners' Rules and Regulations and shall assist in the public notification by posting the order and circulating it to all local media.
Passed and Approved this 29th day of June, 2012.

ATTEST:
Brad Basse, ChairmanHans Odde, County Clerk
Mike Baker, Vice-Chairman
John Lumley, Commissioner

Mike Baker seconded the motion. Motion carried.

Other Business

South Thermopolis Water & Sewer District CDBG Grant Draft Request # 4 - Clerk Odde presented Grant Draft Request # 4 for the STWSD Expansion project. Mike Baker moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #4 for the STWSD Expansion project in the amount of $2,226.00. John Lumley seconded the motion. Motion carried.
Owl Creek Water Project CDBG Grant Draft Request # 8 – Clerk Odde presented Grant Draft Request # 8 for the Owl Creek Water project. John Lumley moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request # 8 for the Owl Creek Water District project in the amount of $2,464.00. Mike Baker seconded the motion. Motion carried.
Lane 3 Improvement Project IRP Grant Draft Request #21 – Clerk Odde presented the IRP Grant Draft Request #21 for the Lane 3 project. Mike Baker moved to approve Grant Draft Request #21 to WYDOT for the Lane 3, Phase 1 & 2, IRP #CN15020 in the amount of $1,715.25. John Lumley seconded the motion. Motion carried.
Lane 3 Improvement Project SLIB Grant Draft Request #21 – Clerk Odde presented SLIB Grant Draft Request #21 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #21 for SLIB Grant #MRG-11008HS in the amount of $1,898.42. Mike Baker seconded the motion. Motion carried. Commissioner Baker reported that dirt work on the Lane 3 project has been temporarily suspended until the phone and cable utilities can be accurately mapped. Engineering Associates representatives will report further on this issue at the July 3^rd Commissioners meeting.
FAA Request for Reimbursement # 7 – AIP #02 – Clerk Odde presented FAA Request for Reimbursement # 7 for the Commissioners' approval. John Lumley moved to approve FAA Project 3-56-0043-02 RFR # 7 in the amount of $66,969.00. Mike Baker seconded the motion. Motion carried.
WYDOT - Aeronautics Division Request for Reimbursement # 7 – AIP #02 – Clerk Odde presented WYDOT-Aeronautics Division Request for Reimbursement # 7 for the Commissioners' approval. John Lumley moved to approve WYDOT-Aeronautics Division Project THP-11A-2807/FAA #3-56-0043-02 RFR # 7 in the amount of $2,114.00. Mike Baker seconded the motion. Motion carried.

There being no further business to come before the Commissioners at this time, Chairman Brad declared the meeting adjourned at 2:15 p.m.

Attest:

