MINUTES OF COUNTY COMMISSIONERS MEETING |
||||
|---|---|---|---|---|
| STATE OF WYOMING | ) | OFFICE OF THE BOARD OF | ||
| ) | COUNTY COMMISSIONERS | |||
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING | ||
| January 04, 2011 | ||||
| The Hot Springs County Board of Commissioners met in regular session on Tuesday, January 04, 2011
at 9:00 a.m. in the Commissioners Room at the Courthouse. Present were Commissioners John P. Lumley, Brad Basse and Mike Baker. Also present were County Clerk Hans Odde, Hot Springs County Attorney Jerry D. Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman John P. Lumley led those present in the Pledge of Allegiance. Approval of Agenda Brad Basse made a motion to approve the agenda with the following amendments: DELETE:2:00 p.m. Shelley Deromedi8. Web Server Project Discussion ADD:2:00 p.m. Joe Alexander8. USFS Supervisor Introduction Other Business5. Courthouse Communications Draw Down #4 Mike Baker seconded the motion. Motion carried. Approval of Minutes Mike Baker made a motion to approve the minutes of December 07, 2010 as presented. Brad Basse seconded. Motion carried. Brad Basse moved to approve the minutes of December 21, 2010 as presented. Mike Baker seconded the motion. Motion carried. Approve Bills The following bills were submitted for approval: (see attached). Payroll for December 2010 - $157,486.31. Reorganization 2011 1. Select Chairman and Vice Chairman - Mike Baker made a motion to designate John P. Lumley as Chairman of the Hot Springs County Board of Commissioners with Brad Basse as Vice Chairman. Brad Basse seconded the motion. Motion carriedHot Springs County Boards & Committees Appointments Clerk Odde presented the county board openings to the Commissioners as follows: | ||||
| ||||
| The Commissioners reviewed the applications received in response to the advertisements placed in the Independent Record. Clerk Odde reviewed the requirements for board applications — Each applicant was to have filled out a Board Member Application form and returned it to the Clerk's office no later than 5:00 p.m. on December 31, 2010 along with a letter of interest. All the applicants for board positions had complied with these requirements. Discussion ensued regarding the necessity of both an application and a letter of interest for board positions. Mike Baker moved that, henceforth, those interested in serving on Boards within the county be required to submit only an application form — the letter of interest will no longer be required. Brad Basse seconded the motion. Motion carried. Two of the boards (Library and Land Use Planning) and the Natural Resources Planning Committee did not receive enough qualified applications to fill all open positions. County Clerk Odde will re-advertise for those positions and they will be filled at a later meeting. A ballot vote was taken before appointments were made and the following positions were appointed: | ||||
| ||||
| Brad Basse made the motion to certify the appointments, notify all applicants and re-advertise for the
unfilled positions. Mike Baker seconded. Motion carried. Road and Bridge Monthly Report Road and Bridge Supervisor Ray Shaffer reviewed the Utility License Agreement application from TCT, Inc. for work at five sites located on County Roads 13 and 18. Mr. Shaffer indicated that he had no objections to this agreement. Brad Basse moved to approve the Utility License Agreement between Tri- County Telephone Association, Inc. and Hot Springs County subject to the scope of work presented for work at five sites located on County Roads 13 and 18, contingent upon receiving the required fees. Mike Baker seconded the motion. Motion carried. County crews have done more sanding and plowing than normal on the hills and curves on county roads throughout the county due to the weather. Mr. Shaffer reported that he