MINUTES OF COUNTY COMMISSIONERS MEETING January 03, 2012

STATE OF WYOMING	)	OFFICE OF THE BOARD OF
	)	COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS	)	THERMOPOLIS WYOMING
		January 03, 2012
The Hot Springs County Board of Commissioners met in regular session on Tuesday, January 03, 2012 at 9:00 a.m. in the Commissioners Room at the Courthouse. Present were Commissioners John P. Lumley, Brad Basse and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry D. Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman John P. Lumley led those present in the Pledge of Allegiance. Approval of Agenda Mike Baker made a motion to approve the agenda with the following change: ADD: Under Item 7 — Airport Update, add 30 minutes and move remaining items down 30 minutes. Brad Basse seconded the motion. Motion carried. Approval of Minutes Brad Basse made a motion to approve the minutes of December 6 and 20, 2011 as presented. Mike Baker seconded. Motion carried. Approve Bills The following bills were submitted for approval: (see attached). Payroll for December 2011 - $158,046.62. As the Commissioners were approving the bills, citizen C.W. Clark asked to speak. Mr. Clark asked why the Commissioners felt it necessary to review each bill individually, as he feels it is a waste of their time to do so. The Commissioners explained to Mr. Clark that, as they are responsible for approving the bills, it is important to them to look over each one and have the ability to discuss the bills with each other regarding the appropriateness of the charges if any of them come into question. Reorganization 2012 1. Select Chairman and Vice Chairman - Mike Baker made a motion to designate Brad Basse as Chairman of the Hot Springs County Board of Commissioners with John P. Lumley as Vice Chairman. Brad Basse seconded the motion. Discussion: Chairman Lumley asked Commissioner Baker to withdraw his motion, as he did not wish to be Vice-Chairman. Commissioner Baker did so, and the second concurred with the withdrawal. Chairman Lumley removed himself as chairman and moved to designate Brad Basse as Chairman and Mike Baker as Vice-Chairman. Mike Baker seconded the motion. Motion carried 2. Set Meeting Dates — John P. Lumley made a motion to set the meeting dates for the Board of Commissioners as the first and third Tuesday of every month, with the first meeting of the month starting at 9:00 a.m. and the second meeting of the month starting at 4:00 p.m. The only exception to this schedule being the second meeting in September, which will be cancelled due to the Commissioners’ attendance at the Wyoming Association of County Officials conference in Jackson September 18-21, 2012. Mike Baker seconded the motion. Motion carried. 3. Appoint County’s Official Paper — John P. Lumley made a motion appointing the Independent Record as the County’s official newspaper. Mike Baker seconded. Motion carried. 4. Set Commissioner’s Special Areas of Responsibility — After discussion, John P. Lumley made a motion designating the following as areas of special responsibility for each Commissioner: John P. Lumley: Chamber of Commerce, Town Properties, Senior Citizen Center, Yellowstone Development District, Town of Thermopolis, Hot Springs County Memorial Hospital and BLM Bighorn Basin RMP. Mike Baker: Town Properties, Town of Thermopolis, Armory Joint Powers Board, Hot Springs County Library, Hot Springs County Fairboard, Human Resources, BLM Bighorn Basin RMP, Road & Bridge and Tribal Liaison. Brad W. Basse: Town Properties, Town of Thermopolis, Search and Rescue, Thermopolis Hot Springs Economic Development Company, Basin Authority Child Support Enforcement, Land Use/Planning, Hot Springs County Museum, Bighorn 1 Basin Nature & Discovery Center Joint Powers Board, and Wyoming County Commissioners Association Board of Directors. Mike Baker seconded the motion. Motion carried. 5. Set County Holidays for 2012 — Mike Baker made a motion to approve the County Holidays for 2012 as presented, with a courthouse closing time of 1:00 p.m. on Christmas Eve. John P. Lumley seconded the motion. Discussion: After reviewing the 2012 calendar, Commissioner Baker amended his motion to closing all day Christmas Eve and remaining open all day on New Year’s Eve. Second concurred. Motion carried. The 2012 County Holiday schedule will be as follows: 02/20/12 — President's Day (Third Monday in February); 05/28/12 — Memorial Day (Last Monday in May); 07/04/12 — Independence Day — Wednesday 09/03/12 — Labor Day (First Monday in September); 10/08/12 — Columbus Day — Monday (Observed) 11/12/12 — Veteran's Day — Monday (Observed) 11/22-23/12 — Thanksgiving Holiday — Thursday & Friday 12/24-25/12 — Christmas Eve & Christmas Day (Monday & Tuesday) 01/01/12 — New Year’s Day (Tuesday) 6. Public Office Disclosure Statements — Clerk Odde presented each Commissioner with a Public Office Disclosure Statement which State Statute requires every elected official to fill out annually. Commissioners will fill out the statements and return them to Clerk Odde as soon as possible. Youth Alternatives Monthly Report Director Alan Rossler presented the first quarterly draw down request for the 2009 Sub-Grant. John P. Lumley moved to approve the Drawdown Request for the VOA/OJJDP “Non-Participating State” Grant CFDA #16.540 in the amount of $5,385.11 for the time period of 10/1/11 — 12/31/11. Mike Baker seconded the motion. Motion carried. Mr. Rossler reported that he currently has 11 active participants in his program, with one more coming in this week. A review of the program for 2011 indicated there were a total of 41 participants — 22 of them new to the program in 2011, the others ongoing from 2010. Participants ranged in age from 10-18 years old. There were only 4 repeat participants in 2011. Charges involved were alcohol, tobacco use, property destruction, larceny/theft and reckless driving/reckless endangerment with a vehicle. There were no detentions involving any of the program’s participants in 2011. Director Rossler thanked the Board of Commissioners for their continued support of the program. Commissioner Lumley reported that the public continues to communicate good feelings to him regarding the Youth Alternatives program. Road and Bridge Monthly Report Road and Bridge Supervisor Ray Shaffer distributed copies of the annual county road condition report and reviewed the report with the Commissioners. There are several roads in need of chip sealing this summer and Mr. Shaffer asked for authorization to reserve the required chips as soon as possible, as the chips produced locally last year are in danger of being sent to other counties via the state distribution system if they are not reserved for local use. Oil for the seal projects also needs to be contracted for in the near future to assure its availability at a reasonable price. Funding sources discussed included the Repair & Maintenance and Road Maintenance budget line items, as well as County Road Fund (Farm-To- Market) dollars. Mike Baker moved to approve up to $70,000.00 from the County Road Fund to be used for the purchase of chips for the seal projects. John P. Lumley seconded the motion. Motion carried. Rural Addressing Guidelines — Mr. Shaffer asked about public notification of the newly approved Rural Addressing Guidelines and Practices. The Commissioners directed Mr. Shaffer to work with Clerk Odde to publish a notification in the local paper that copies of the guidelines are available on the county website and at the Clerk’s office. Individuals whose addresses are directly impacted will be notified by mail. Work on bringing rural addresses into compliance with the guidelines has begun. Lane 12 Issue — Mr. Shaffer reported that a center stripe will be placed on the road and additional warning signs will be posted. Future right-of-way issues will be addressed on a case-by-case basis. 