MINUTES OF COUNTY COMMISSIONERS MEETING February 21, 2012

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		February 21, 2012
The Hot Springs Board of County Commissioners met in regular session on Tuesday, February 21, 2012 at 4:00 p.m. in the Commissioners Room at the Government Annex. Present were Commissioners John Lumley and Mike Baker. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. County Attorney Jerry Williams joined the meeting later in the afternoon. Commissioner Brad Basse was absent on County business in Cheyenne. Vice-Chairman Mike Baker assumed the chair and suspended Roberts Rules of Order so that business might be conducted in Commissioner Basse’s absence. Vice-Chairman Baker led those present in the Pledge of Allegiance. Approval of Agenda John Lumley moved to approve the agenda with the following addition: ADD:Other Business4. Consider LWC Digital Information Request Move Correspondence Item 3 to Other Business Item 5 — EIS Data Extension Request Mike Baker seconded the motion. Motion carried. Emergency Management Monthly Report Emergency Management Coordinator Bill Gordon asked the Commissioners to be aware that, in light of the decreasing Homeland Security funding in the future, the Motorola Service Agreement will probably have to come out of the County budget. In the past, Homeland Security funds have been sufficient to cover the roughly $22,000.00 annual cost of the service agreement. No action was required on this item at this time. Public Hearing — Liquor License Transfer — Stone’s Throw Restaurant Vice-Chairman Baker declared the public hearing for the Stone’s Throw Restaurant Liquor License transfer open at 4:15 p.m. Clerk Odde presented the application for a liquor license transfer for Stone’s Throw Restaurant from Krista Raymond, LLC to Clyde and Jennifer (Jeffs) Fisher. All fees, transfer costs and necessary paperwork have been received, and approval has been received from the state to proceed with the transfer. After three calls for public comment, hearing none, Vice-Chairman Baker declared the public hearing closed at 4:21 p.m. John P. Lumley moved to approve the transfer of Liquor License #540-11 for the Stone’s Throw Restaurant from Krista Lynn Raymond, LLC to Clyde and Jennifer (Jeffs) Fisher. The license will run from 2/21/12 through 10/06/12. Mike Baker seconded the motion. Motion carried. Museum Accession Report Museum Director Ross Rhodes appeared before the Commissioners to discuss his annual Accession Report. Since Mr. Rhodes took over the Director’s position in 2009, he has been working to bring the accession information up to date. This has turned out to be a very extensive project and Mr. Rhodes anticipates it will be at least another two years before it is completed. He anticipates there will be approximately 28,000 items involved by the time the update is complete, including the recently received Wyoming Pioneer Home Museum collection. Mr. Rhodes also reported that employee Carolyn Krider has resigned as she is moving out of state. Chris Vanderhoff has been hired as her replacement. 1 WYECIP Contract The Commissioners reviewed the agreement to participate in the WYECIP process with the Wyoming Business Council and State Energy Office. County Attorney Jerry Williams is in the process of reviewing the agreement, but has not yet completed the review. After a brief discussion, John P. Lumley moved approval of the agreement between the Wyoming Business Council, Business and Energy Division, State Energy Office and Hot Springs County, Wyoming to engage in the WYECIP process, subject to the County Attorney’s review and approval. Mike Baker seconded the motion. Motion carried. Consider Shredder Purchase — County Attorney’s Office County Attorney Jerry Williams appeared before the Commissioners to request approval for the purchase of a new shredder for shared Courthouse use. The present shared shredder has been inoperable for some time and may be unrepairable. CA Williams presented several options as researched by his staff along with prices for the replacement shredder. After some discussion, John P. Lumley moved to authorize the purchase of a new shredder at a cost not to exceed $1,000.00, with funds to come from Courthouse Equipment. Mike Baker seconded the motion. Motion carried. Other Business Amendment #1 to WYDOT Airport Grant #2807 — THP-11C AIP 02 — Per Jon Jordy with the Wyoming Aeronautics Commission, there was an error in the grant description. The remaining land acquisition costs were not included in the description of work for this grant. Amendment #1 is a no-cost amendment that simply changes the description of work to include remaining land acquisition costs. John P. Lumley moved to approve Amendment #1 to WYDOT Airport Grant #2807 for state project #THP-11C AIP 02. Mike Baker seconded the motion. Motion carried. Koerwitz, Michel, Wright Annual Services Agreement — Clerk Odde presented the Annual Services Agreement with Koerwitz, Michel, Wright & Associates for the Commissioners’ approval. This is the annual contract for yearly audit services setting out duties for both parties and fees. Fee for the general audit is not to exceed $18,000.00 and fee for the separate single audit is not to exceed $3,600.00. The separate single audit is required whenever the county receives more than $500,000.00 in federal grant funding annually, which Clerk Odde reported has already happened for the 2012 fiscal year. John P. Lumley moved to approve the Annual Services Agreement between Koerwitz, Michel, Wright & Associates and Hot Springs County for total fees not to exceed $21,600. Mike Baker seconded the motion. Motion carried. DEQ Letter of Credit #2 for Permit 582(s) — John P. Lumley moved to table this item to the March 6, 2012 meeting due to questions about the format of the letter of credit. Mike Baker seconded the motion. Motion carried. RMP EIS Information Extension Request — BLM District Manager Steve Dondero has requested information to be included with Bighorn Basin RMP Final Environmental Impact Statement from the County Commissioners and Conservation Districts addressing the social and economic history of the counties and the impact thereon of the BLM’s decisions. Since this letter was just received, and the information is requested by March 10, 2012, there was some concern by the Commissioners that an adequate response could not be formulated in the short amount of time available. John P. Lumley moved to draft a letter to Mr. Dondero with a copy to Caleb Hiner requesting a 30-day extension to the information request. Mike Baker seconded the motion. Motion carried. The letter will be sent February 22, 2012. Land with Wilderness Characteristics (LWC) Digital Information Request — The Governor has requested that the BLM meet with representatives from his office and each county involved in the Bighorn Basin RMP individually to review the BLM’s current LWC inventory and associated data. The four counties feel it would be most beneficial to have access to the LWC digital GIS information currently being used by the BLM prior to these pre-decisional meetings. 2 John P. Lumley moved that the Commissioners draft a letter to BLM District Manager Steve Dondero formally requesting this digital data be provided at least ten days prior to the March 13, 2012 meeting with the BLM and Governor’s office representatives. Mike Baker seconded the motion. Motion carried. Correspondence Wyoming Aeronautics Commission — Quarterly Meeting Agenda WyPA — 2012 Meeting Dates and Locations Wyoming Dept. of Revenue — 2012 Taxing Authority Compliance Report Library Board Minutes The Commissioners reviewed the foregoing correspondence. No further action was required. Adjournment There being no further business to come before the Board of County Commissioners at this time, Vice-Chairman Baker declared the meeting adjourned at 5:05 p.m.
		Attest:

Mike Baker, Vice-Chairman		Hans Odde, Clerk to the Board
3

MINUTES OF COUNTY COMMISSIONERS MEETING
February 21, 2012

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

February 21, 2012

The Hot Springs Board of County Commissioners met in regular session on Tuesday, February 21, 2012 at 4:00 p.m. in the Commissioners Room at the Government Annex.

Present were Commissioners John Lumley and Mike Baker. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. County Attorney Jerry Williams joined the meeting later in the afternoon. Commissioner Brad Basse was absent on County business in Cheyenne. Vice-Chairman Mike Baker assumed the chair and suspended Roberts Rules of Order so that business might be conducted in Commissioner Basse’s absence. Vice-Chairman Baker led those present in the Pledge of Allegiance.

Approval of Agenda

John Lumley moved to approve the agenda with the following addition:

ADD:Other Business4. Consider LWC Digital Information Request
Move Correspondence Item 3 to Other Business Item 5 — EIS Data Extension Request

Mike Baker seconded the motion. Motion carried.

Emergency Management Monthly Report

Emergency Management Coordinator Bill Gordon asked the Commissioners to be aware that, in light of the decreasing Homeland Security funding in the future, the Motorola Service Agreement will probably have to come out of the County budget. In the past, Homeland Security funds have been sufficient to cover the roughly $22,000.00 annual cost of the service agreement. No action was required on this item at this time.

Public Hearing — Liquor License Transfer — Stone’s Throw Restaurant

Vice-Chairman Baker declared the public hearing for the Stone’s Throw Restaurant Liquor License transfer open at 4:15 p.m. Clerk Odde presented the application for a liquor license transfer for Stone’s Throw Restaurant from Krista Raymond, LLC to Clyde and Jennifer (Jeffs) Fisher. All fees, transfer costs and necessary paperwork have been received, and approval has been received from the state to proceed with the transfer. After three calls for public comment, hearing none, Vice-Chairman Baker declared the public hearing closed at 4:21 p.m. John P. Lumley moved to approve the transfer of Liquor License #540-11 for the Stone’s Throw Restaurant from Krista Lynn Raymond, LLC to Clyde and Jennifer (Jeffs) Fisher. The license will run from 2/21/12 through 10/06/12. Mike Baker seconded the motion. Motion carried.