expects to have word on the chipper the county is trying to acquire from State Surplus by January 18th . Pipe has been acquired from Merit Energy for use in building fence tie-offs for cattle guards installed by the county. Mr. Shaffer 2 indicated that he is trying to standardize the cattle guard installations throughout the county to increase efficiency when replacement and/or repairs are required. The Lo-Boy is being rebuilt to improve performance and extend its useful life. The annual fire extinguisher inspection has been completed. No county fire extinguishers had to be used in 2010. Mr. Shaffer will be working with all county employees on fire extinguisher use training this year. He is also looking into bringing his department employees up to date on First Aid training, but funds will have to come from the county budget, as there are no Homeland Security funds available for that type of training. There has been no further progress on the fire number issue at this point. Clerk Odde is still working with WYDOT to set up dates for a work session on this item. Mr. Shaffer requested approval from the Commissioners to construct a clean map room in the corner of the shop. An enclosed area with tables would make it much easier to keep the maps clean and in good shape as the department works with them. Mr. Shaffer indicated that the work could be done in-house at an estimated cost of $2,500-$3,000. Brad Basse moved to authorize the expenditure of up to $3,000 from the Capital Improvements budget for a map room in the Road & Bridge shop. Mike Baker seconded the motion. Motion carried. Planner Lee Campbell joined Mr. Shaffer to discuss the issue of non-maintained county roads. There are several road segments that were originally designated as county roads, but through the years, due to changes in traffic patterns, land ownership, etc., have not been maintained by the county. As a result, these segments are being maintained by other entities. In order for the county to maintain its right-of-way and easement rights on these segments, Planner Campbell indicated that the county needs to affirm its position as owner of these roads. Mr. Shaffer concurred that this is an issue that needs to be addressed sooner than later. County Attorney Jerry Williams warned the Commissioners to proceed with caution as there could be landowner resistance, increased maintenance expense to the county, etc. as a result of upgrading these roads. Emergency Management Monthly Report Emergency Management Coordinator Bill Gordon reported that weekly data backups of the county server are being made and stored off-site. Mr. Gordon indicated that he feels there is a definite need for First Aid/CPR training for all county employees. He has looked into various options for doing this, and is asking the Commissioners to consider funding this training in near future. No action was taken by the Commissioners at this time. The new Search & Rescue/Alternate Emergency Operations Center building has no internet access at this time. If it becomes necessary to use the Alternate Emergency Operations Center due to a disaster rendering all or portions of the Courthouse unusable, it would be imperative to have internet access at the AEOC site. Mr. Gordon has worked with Troy Bath, the county's IT consultant, to determine the most cost effective means of providing internet access at the AEOC building. Mr. Bath recommends DSL service through RT Communications at an approximate cost of $35/month. Discussion ensued regarding the necessity of having internet access at that building at this time. Mr. Gordon will discuss the matter further with Mr. Bath and report back to the Commissioners. Maintenance Monthly Report Repairs — Maintenance Foreman Chuck Carver discussed various needed repairs in the Law Enforcement Center. He has discussed these with Chief of