2 Emergency Management Monthly Report Emergency Management Coordinator Bill Gordon presented the State Homeland Security Grant for the Commissioners’ approval. This is a non-matching grant supporting the implementation of State Homeland Security Strategies regarding acts of terrorism and other catastrophic events. Mike Baker moved to approve the Office of Homeland Security Grant with Hot Springs County as a sub-grantee of the State in the amount of $52,446.71 for the time period September 1, 2011 through March 31, 2014. John P. Lumley seconded the motion. Motion carried. Commissioner Baker asked Mr. Gordon to investigate reports he has received regarding the Game & Fish personnel’s inability to access WYO-Link radio frequencies due to their being a low priority in the system. Mr. Gordon will discuss this with Benge Brown, the local game warden, to try to resolve the problem. Maintenance Monthly Report Maintenance Foreman Chuck Carver reviewed the bill for the repair of the elevator in the Law Enforcement Center. He acknowledged the hourly labor rate was fairly high, but pointed out that only certified repair personnel could work on the elevator due to liability issues. The HVAC system in the Annex building is now working well after the installation of a new pressure tank and a new control chip in the glycol feeder. There has been a bit of a problem keeping up with icy sidewalks this winter, but the installation of a snow melt/sand spreader on the plow should improve the situation. Mr. Carver indicated that the initial energy efficiency audit by Ennovate should be completed sometime this week. As there are many T-12 type fixtures in the County buildings, and those fixtures will become obsolete in terms of repair parts and bulbs as of July 1, 2012, lighting upgrades will likely be among the first of the energy efficiency projects recommended. Big Horn Energy conducted their annual inspection last month. The HVAC system for the locker room/restroom in Law Enforcement was reprogrammed resulting in much better temperature control in that area. The Dispatch area is still struggling with consistent temperature control. County Planner Monthly Report Planner Bo Bowman reported that the Planning Commission will be reviewing the Sable Run-Jackson road issue this month, so it will likely come before the Commissioners in February. No expansion application has been received for the Pearce gravel pit at this time. McGarvin-Moberly has been working with the DEQ to bring the pit area into compliance with the current permit. Mr. Bowman reported he is still participating in the Shoshone Forest Plan Revision meetings and the Wyo-Ben-Meeteetse Draw meetings. Mr. Bowman presented the Commissioners with a memo regarding the status of the human remains uncovered during excavation of the Pearce gravel pit. Planner Bowman reported that he has had an inquiry regarding the status of the LU Ranch road and has determined that it is not a county road, but did not know if it was a public road for access purposes. Commissioner Baker stated that he believed it was not a public road, but a private road with any access granted by agreement with the owners of the LU. Mr. Bowman will pass that information along to the inquiring party. Mr. Bowman asked for and was granted permission to purchase a digital camera for use in his duties as planner. Hot Springs County Boards & Committee Appointments Clerk Odde presented the county board openings to the Commissioners as follows: Fair Board1 opening / 1 applicant Hospital Board2 openings / 7 applicants Land Use Planning Board2 openings / 3 applicants Library Board2 openings / 2 applicants Museum Board1 opening / 1 applicant Predatory Animal Control Board2 openings / 3 applicants Natural Resources Planning Committee6 openings / 0 applicants Weed & Pest Board1 opening / 0 applicants The Commissioners reviewed the applications received in response to the advertisements placed in the Independent Record. Clerk Odde reviewed the requirements for board applications — Each applicant was to have filled out a Board Member Application form and returned it to the Clerk’s office no later than 12:00 noon on December 30, 2011. One of the applications for Hospital Board was received after the published deadline and was, therefore, disqualified. The Natural Resources Planning Committee and the Weed & Pest Board did not receive any applications to fill the open positions. County Clerk Odde will re-advertise for those positions and they will be filled at a later meeting. A ballot vote was taken before appointments were made and the following positions were appointed: 3 Fair BoardWeston Jones Hospital BoardMargaret Stansill, Beth Drake Land Use Planning BoardTerry Tonn, Sr., Diane Winter Library BoardBarb Vietti, Kathy Wallingford Lodging Tax BoardDan Moriarity Museum BoardKelly Andreen Predatory Animal Control BoardBob Blacketer — Sportsman, Art Hunter — At-Large John P. Lumley made the motion to certify the appointments. Mike Baker seconded. Discussion: a notification letter will be sent to all applicants notifying them of the outcome of their application and thanking them for their interest. Motion carried. Airport Update FAA Request for Reimbursement #15 — Clerk Odde presented FAA Request for Reimbursement #15 for the Commissioners’ approval. Mike Baker moved to approve FAA Project 3-56-0032-03 RFR #15 in the amount of $5,708.00. John P. Lumley seconded the motion. Motion carried. WYDOT - Aeronautics Division Request for Reimbursement #15 — Clerk Odde presented WYDOT- Aeronautics Division Request for Reimbursement #15 for the Commissioners’ approval. John P. Lumley moved to approve WYDOT-Aeronautics Division Project THP-11A-2757 RFR #15 in the amount of $180.00. Mike Baker seconded the motion. Motion carried. Progress Update — GDA representative Jeremy Gilb presented a draft of Addendum B to the Five-Year