_______________________________
Brad Basse, Chairman

_______________________________
Hans Odde, Clerk to the Board

BILLS – June, 2012
KONE INC. 728.00 / WACO WY ASSOC OF CO OFFICERS 490.00 3 HOT SPRINGS VETERINARY CLINIC 24.00 / SAFEGUARD BUSINESS SYSTEMS 532.92 DEPARTMENT OF HEALTH 7,508.81 / WY ASSOC. OF SHERIFFS & CHIEFS 250.00 ST. VINCENT HEALTHCARE 177.63 / AFLAC (ACCOUNT #HW652) 822.70 STATE OF WYOMING - A&I 65.08 / ALLEGIANCE BENEFIT PLAN MANGT, INC. 119,085.67 ANITA WEISBECK 29.97 / H.O.P.E. AGENCY 1,500.00 ATLAS OFFICE PRODUCTS, INC. 11.36 / BRESNAN COMMUNICATIONS 55.20 BARTON STAM 273.06 / BIG HORN WATER 103.50 / BIG HORN ENERGY 3,228.00 BLAIR'S SUPER MARKET 227.96 / PITNEY BOWES 2,500.00 / PITNEY BOWES INC. 261.76 BRAD W. BASSE 306.56 / BROKERS NATIONAL LIFE 474.20 / BRUCE N. "BO" BOWMAN 71.59 CALIFORNIA CONTRACTORS 79.60 / CAROL PICKETT 200.45 / CASSIE NORSKOG 200.98 CHARLES I. CARVER 499.49 / RED ROCK FAMILY PRACTICE 421.00 THERMOPOLIS HARDWARE 612.05 / COLONIAL SUPPLEMENTAL INS. 148.60 COMMUNITY HOME HEALTH SERVICES 1,250.00 / VERIZON WIRELESS 49.98 VERIZON WIRELESS 59.06 / VERIZON WIRELESS 267.98 / VERIZON WIRELESS 51.11 TERESA K. CORNELLA 344.39 / CINDY MAGELKY 61.05 CREATIVE PRODUCT SOURCING, INC. 77.00 / CR LOCKSMITH 40.00 CROWLEY AIR SERVICE, LLC 4,760.99 / DON'S IGA 27.41 / DON'S IGA 269.73 DRIVE TRAIN INDUSTRIES, INC. 387.49 / ENGINEERING ASSOCIATES 4,127.00 SHELL FLEET PLUS PROCESSING CENTER 33.34 / FLEETPRIDE 60.70 PINNACLE BANK OF THERMOPOLIS 38,110.61 / FOOD SERVICES OF AMERICA 513.92 FORENSICS LIMITED, LLC 280.00 / FRANDSON SAFETY INC. 159.00 FREMONT MOTOR COMPANY 800.00 / MORTIMORE FUNERAL HOME 840.00 GDA ENGINEERS 70,493.40 / GLOBALSTAR USA 638.77 GOTTSCHE THERAPY REHAB WELLNESS 340.00 / MOUNTAIN WEST BUSINESS SOLUTIONS 60.08 HANS ODDE 89.00 / HONNEN EQUIPMENT CO. WYO 379.68 HOT SPRINGS COUNTY 4-H COUNCIL 16.00 HOT SPRINGS COUNTY HEALTH INS ACCT 60,932.05 HOT SPRINGS CO. SCHOOL DIST #1 8,192.63 / INDEPENDENT RECORD 1,606.02 INDOFF INC. 95.46 / INLAND TRUCK PARTS COMPANY 72.51 INNOVATIVE AUTO BODY, LLC 4,816.97 / INTEGRA INFORMATION TECHNOLOGIES 77.06 JADECO, INC. 346.96 / JENNIFER CHENEY 805.13 / JERRY D. WILLIAMS 328.41 JILL JACOBSON 1,200.00 / JOHN P. LUMLEY 270.28 / KAREN WEDOR 59.17 KRISJANSONS & MILES, P.C. 373.85 / LOCAL GOVERNMENT LIAB. POOL 5,000.00 LISA BLAKESLEY 83.93 / MARY L. SCHEIBLE 400.00 / MEADOW GOLD BILLINGS 101.68 MEL'S OK TIRE STORE, INC. 1,764.64 / HOT SPRINGS CO. MEM. HOSPITAL 100,000.00 HOT SPRINGS COUNSELING SERV. 8,874.99 / MESSENGER & OVERFIELD 3,394.33 MIECO N. EYER, SUCCESSOR TRUSTEE 2,697.00 / MIKE BARTON 105.00 MOORE MEDICAL, LLC 92.19 / NIELSEN OIL CO., INC. 218.00 THE OFFICE SHOP, INC 898.00 / OWL CREEK WATER DISTRICT 2,311.00 ROCKY MOUNTAIN POWER 4,642.43 / PAMIDA 33.16 / PERFORMANCE AUTO & GLASS 594.82 PINNACLE BANK OF THERMOPOLIS 40.00 / PINNACLE BANK OF THERMOPOLIS 1,990.00 PLAINSMAN PRINTING & SUPPLY 610.40 / POSTMASTER 505.90 QUARTERMASTER, INC. 101.96 / CENTURY LINK 651.10 / CENTURY LINK 5.17 WYOMING DEPT OF TRANSPORTATION 5.00 / GORRELL & HOPKINSON, P.C. 1,363.13 RIVERTON TIRE & OIL CO., INC. 14,041.00 / ROBERT G. WATTS 98.00 TRUE NORTH STEEL 15,309.99 / RT COMMUNICATIONS, INC. 952.95 SANTANA KEENER 210.23 / SERLKAY PRINTING 388.00 SHOSHONE OFFICE SUPPLY 1,369.86 / SPILLMAN TECHNOLOGIES, INC. 7,526.00 THE STANDARD INS. CO. 1,399.39 / STEHLIN PLUMBING & CONTRACTING 85.00 SOUTH THERMOPOLIS WATER&SEWER DIST. 2,226.00 TEAM LABORATORY CHEMICAL CORP. 302.45 / TEEPEE POOLS 306.00 TOWN OF THERMOPOLIS 34,870.35 / TRAVELING COMPUTERS, INC. 10,540.64 TRI COUNTY TELEPHONE ASSOC,INC 334.29 / VERIZON WIRELESS 34.85 VICKI M. NICHOLS 25.07 / VISA - CARD ONE 2,760.80 / VISA - CARD FOUR 120.12 VISA - CARD FIVE 279.00 / VISA - CARD SIX 20.98 / VISA - CARD SEVEN 331.39 VISA (CARD EIGHT) 112.23 / VISA 304.71 / VISA 247.83 / WCS TELECOM 216.96 WEST PAYMENT CENTER 121.10 / WYOMING DEPT. OF WORKFORCE SERVICES 2,413.35 4 WYOMING COUNTY CLERK'S ASSOCIATION 100.00 / WYOMING.COM 20.00 WYOMING DIVISION OF 90.00 / ORCHARD TRUST COMPANY 5,079.26 WYOMING GAS 1,022.71 / WYONET INC. 227.90 / WYO RETIREMENT SYSTEM 22,579.78 036-NCPERS GROUP LIFE INS. 256.00
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MINUTES OF COUNTY COMMISSIONERS MEETINGJune 29, 2012

MINUTES OF COUNTY COMMISSIONERS MEETING
June 29, 2012