Police Mark Nelson also, as the Town is responsible for half the cost of any repairs in that area. Mr. Carver also discussed ongoing maintenance problems in the Government Annex. One thing he would like to do immediately is place strainers in the water lines going to the HVAC pumps. The seals have been replaced once and are leaking again. The strainers were removed from the original plans, but Mr. Carver feels that they are vital to the proper operation of the HVAC system and should be installed at this time. As the one year warranty period is ending in the next few months, Mr. Carver voiced his concern over continued drainage problems in the Annex parking lot and feels that they need to be further addressed sooner than later. County Planner Monthly Report Planner Lee Campbell reviewed ongoing issues with water right transfer/abandonment in conjunction with the subdivision process and recommended that Dave Deutz with the State Engineer's Office be asked to come to the next meeting to address whether the water rights issues have been addressed by the following subdividers: Red Rock Business Park, Shumway/Baker and Pettipiece. Commissioner Baker 3 indicated that he had specific knowledge that the issue with Pettipiece has been taken care of. The Commissioners asked Planner Campbell to contact Mr. Deutz and invite him to address at least these three subdivisions at the first meeting in February. Youth Alternatives Monthly Report Director Bob Wyss reported that he currently has 19 participants in his program and things are going well. Still no final word on the new grant funds, but Mr. Wyss' inquiries indicate the funds may be in hand by the end of this week. Mr. Wyss presented his Fourth Quarter — 2010 Draw Down Request in the amount of $5,204.38 for the Commissioners' approval. Mike Baker moved to approve the 4th Quarter DDR for the VOA/OJJDP "Non-Participating" State Grant CFDA #16.540 in the amount of $5,204.38. Brad Basse seconded the motion. Motion carried. Airport Update FAA Request for Reimbursement #3 — Clerk Odde presented FAA Request for Reimbursement #3 covering GDA's invoice for engineering services for the Commissioners' approval. Brad Basse moved to approve FAA Project 3-56-0032-03 RFR #3 in the amount of $88,511.00. Mike Baker seconded the motion. Motion carried. WYDOT - Aeronautics Division Request for Reimbursement #3 — Clerk Odde presented WYDOT-Aeronautics Division Request for Reimbursement #3 for the Commissioners' approval. Mike Baker moved to approve WYDOT-Aeronautics Division Project THP-11A-2757 RFR #2 in the amount of $2,795.00. Brad Basse seconded the motion. Motion carried. Land Acquisition — Dusty Spomer introduced Joel Peckham and Zack Herbst with Worldwide Consultant Group as the new land acquisition facilitators for the airport project. Mr. Peckham reported that the landowner has allowed both the appraiser and GDA representatives back on the property in order to gather information to proceed with the appraisal. The appraisal should be completed by January 20th; the WYDOT review will then take about a week. When the WYDOT review is complete, any necessary revisions will be made to the appraisal, and then Mr. Peckham's group will proceed with the land acquisition process. Mr. Peckham anticipates meeting directly with the Holden's to discuss the next steps in the process within the next two weeks. Clerk Odde reported that he received a "Partial Title Commitment" for the property which he would be forwarding to Mr. Peckham. Mr. Spomer presented a letter formalizing the switch from WYDOT to Worldwide Consultant Group for land acquisition for Clerk Odde's signature. Hangars — Rick Patton presented a draft plan regarding hangar design and placement at the new airport for the Commissioners' review. Discussion ensued regarding auto access, ownership/leasing of hangar spaces, etc. No