Generalized Agreement for the Commissioners’ review. This Addendum allows GDA to be compensated for ongoing work related to land acquisition beyond the scope of the original agreement. Fees are computed on time and expenses incurred with a not-to-exceed amount of $36,400.00. Mike Baker moved approval of Addendum B to the Five-Year Generalized Agreement with GDA, including Exhibit 2, subject to final approval by the FAA and WYDOT Aeronautics Division and the County Attorney. John P. Lumley seconded the motion. Motion carried. Snow Removal Equipment — Delivery of this equipment is currently scheduled for January 4^th or 5^th. GDA has discussed the issue of liquidated damages with the WYDOT Aeronautics people and the state’s stance is that the decision is up to the county. The Commissioners agreed to wait until the equipment is actually delivered to make that decision. Executive Session — Land Acquisition John P. Lumley moved to enter Executive Session to discuss land acquisition at 1:18 p.m. Mike Baker seconded the motion. Motion carried. Those present during the Executive Session were the Commissioners, Clerk Hans Odde, County Attorney Jerry Williams, GDA representatives Dustin Spomer and Jeremy Gilb, and attorney Larry Jones by phone. Mike Baker moved to leave Executive Session at 2:30 p.m. John P. Lumley seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session. Jail Maintenance Issues This agenda item was cancelled at Deputy Beth Helm’s request Coroner Billing Discussion Coroner Mark Mortimore appeared to answer questions from the Commissioners regarding charges submitted by his office for mileage and miscellaneous items related to autopsies. Mr. Mortimore indicated that his office does not have any vehicles for transportation of remains so vehicles must be rented from the funeral home for this purpose. Mileage is charged per loaded mile, so in the case of cremation, mileage is only charged one way. Regarding the miscellaneous fees, Mr. Mortimore stated that one person cannot handle all the arrangements, so he has to contract other people to do that. The Commissioners felt that these expenses should come out of the Coroner’s budget rather than be borne by the County. After discussion, Mr. Mortimore agreed to cover these expenses going forward. Weed & Pest Health Insurance Request Clerk Odde reported that he had been approached by Dee Hillberry, Weed & Pest Board Chairman, regarding the possibility of joining the County’s health insurance plan and what the cost would be to do so. At the current rates, joining the County would save the Weed & Pest roughly $4,800.00 per month in premium costs. Mr. Odde has discussed this with Brad Johnson, the county’s insurance consultant, and Mr. Johnson indicated that it would be possible to add Weed & Pest to the county’s insurance. After 4 discussion, the Commissioners asked Mr. Odde to get more information and a recommendation from Mr. Johnson regarding the potential consequences of adding the Weed & Pest employees to the county’s insurance plan. Other Business Lane 3 IRP Draw Down Request #18 — Clerk Odde presented IRP Draw Down Request #18 for the Lane 3 project. John P. Lumley moved to approve Draw Down Request #18 for the Lane 3, Phase 1 & 2, IRP #CN15020 in the amount of $1,982.50. Mike Baker seconded the motion. Motion carried. Commissioner Baker asked for the other Commissioners’ approval to discuss the ongoing delays in the Lane 3 project with Engineering Associates in an attempt to impart more of a sense of urgency to them regarding progress on the project. Commissioners Basse and Lumley agreed this would be a good idea. Lane 3 SLIB Grant Draft Request #16 — Clerk Odde presented SLIB Grant Draft Request #16 for the Lane 3 project. Clerk Odde noted that three of the invoices included on the SLIB request were not included on the IRP request as they deal only with the rural portion of the project, which is not included in the IRP Grant. John P. Lumley moved to approve Grant Draft Request #16 for SLIB Grant #MRG-11008HS in the amount of $2,074.31. Mike Baker seconded the motion. Motion carried. Courthouse Communications Upgrade — Phase I Grant Draft Request #9 — Clerk Odde presented Grant Draft Request #9 for the Courthouse Communications Upgrade — Phase 1. Clerk Odde noted that this will be the final Grant Draft Request for this phase of the project as all of the 2009 Consensus Grant funds have now been expended. Mike Baker moved to approve Grant Draft Request #9 for SLIB Grant #MRG-09413HS in the amount of $4,087.22. John P. Lumley seconded the motion. Motion carried. Courthouse Communications Upgrade — Phase II Grant Draft Request #1 — Clerk Odde presented Grant Draft Request #1 for Phase II of the Courthouse Communications Upgrade project. Clerk Odde noted that this will be the final Grant Draft Request for Phase II of this project as all grant funds for this project have now been expended. John P. Lumley moved to approve Grant Draft Request #1 for SLIB Grant #MRG-11117HS in the amount of $41,760.00. Mike Baker seconded the motion. Discussion: Commissioner Basse abstained from action on this item due to his status as a contractor on the project and asked that the Vice-Chairman sign the document if approved. Motion carried. Clerk Odde reminded the Commissioners that there would be more bills forthcoming for this project as there is more work to be done to complete the project and bills that have yet to be submitted for payment. There will be some money coming back from the Town for their share of this project. The Commissioners asked Clerk Odde to proceed with scheduling Quest to come and do the installation and training for the new phones as soon as possible. Owl Creek Water Project CDBG Draw Down Request #2 — Clerk Odde presented Draw Down Request #2 for the Owl Creek Water project. Clerk Odde noted that $925.00 from the last draw down request had been denied by the Wyoming Business Council because some of the expenses submitted for reimbursement had been incurred prior to the date of the grant agreement, making them ineligible for reimbursement. Therefore, the amount being paid to the Owl Creek Water District on this month’s voucher has been reduced by $925.00. The District is aware of this and is in agreement with the amount of the payment. John P. Lumley moved to approve the Wyoming Business Council Investment Ready Communities Draw Down Request #2 for the Owl Creek Water District project in the amount of $3,317.00. Mike Baker seconded the motion. Motion carried. Nakamura Trust Road Application Hearing Update — Mike Barton has been hired as the Hearing Officer and has begun the process of coordinating the hearing. No date has been set at this time. Adjournment There being no further business to come before the Board at this time, Mike Baker moved to adjourn. Brad Basse declared the meeting adjourned at 3:10 p.m.
		Attest:

Brad Basse, Chairman		Hans Odde, Clerk to the Board
5

MINUTES OF COUNTY COMMISSIONERS MEETING
January 03, 2012

STATE OF WYOMING

)

OFFICE OF THE BOARD OF

)

COUNTY COMMISSIONERS

COUNTY OF HOT SPRINGS

)

THERMOPOLIS WYOMING

January 03, 2012

The Hot Springs County Board of Commissioners met in regular session on Tuesday, January 03, 2012 at 9:00 a.m. in the Commissioners Room at the Courthouse.

Present were Commissioners John P. Lumley, Brad Basse and Mike Baker. Also present were County Clerk Hans Odde, County Attorney Jerry D. Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman John P. Lumley led those present in the Pledge of Allegiance.

Approval of Agenda

Mike Baker made a motion to approve the agenda with the following change:
ADD: Under Item 7 — Airport Update, add 30 minutes and move remaining items down 30 minutes.
Brad Basse seconded the motion. Motion carried.

Approval of Minutes

Brad Basse made a motion to approve the minutes of December 6 and 20, 2011 as presented. Mike Baker seconded. Motion carried.

Approve Bills

The following bills were submitted for approval: (see attached). Payroll for December 2011 - $158,046.62. As the Commissioners were approving the bills, citizen C.W. Clark asked to speak. Mr. Clark asked why the Commissioners felt it necessary to review each bill individually, as he feels it is a waste of their time to do so. The Commissioners explained to Mr. Clark that, as they are responsible for approving the bills, it is important to them to look over each one and have the ability to discuss the bills with each other regarding the appropriateness of the charges if any of them come into question.

Reorganization 2012

1. Select Chairman and Vice Chairman - Mike Baker made a motion to designate Brad Basse as Chairman of the Hot Springs County Board of Commissioners with John P. Lumley as Vice Chairman. Brad Basse seconded the motion. Discussion: Chairman Lumley asked Commissioner Baker to withdraw his motion, as he did not wish to be Vice-Chairman. Commissioner Baker did so, and the second concurred with the withdrawal. Chairman Lumley removed himself as chairman and moved to designate Brad Basse as Chairman and Mike Baker as Vice-Chairman. Mike Baker seconded the motion. Motion carried
2. Set Meeting Dates — John P. Lumley made a motion to set the meeting dates for the Board of Commissioners as the first and third Tuesday of every month, with the first meeting of the month starting at 9:00 a.m. and the second meeting of the month starting at 4:00 p.m. The only exception to this schedule being the second meeting in September, which will be cancelled due to the Commissioners’ attendance at the Wyoming Association of County Officials conference in Jackson September 18-21, 2012. Mike Baker seconded the motion. Motion carried.
3. Appoint County’s Official Paper — John P. Lumley made a motion appointing the Independent Record as the County’s official newspaper. Mike Baker seconded. Motion carried.
4. Set Commissioner’s Special Areas of Responsibility — After discussion, John P. Lumley made a motion designating the following as areas of special responsibility for each Commissioner:

John P. Lumley: Chamber of Commerce, Town Properties, Senior Citizen Center, Yellowstone Development District, Town of Thermopolis, Hot Springs County Memorial Hospital and BLM Bighorn Basin RMP.
Mike Baker: Town Properties, Town of Thermopolis, Armory Joint Powers Board, Hot Springs County Library, Hot Springs County Fairboard, Human Resources, BLM Bighorn Basin RMP, Road & Bridge and Tribal Liaison.
Brad W. Basse: Town Properties, Town of Thermopolis, Search and Rescue, Thermopolis Hot Springs Economic Development Company, Basin Authority Child Support Enforcement, Land Use/Planning, Hot Springs County Museum, Bighorn

Basin Nature & Discovery Center Joint Powers Board, and Wyoming County Commissioners Association Board of Directors.