Museum Accession Report

Museum Director Ross Rhodes appeared before the Commissioners to discuss his annual Accession Report. Since Mr. Rhodes took over the Director’s position in 2009, he has been working to bring the accession information up to date. This has turned out to be a very extensive project and Mr. Rhodes anticipates it will be at least another two years before it is completed. He anticipates there will be approximately 28,000 items involved by the time the update is complete, including the recently received Wyoming Pioneer Home Museum collection. Mr. Rhodes also reported that employee Carolyn Krider has resigned as she is moving out of state. Chris Vanderhoff has been hired as her replacement.

WYECIP Contract

The Commissioners reviewed the agreement to participate in the WYECIP process with the Wyoming Business Council and State Energy Office. County Attorney Jerry Williams is in the process of reviewing the agreement, but has not yet completed the review. After a brief discussion, John P. Lumley moved approval of the agreement between the Wyoming Business Council, Business and Energy Division, State Energy Office and Hot Springs County, Wyoming to engage in the WYECIP process, subject to the County Attorney’s review and approval. Mike Baker seconded the motion. Motion carried.

Consider Shredder Purchase — County Attorney’s Office

County Attorney Jerry Williams appeared before the Commissioners to request approval for the purchase of a new shredder for shared Courthouse use. The present shared shredder has been inoperable for some time and may be unrepairable. CA Williams presented several options as researched by his staff along with prices for the replacement shredder. After some discussion, John P. Lumley moved to authorize the purchase of a new shredder at a cost not to exceed $1,000.00, with funds to come from Courthouse Equipment. Mike Baker seconded the motion. Motion carried.

Other Business

Amendment #1 to WYDOT Airport Grant #2807 — THP-11C AIP 02 — Per Jon Jordy with the Wyoming Aeronautics Commission, there was an error in the grant description. The remaining land acquisition costs were not included in the description of work for this grant. Amendment #1 is a no-cost amendment that simply changes the description of work to include remaining land acquisition costs. John P. Lumley moved to approve Amendment #1 to WYDOT Airport Grant #2807 for state project #THP-11C AIP 02. Mike Baker seconded the motion. Motion carried.
Koerwitz, Michel, Wright Annual Services Agreement — Clerk Odde presented the Annual Services Agreement with Koerwitz, Michel, Wright & Associates for the Commissioners’ approval. This is the annual contract for yearly audit services setting out duties for both parties and fees. Fee for the general audit is not to exceed $18,000.00 and fee for the separate single audit is not to exceed $3,600.00. The separate single audit is required whenever the county receives more than $500,000.00 in federal grant funding annually, which Clerk Odde reported has already happened for the 2012 fiscal year. John P. Lumley moved to approve the Annual Services Agreement between Koerwitz, Michel, Wright & Associates and Hot Springs County for total fees not to exceed $21,600. Mike Baker seconded the motion. Motion carried.
DEQ Letter of Credit #2 for Permit 582(s) — John P. Lumley moved to table this item to the March 6, 2012 meeting due to questions about the format of the letter of credit. Mike Baker seconded the motion. Motion carried.
RMP EIS Information Extension Request — BLM District Manager Steve Dondero has requested information to be included with Bighorn Basin RMP Final Environmental Impact Statement from the County Commissioners and Conservation Districts addressing the social and economic history of the counties and the impact thereon of the BLM’s decisions. Since this letter was just received, and the information is requested by March 10, 2012, there was some concern by the Commissioners that an adequate response could not be formulated in the short amount of time available. John P. Lumley moved to draft a letter to Mr. Dondero with a copy to Caleb Hiner requesting a 30-day extension to the information request. Mike Baker seconded the motion. Motion carried. The letter will be sent February 22, 2012.
Land with Wilderness Characteristics (LWC) Digital Information Request — The Governor has requested that the BLM meet with representatives from his office and each county involved in the Bighorn Basin RMP individually to review the BLM’s current LWC inventory and associated data. The four counties feel it would be most beneficial to have access to the LWC digital GIS information currently being used by the BLM prior to these pre-decisional meetings.

John P. Lumley moved that the Commissioners draft a letter to BLM District Manager Steve Dondero formally requesting this digital data be provided at least ten days prior to the March 13, 2012 meeting with the BLM and Governor’s office representatives. Mike Baker seconded the motion. Motion carried.

Correspondence

Wyoming Aeronautics Commission — Quarterly Meeting Agenda
WyPA — 2012 Meeting Dates and Locations
Wyoming Dept. of Revenue — 2012 Taxing Authority Compliance Report
Library Board Minutes

The Commissioners reviewed the foregoing correspondence. No further action was required.

Adjournment

There being no further business to come before the Board of County Commissioners at this time, Vice-Chairman Baker declared the meeting adjourned at 5:05 p.m.

Attest:

Mike Baker, Vice-Chairman

Hans Odde, Clerk to the Board

MINUTES OF COUNTY COMMISSIONERS MEETINGFebruary 21, 2012

MINUTES OF COUNTY COMMISSIONERS MEETING
February 21, 2012