action was required or taken at this time. Consideration will be given to a workshop with local members of the flying public at a later date. Snow Removal Equipment — Bid documents are being prepared and will be submitted to the Commissioners for approval at the first meeting in February. US Forest Service Supervisor Introduction U.S. Forest Service District Ranger Terry Root introduced the new USFS Shoshone Forest Supervisor Joe Alexander to the Commissioners. Mr. Alexander replaces Becky Aus, who recently retired. Mr. Alexander reviewed his background and discussed his management philosophy, and discussed the current status of the Shoshone Forest Plan revision. Mr. Root and Planner Lee Campbell discussed possible timber sales in the Shoshone Forest and how to go about marketing those timber sales. Other Business Coordination Training Sponsorship — Chairman Lumley reviewed his request for sponsorship funds for the Coordinator's Training to be held in Cody on January 13, 2011. Mike Baker moved to approve expenditure of $125.00 in sponsorship funds for the Coordinator's Training put on by the Meeteetse Conservation District in Cody on January 13, 2011. Brad Basse seconded the motion. Discussion: funds will come from the Bighorn Basin Resource Management Plan Revision account. Motion carried. Landfill Work Session Reminder — Clerk Odde reminded the Commissioners of their scheduled work session with the Town Council to hammer out details of the Landfill Agreement at 5:00 p.m. in the Council Chambers. 4 Lane 3 IRP Draw Down Request #6 — Clerk Odde presented IRP Draw Down Request #6 for the Lane 3 project. Brad Basse moved to approve Draw Down Request #6 for the Lane 3, Phase 1 & 2, IRP #CN15020 in the amount of $851.67. Mike Baker seconded the motion. Motion carried. Lane 3 SLIB Grant Draft Request #4 — Clerk Odde presented SLIB Grant Draft Request #4 for the Lane 3 project. Mike Baker moved to approve Grant Draft Request #4 for SLIB Grant #MRG-11008HS in the amount of $647.27. Brad Basse seconded the motion. Motion carried. Courthouse Communications Project Draw Down Request #4 — Clerk Odde presented Grant Draft Request #4 for the Courthouse Communications project. Brad Basse moved to approve Grant Draft Request #4 for SLIB Grant #MRG-09413HS in the amount of $1995.00. Mike Baker seconded the motion. Motion carried. Correspondence State Attorney General — Citizen Complaint Update Governor's Office — BIA Letter Response Weed & Pest — Kirby Creek Special Weed Management Zone Meeting Notification Treasurer Reports — November, 2010 Lodging Tax Board Minutes The Commissioners reviewed the foregoing items. No action was required or taken at this time. Commissioner Scholarship Clerk Odde reported that he had been contacted by the guidance counselor regarding updating the Commissioner Scholarship application. After discussion, the Commissioners indicated that, beyond a change in due dates, they were content with the application as it currently stands. Clerk Odde will work with the Commissioners' staff to update the application and provide it to the High School Guidance Office and post it on the county website. Adjournment There being no further business to come before the Board at this time, Brad W. Basse moved to adjourn at 3:05 p.m. Mike Baker seconded the motion. Motion carried. | ||||
| Attest: | ||||
| John P. Lumley, Chairman | Hans Odde, Clerk to the Board | |||
| BILLS — DECEMBER, 2010 | ||
| WORLAND CLEANERS & SUPPLY 70.50 | HSC PREDATORY ANIMAL CONTROL 12,000.00 | |
| HOT SPRINGS VETERINARY CLINIC 67.07 | TRI STATE TRUCK&EQUIPMENT,INC. 104.78 | |
| DAY-TIMERS, INC. 27.99 | DEPARTMENT OF HEALTH 11,426.00 | |
| RAMS HEAD FINANCIAL SERVICES 340.00 | JACK'S UNIFORM & EQUIPMENT 13.00 | |
| GALLS INC. 311.94 | AFLAC (ACCOUNT #HW652) 911.87 | |
| STATE OF WYOMING - A&I 45.38 | ANITA WEISBECK 20.50 | |