Mike Baker seconded the motion. Motion carried.
5. Set County Holidays for 2012 — Mike Baker made a motion to approve the County Holidays for 2012 as presented, with a courthouse closing time of 1:00 p.m. on Christmas Eve. John P. Lumley seconded the motion. Discussion: After reviewing the 2012 calendar, Commissioner Baker amended his motion to closing all day Christmas Eve and remaining open all day on New Year’s Eve. Second concurred. Motion carried. The 2012 County Holiday schedule will be as follows:

02/20/12 — President's Day (Third Monday in February);
05/28/12 — Memorial Day (Last Monday in May);
07/04/12 — Independence Day — Wednesday
09/03/12 — Labor Day (First Monday in September);
10/08/12 — Columbus Day — Monday (Observed)
11/12/12 — Veteran's Day — Monday (Observed)
11/22-23/12 — Thanksgiving Holiday — Thursday & Friday
12/24-25/12 — Christmas Eve & Christmas Day (Monday & Tuesday)
01/01/12 — New Year’s Day (Tuesday)

6. Public Office Disclosure Statements — Clerk Odde presented each Commissioner with a Public Office Disclosure Statement which State Statute requires every elected official to fill out annually. Commissioners will fill out the statements and return them to Clerk Odde as soon as possible.

Youth Alternatives Monthly Report

Director Alan Rossler presented the first quarterly draw down request for the 2009 Sub-Grant. John P. Lumley moved to approve the Drawdown Request for the VOA/OJJDP “Non-Participating State” Grant CFDA #16.540 in the amount of $5,385.11 for the time period of 10/1/11 — 12/31/11. Mike Baker seconded the motion. Motion carried. Mr. Rossler reported that he currently has 11 active participants in his program, with one more coming in this week. A review of the program for 2011 indicated there were a total of 41 participants — 22 of them new to the program in 2011, the others ongoing from 2010. Participants ranged in age from 10-18 years old. There were only 4 repeat participants in 2011. Charges involved were alcohol, tobacco use, property destruction, larceny/theft and reckless driving/reckless endangerment with a vehicle. There were no detentions involving any of the program’s participants in 2011. Director Rossler thanked the Board of Commissioners for their continued support of the program. Commissioner Lumley reported that the public continues to communicate good feelings to him regarding the Youth Alternatives program.

Road and Bridge Monthly Report

Road and Bridge Supervisor Ray Shaffer distributed copies of the annual county road condition report and reviewed the report with the Commissioners. There are several roads in need of chip sealing this summer and Mr. Shaffer asked for authorization to reserve the required chips as soon as possible, as the chips produced locally last year are in danger of being sent to other counties via the state distribution system if they are not reserved for local use. Oil for the seal projects also needs to be contracted for in the near future to assure its availability at a reasonable price. Funding sources discussed included the Repair & Maintenance and Road Maintenance budget line items, as well as County Road Fund (Farm-To- Market) dollars. Mike Baker moved to approve up to $70,000.00 from the County Road Fund to be used for the purchase of chips for the seal projects. John P. Lumley seconded the motion. Motion carried. Rural Addressing Guidelines — Mr. Shaffer asked about public notification of the newly approved Rural Addressing Guidelines and Practices. The Commissioners directed Mr. Shaffer to work with Clerk Odde to publish a notification in the local paper that copies of the guidelines are available on the county website and at the Clerk’s office. Individuals whose addresses are directly impacted will be notified by mail. Work on bringing rural addresses into compliance with the guidelines has begun. Lane 12 Issue — Mr. Shaffer reported that a center stripe will be placed on the road and additional warning signs will be posted. Future right-of-way issues will be addressed on a case-by-case basis.

Emergency Management Monthly Report

Emergency Management Coordinator Bill Gordon presented the State Homeland Security Grant for the Commissioners’ approval. This is a non-matching grant supporting the implementation of State Homeland Security Strategies regarding acts of terrorism and other catastrophic events. Mike Baker moved to approve the Office of Homeland Security Grant with Hot Springs County as a sub-grantee of the State in the amount of $52,446.71 for the time period September 1, 2011 through March 31, 2014. John P. Lumley seconded the motion. Motion carried. Commissioner Baker asked Mr. Gordon to investigate reports he has received regarding the Game & Fish personnel’s inability to access WYO-Link radio frequencies due to their being a low priority in the system. Mr. Gordon will discuss this with Benge Brown, the local game warden, to try to resolve the problem.

Maintenance Monthly Report

Maintenance Foreman Chuck Carver reviewed the bill for the repair of the elevator in the Law Enforcement Center. He acknowledged the hourly labor rate was fairly high, but pointed out that only certified repair personnel could work on the elevator due to liability issues. The HVAC system in the Annex building is now working well after the installation of a new pressure tank and a new control chip in the glycol feeder. There has been a bit of a problem keeping up with icy sidewalks this winter, but the installation of a snow melt/sand spreader on the plow should improve the situation. Mr. Carver indicated that the initial energy efficiency audit by Ennovate should be completed sometime this week. As there are many T-12 type fixtures in the County buildings, and those fixtures will become obsolete in terms of repair parts and bulbs as of July 1, 2012, lighting upgrades will likely be among the first of the energy efficiency projects recommended. Big Horn Energy conducted their annual inspection last month. The HVAC system for the locker room/restroom in Law Enforcement was reprogrammed resulting in much better temperature control in that area. The Dispatch area is still struggling with consistent temperature control.

County Planner Monthly Report

Planner Bo Bowman reported that the Planning Commission will be reviewing the Sable Run-Jackson road issue this month, so it will likely come before the Commissioners in February. No expansion application has been received for the Pearce gravel pit at this time. McGarvin-Moberly has been working with the DEQ to bring the pit area into compliance with the current permit. Mr. Bowman reported he is still participating in the Shoshone Forest Plan Revision meetings and the Wyo-Ben-Meeteetse Draw meetings. Mr. Bowman presented the Commissioners with a memo regarding the status of the human remains uncovered during excavation of the Pearce gravel pit. Planner Bowman reported that he has had an inquiry regarding the status of the LU Ranch road and has determined that it is not a county road, but did not know if it was a public road for access purposes. Commissioner Baker stated that he believed it was not a public road, but a private road with any access granted by agreement with the owners of the LU. Mr. Bowman will pass that information along to the inquiring party. Mr. Bowman asked for and was granted permission to purchase a digital camera for use in his duties as planner.

Hot Springs County Boards & Committee Appointments

Clerk Odde presented the county board openings to the Commissioners as follows:
Fair Board1 opening / 1 applicant
Hospital Board2 openings / 7 applicants
Land Use Planning Board2 openings / 3 applicants
Library Board2 openings / 2 applicants
Museum Board1 opening / 1 applicant
Predatory Animal Control Board2 openings / 3 applicants
Natural Resources Planning Committee6 openings / 0 applicants
Weed & Pest Board1 opening / 0 applicants
The Commissioners reviewed the applications received in response to the advertisements placed in the Independent Record. Clerk Odde reviewed the requirements for board applications — Each applicant was to have filled out a Board Member Application form and returned it to the Clerk’s office no later than 12:00 noon on December 30, 2011. One of the applications for Hospital Board was received after the published deadline and was, therefore, disqualified. The Natural Resources Planning Committee and the Weed & Pest Board did not receive any applications to fill the open positions. County Clerk Odde will re-advertise for those positions and they will be filled at a later meeting. A ballot vote was taken before appointments were made and the following positions were appointed:

Fair BoardWeston Jones
Hospital BoardMargaret Stansill, Beth Drake
Land Use Planning BoardTerry Tonn, Sr., Diane Winter
Library BoardBarb Vietti, Kathy Wallingford
Lodging Tax BoardDan Moriarity
Museum BoardKelly Andreen
Predatory Animal Control BoardBob Blacketer — Sportsman, Art Hunter — At-Large
John P. Lumley made the motion to certify the appointments. Mike Baker seconded. Discussion: a notification letter will be sent to all applicants notifying them of the outcome of their application and thanking them for their interest. Motion carried.

Airport Update

FAA Request for Reimbursement #15 — Clerk Odde presented FAA Request for Reimbursement #15 for the Commissioners’ approval. Mike Baker moved to approve FAA Project 3-56-0032-03 RFR #15 in the amount of $5,708.00. John P. Lumley seconded the motion. Motion carried.
WYDOT - Aeronautics Division Request for Reimbursement #15 — Clerk Odde presented WYDOT- Aeronautics Division Request for Reimbursement #15 for the Commissioners’ approval. John P. Lumley moved to approve WYDOT-Aeronautics Division Project THP-11A-2757 RFR #15 in the amount of $180.00. Mike Baker seconded the motion. Motion carried.
Progress Update — GDA representative Jeremy Gilb presented a draft of Addendum B to the Five-Year Generalized Agreement for the Commissioners’ review. This Addendum allows GDA to be compensated for ongoing work related to land acquisition beyond the scope of the original agreement. Fees are computed on time and expenses incurred with a not-to-exceed amount of $36,400.00. Mike Baker moved approval of Addendum B to the Five-Year Generalized Agreement with GDA, including Exhibit 2, subject to final approval by the FAA and WYDOT Aeronautics Division and the County Attorney. John P. Lumley seconded the motion. Motion carried.
Snow Removal Equipment — Delivery of this equipment is currently scheduled for January 4^th or 5^th. GDA has discussed the issue of liquidated damages with the WYDOT Aeronautics people and the state’s stance is that the decision is up to the county. The Commissioners agreed to wait until the equipment is actually delivered to make that decision.

Executive Session — Land Acquisition

John P. Lumley moved to enter Executive Session to discuss land acquisition at 1:18 p.m. Mike Baker seconded the motion. Motion carried. Those present during the Executive Session were the Commissioners, Clerk Hans Odde, County Attorney Jerry Williams, GDA representatives Dustin Spomer and Jeremy Gilb, and attorney Larry Jones by phone. Mike Baker moved to leave Executive Session at 2:30 p.m. John P. Lumley seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session.

Jail Maintenance Issues

This agenda item was cancelled at Deputy Beth Helm’s request

Coroner Billing Discussion

Coroner Mark Mortimore appeared to answer questions from the Commissioners regarding charges submitted by his office for mileage and miscellaneous items related to autopsies. Mr. Mortimore indicated that his office does not have any vehicles for transportation of remains so vehicles must be rented from the funeral home for this purpose. Mileage is charged per loaded mile, so in the case of cremation, mileage is only charged one way. Regarding the miscellaneous fees, Mr. Mortimore stated that one person cannot handle all the arrangements, so he has to contract other people to do that. The Commissioners felt that these expenses should come out of the Coroner’s budget rather than be borne by the County. After discussion, Mr. Mortimore agreed to cover these expenses going forward.