| H.O.P.E AGENCY & CRISIS LINE 1,500.00 | ATLAS OFFICE PRODUCTS, INC. 299.74 | |
| BRESNAN COMMUNICATIONS 110.40 | BARTON STAM 195.50 | |
| BOB BARKER COMPANY, INC. 225.48 | BIG HORN WATER 90.00 | |
| BIG HORN ENERGY 15,845.00 | BIG HORN REDI-MIX 900.00 | |
| BLAIR'S SUPER MARKET 434.74 | PITNEY BOWES 200.00 | |
| BRAD W. BASSE 252.79 | BRENNEN BASSE 30.00 | |
| BROKERS NATIONAL LIFE 510.50 | CARDINAL HEALTH 110, INC. 452.34 | |
| CICILEY K. BASSE 30.00 | THERMOPOLIS HARDWARE 204.54 | |
| COLONIAL SUPPLEMENTAL INS. 248.45 | COMMUNITY HOME HEALTH SERVICES 1,250.00 | |
| VERIZON WIRELESS 53.12 | VERIZON WIRELESS 39.09 | |
| VERIZON WIRELESS 60.65 | VERIZON WIRELESS 265.80 | |
5 | ||
| VERIZON WIRELESS 44.13 | COMMUNICATION TECHNOLOGIES 96.46 | |
| COOPERATIVE EXTENSION SERVICE 2,732.14 | CINDY MAGELKY 55.00 | |
| DEBRA DONAHUE 55.00 | DON'S IGA 63.08 | |
| DON'S IGA 344.26 | D.R.A. SERVICES LLC 5,147.57 | |
| ENGINEERING ASSOCIATES 1,703.34 | EN-NET SERVICES 70.62 | |
| EXPRESS POLICE SUPPLY, INC 608.34 | SHELL FLEET PLUS PROCESSING CENTER 43.49 | |
| PINNACLE BANK OF THERMOPOLIS 37,003.47 | FOOD SERVICES OF AMERICA 1,266.28 | |
| FRANDSON SAFETY INC. 11.00 | FRED HANSON CONSTRUCTION, INC. 2,660.00 | |
| GDA ENGINEERS 93,169.33 | MOUNTAIN WEST BUSINESS SOLUTIONS 14.10 | |
| HOT SPRINGS MUSEUM 50,000.00 | HOT SPRINGS COUNTY HEALTH INS ACCT 44,774.23 | |
| HOT SPRINGS CO. SCHOOL DIST #1 5,499.14 | INDEPENDENT RECORD 2,003.81 | |
| INDOFF INC. 649.55 | JADECO, INC. 134.93 | |
| JERRY D. WILLIAMS 34.38 | JILL JACOBSON 375.00 | |
| KANSAS STATE BANK 32,426.36 | BIG KMART 318.00 | |
| LEE A. CAMPBELL 473.56 | LEXIS NEXIS 92.00 | |
| MARY GORDON 228.84 | MARK MORTIMORE 770.39 | |
| MARY L. SCHEIBLE 1,050.40 | MBA OF WYOMING 29,156.21 | |
| MEADOW GOLD DAIRY 117.12 | HOT SPRINGS COUNSELING SERVICE 8,474.89 | |
| MESSENGER & JUROVICH, P.C. 40.00 | MICKEYJEAN FORD 502.24 | |
| MICHEAL R. BAKER 417.50 | MIKE MARTING 130.00 | |
| MOORE MEDICAL, LLC 653.85 | NADA USED CAR GUIDE 439.00 | |
| NEVE'S UNIFORMS, INC. 224.67 | ONE STOP REPAIR & 64.95 | |
| O'REILLY AUTO PARTS 140.11 | THE OFFICE SHOP, INC 605.25 | |
| OWL CREEK GRAPHICS 142.50 | ROCKY MOUNTAIN POWER 4,039.08 | |
| PAMIDA 123.58 | PERFORMANCE AUTO & GLASS 4.92 | |
| PERFORMANCE AUTO & GLASS 497.30 | PERFORMANCE AUTO & GLASS 16.18 | |
| PINNACLE BANK OF THERMOPOLIS 1,260.00 | PINNACLE BANK OF THERMOPOLIS 2,360.00 | |
| PLAINSMAN PRINTING & SUPPLY 738.56 | POSTMASTER 826.90 | |
| PRINT ZONE 104.00 | PUMPERNICK'S FAMILY RESTAURANT 62.26 | |
| QWEST 650.24 | RANAE BALDES 22.07 | |
| GORRELL & HOPKINSON, P.C. 352.85 | RIVERTON TIRE & OIL CO., INC. 547.44 | |
| RT COMMUNICATIONS, INC. 2,255.94 | SANDRA L BAKER 40.00 | |
| SANOFI PASTEUR, INC. 648.90 | SERLKAY PRINTING 628.00 | |
| SHELLY BURROWS 130.00 | SHOSHONE OFFICE SUPPLY 429.02 | |
| SMILEMAKERS 59.94 | THE STANDARD INS. CO. 1,366.35 | |
| TEAM LABORATORY CHEMICAL CORP. 334.49 | TEEPEE POOLS 318.00 | |
| TETE RONALD LEE WESTON 89.25 | SHELL SOUTHSIDE TRAVEL CENTER 25.00 | |
| TOWN OF THERMOPOLIS 25,507.08 | TRAVELING COMPUTERS, INC. 2,498.96 | |
| TRI COUNTY TELEPHONE ASSOC,INC 334.29 | VERIZON WIRELESS 34.07 | |
| VERIZON WIRELESS 34.07 | VICKLUND PHARMACY 19.49 | |
| VICKI M. NICHOLS 16.00 | VISA - CARD ONE 270.47 | |
| VISA - CARD FIVE 782.00 | VISA - CARD SIX 177.28 | |
| VISA 23.50 | VISA 32.50 | |
| VISA 361.90 | VISA 291.50 | |
| WYOMING CO COMMISSIONERS ASSOC 300.00 | WYOMING COUNTY & PROSECUTING 200.00 | |
| WCS TELECOM 290.02 | WEST PAYMENT CENTER 104.00 | |
| EMPLOYMENT TAX DIVISION 1,874.97 | WYOMING BEHAVIORAL INSTITUTE 2,055.00 | |
| WYOMING.COM 20.00 | WYOMING DIVISION OF 119.00 | |
| ORCHARD TRUST COMPANY 5,320.00 | WYOMING DEPARTMENT OF HEALTH 65,440.65 | |
| WYOMING GAS 2,573.70 | WYONET INC. 113.95 | |
| WYO RETIREMENT SYSTEM 22,303.41 | 036-NCPERS GROUP LIFE INS. 288.00 | |
5 | ||