Weed & Pest Health Insurance Request

Clerk Odde reported that he had been approached by Dee Hillberry, Weed & Pest Board Chairman, regarding the possibility of joining the County’s health insurance plan and what the cost would be to do so. At the current rates, joining the County would save the Weed & Pest roughly $4,800.00 per month in premium costs. Mr. Odde has discussed this with Brad Johnson, the county’s insurance consultant, and Mr. Johnson indicated that it would be possible to add Weed & Pest to the county’s insurance. After

discussion, the Commissioners asked Mr. Odde to get more information and a recommendation from Mr. Johnson regarding the potential consequences of adding the Weed & Pest employees to the county’s insurance plan.

Other Business

Lane 3 IRP Draw Down Request #18 — Clerk Odde presented IRP Draw Down Request #18 for the Lane 3 project. John P. Lumley moved to approve Draw Down Request #18 for the Lane 3, Phase 1 & 2, IRP #CN15020 in the amount of $1,982.50. Mike Baker seconded the motion. Motion carried. Commissioner Baker asked for the other Commissioners’ approval to discuss the ongoing delays in the Lane 3 project with Engineering Associates in an attempt to impart more of a sense of urgency to them regarding progress on the project. Commissioners Basse and Lumley agreed this would be a good idea.

Lane 3 SLIB Grant Draft Request #16 — Clerk Odde presented SLIB Grant Draft Request #16 for the Lane 3 project. Clerk Odde noted that three of the invoices included on the SLIB request were not included on the IRP request as they deal only with the rural portion of the project, which is not included in the IRP Grant. John P. Lumley moved to approve Grant Draft Request #16 for SLIB Grant #MRG-11008HS in the amount of $2,074.31. Mike Baker seconded the motion. Motion carried.

Courthouse Communications Upgrade — Phase I Grant Draft Request #9 — Clerk Odde presented Grant Draft Request #9 for the Courthouse Communications Upgrade — Phase 1. Clerk Odde noted that this will be the final Grant Draft Request for this phase of the project as all of the 2009 Consensus Grant funds have now been expended. Mike Baker moved to approve Grant Draft Request #9 for SLIB Grant #MRG-09413HS in the amount of $4,087.22. John P. Lumley seconded the motion. Motion carried.
Courthouse Communications Upgrade — Phase II Grant Draft Request #1 — Clerk Odde presented Grant Draft Request #1 for Phase II of the Courthouse Communications Upgrade project. Clerk Odde noted that this will be the final Grant Draft Request for Phase II of this project as all grant funds for this project have now been expended. John P. Lumley moved to approve Grant Draft Request #1 for SLIB Grant #MRG-11117HS in the amount of $41,760.00. Mike Baker seconded the motion. Discussion: Commissioner Basse abstained from action on this item due to his status as a contractor on the project and asked that the Vice-Chairman sign the document if approved. Motion carried. Clerk Odde reminded the Commissioners that there would be more bills forthcoming for this project as there is more work to be done to complete the project and bills that have yet to be submitted for payment. There will be some money coming back from the Town for their share of this project. The Commissioners asked Clerk Odde to proceed with scheduling Quest to come and do the installation and training for the new phones as soon as possible.
Owl Creek Water Project CDBG Draw Down Request #2 — Clerk Odde presented Draw Down Request #2 for the Owl Creek Water project. Clerk Odde noted that $925.00 from the last draw down request had been denied by the Wyoming Business Council because some of the expenses submitted for reimbursement had been incurred prior to the date of the grant agreement, making them ineligible for reimbursement. Therefore, the amount being paid to the Owl Creek Water District on this month’s voucher has been reduced by $925.00. The District is aware of this and is in agreement with the amount of the payment. John P. Lumley moved to approve the Wyoming Business Council Investment Ready Communities Draw Down Request #2 for the Owl Creek Water District project in the amount of $3,317.00. Mike Baker seconded the motion. Motion carried.
Nakamura Trust Road Application Hearing Update — Mike Barton has been hired as the Hearing Officer and has begun the process of coordinating the hearing. No date has been set at this time.

Adjournment

There being no further business to come before the Board at this time, Mike Baker moved to adjourn. Brad Basse declared the meeting adjourned at 3:10 p.m.

Attest:

Brad Basse, Chairman

Hans Odde, Clerk to the Board

MATTHEW BENDER & CO.,INC. 64.71 / KONE INC. 2,721.39 WORLAND CLEANERS & SUPPLY 53.85 / WYOMING SHERIFF'S ASSOCIATION 400.00 HASCO INDUSTRIAL SUPPLY 69.24 / DAY-TIMERS, INC. 42.07 D & D MACHINE, INC. 141.48 / ROY G. READY 190.00 JACK'S UNIFORM & EQUIPMENT 13.00 / HOT SPRINGS COUNTY LIBRARY 25.00 AFLAC (ACCOUNT #HW652) 798.65 / STATE OF WYOMING - A&I 57.61 ALLEGIANCE BENEFIT PLAN MANGT, INC. 47,217.89 / ANITA WEISBECK 33.30 H.O.P.E AGENCY & CRISIS LINE 1,500.00 / ATLAS OFFICE PRODUCTS, INC. 31.53 BRESNAN COMMUNICATIONS 55.20 / BARTON STAM 185.92 / BIG HORN WATER 114.25 BIG HORN ENERGY 5,092.74 / BIG HORN REDI-MIX 664.56 BLAIR'S SUPER MARKET 562.37 / BLIMPIES 108.96 / BOBBI OVERFIELD 40.00 PITNEY BOWES 1,000.00 / PITNEY BOWES 288.54 / BROKERS NATIONAL LIFE 498.60 BRUCE N. "BO" BOWMAN 11.10 / CALIFORNIA CONTRACTORS 69.90 / CAROL PICKETT 37.69 CAREER TRACK 149.00 / CASSIDY VANKIRK 60.00 / THERMOPOLIS HARDWARE 457.77 COLONIAL SUPPLEMENTAL INS. 148.60 / COMMUNITY HOME HEALTH SERVICES 1,250.00 VERIZON WIRELESS 70.41 / VERIZON WIRELESS 39.38 / VERIZON WIRELESS 56.77 VERIZON WIRELESS 266.99 / VERIZON WIRELESS 50.87 CROWLEY AIR SERVICE, LLC 4,974.07 / D & A CONSTRUCTION, INC. 595.00 ENGINEERING ASSOCIATES 3,965.00 / FLEETPRIDE 485.22 PINNACLE BANK OF THERMOPOLIS 36,390.14 / FOOD SERVICES OF AMERICA 2,495.45 MORTIMORE FUNERAL HOME 1,550.00 / GDA ENGINEERS 2,175.81 GOTTSCHE THERAPY REHAB WELLNESS 320.00 / GREENWOOD MAPPING, INC. 400.00 MOUNTAIN WEST BUSINESS SOLUTIONS 81.98 / MOUNTAIN WEST BUSINESS SOLUTIONS 146.29 HANS ODDE 579.74 / HEARTLAND AG-BUSINESS GROUP 45.00 HOLLAND & HART LLP 10,000.00 / HONNEN EQUIPMENT CO. 285.37 HOT SPRINGS COUNTY HEALTH INS ACCT 59,746.13 HOT SPRINGS CO. SCHOOL DIST #1 6,307.89 / INDEPENDENT RECORD 2,312.30 INDOFF INC. 314.82 / ISC 47,239.39 / JADECO, INC. 18,267.00 JADECO,INC. RETENTION 2,000.00 / JENNIFER CHENEY 88.26 / JILL JACOBSON 1,200.00 JUDY M. CARSWELL 17.00 / KINDALE ANDREEN 45.00 / McCLINTOCK--KWIK MART 25.13 MARCIA E. BEAN 120.99 / MARY L. SCHEIBLE 1,254.16 / MEADOW GOLD DAIRY 303.50 HOT SPRINGS COUNSELING SERV. 9,774.99 / MESSENGER & JUROVICH, P.C. 1,268.70 NADA USED CAR GUIDE 485.00 / O'REILLY AUTO PARTS 25.39 O'REILLY AUTO PARTS 5.49 / O'REILLY AUTO PARTS 31.96 / OWL CREEK GRAPHICS 194.85 OWL LUMBER INC. 294.53 / OWL CREEK WATER DISTRICT 2,392.00 ROCKY MOUNTAIN POWER 4,762.72 / PAMIDA 157.56 / PERFORMANCE AUTO & GLASS 49.09 PERFORMANCE AUTO & GLASS 496.77 / PINNACLE BANK OF THERMOPOLIS 150.00 PINNACLE BANK OF THERMOPOLIS 37.73 / PINNACLE BANK OF THERMOPOLIS 1,425.00 PRINT ZONE 130.20 / PUBLIC SAFETY CENTER,INC. 510.00 / CENTURY LINK 650.70 CENTURY LINK 7.29 / GORRELL & HOPKINSON, P.C. 1,068.58 RIVERTON TIRE & OIL CO., INC. 595.83 / TRUE NORTH STEEL 234.15 RT COMMUNICATIONS, INC. 2,387.13 / SHOSHONE OFFICE SUPPLY 508.25 SIMPSON, KEPLER & EDWARDS, LLC 3,832.50 / THE STANDARD INS. CO. 1,401.34 STEHLIN PLUMBING & CONTRACTING 460.00 / T&JPROPANE 39.75 TEAM LABORATORY CHEMICAL CORP. 685.90 / TEEPEE POOLS 299.00 THE RITZ THEATER 70.59 / TOWN OF THERMOPOLIS 34,258.28 TRAVELING COMPUTERS, INC. 1,516.79 / WYOMING DEPT OF TRANSPORTATION 77.28 VERIZON WIRELESS 34.34 / VICKLUND PHARMACY 1,415.56 VICKLUND CAR CLINIC, INC. 197.08 / VISA - CARD FOUR 61.00 / VISA 497.42 VISA 7.48 / WCS TELECOM 273.72 / WEST PAYMENT CENTER 121.10 WHITE HORSE FEED & SEED LLC 43.99 / EMPLOYMENT TAX DIVISION 2,383.69 WYOMING.COM 20.00 / WYOMING DIVISION OF 45.00 / ORCHARD TRUST COMPANY 5,004.26 WYOMING GAS 2,845.75 / WYONET INC. 113.95 / WYO RETIREMENT SYSTEM 22,431.90 036-NCPERS GROUP LIFE INS. 272.00 / WYOMING TECHNOLOGY TRANSFER CENTER 130.00

MINUTES OF COUNTY COMMISSIONERS MEETINGJanuary 03, 2012

MINUTES OF COUNTY COMMISSIONERS MEETING
January 03, 2012