MINUTES OF COUNTY COMMISSIONERS MEETING |
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|---|---|---|
| - STATE OF WYOMING | ) | OFFICE OF THE BOARD OF |
| ) | COUNTY COMMISSIONERS | |
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING |
| August 3, 2010 | ||
| The Hot Springs County Board of Commissioners met in regular session on Tuesday, August 3, 2010, at 9:00 a.m. in the Public Meeting room in the Government Annex. Present were Commissioners John P. Lumley, Brad Basse and Mike Baker. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. County Attorney Jerry Williams joined the meeting in progress. Chairman John P. Lumley led those present in the Pledge of Allegiance. Approval of Agenda Mike Baker moved to approve the agenda with the following change: STRIKE:Other Business 2. Consider APD Support Letter Brad Basse seconded the motion. Motion carried. Approval of Minutes Brad W. Basse made a motion to approve the minutes of the regular meetings held July 6 and 20, as well as the special meetings held July 19 and 23, 2010, as presented. Mike Baker seconded the motion. Motion carried. Approval of Bills The following bills were submitted for approval: (see attached) Payroll for July, 2010 - $152,563.69. Lane 3 Discussion Citizens Tom Ryan, Sr., Tom Ryan, Jr., and Jim Empfield appeared before the Commissioners to discuss their concerns with the Lane 3 project. Tom Ryan, Jr., expressed his company's desire to make sure water and sewer connection issues were addressed in the first two phases of the project. The Commissioners assured Mr. Ryan that water and sewer lines had been budgeted and planned for from the highway at least as far as the end of Lane 3. Mr. Ryan also indicated some concern with the currently preferred route as it affects an underground storage shed barn located on his property. Jim Empfield stated that he and Lane 7 resident Charlie Stickney object to the whole theory of looping the road around to connect with Lane 7 – they do not feel that this is necessary. Mr. Empfield also expressed his concern with the lack of communication from the engineering firm handling the planning phase of the project. Commissioner Baker has heard from several Lane 3 area residents regarding a lack of communication from the engineering company during this planning time. Planner Lee Campbell stated that he also feels that several of the potentially impacted area residents have not had the opportunity for adequate input at this point. The Commissioners reminded everyone that nothing is set in stone at this point regarding a choice of routes – the project is still in the planning stage. Commissioner Basse pointed out that the current engineering firm is not the same one that conducted the feasibility study, and indicated that he suspects that may be where the breakdown in communication with area residents might have occurred. The engineering firm conducting the design and planning phase will be contacted regarding the importance of communication with area residents as the project goes forward. Maintenance Monthly Report Maintenance Foreman Chuck Carver reported that the County Surplus Equipment Auction has been scheduled for August 7, 2010 and is being advertised. When the auction is over, the old Search & Rescue building will be ready for demolition. Mr. Carver will coordinate the demolition with the Road & Bridge department's rental of a trackhoe this fall for other projects. Mr. Carver discussed progress on the Curtin property demolition plans. There is a strong possibility that the site will require some asbestos abatement and he would like to salvage everything possible prior to any asbestos abatement being done. A separate sale will be held for salvage items from the Curtin property. Mr. Carver reported that it is time to start planning for replacement for the cooling condenser/compressor units at the Courthouse. The current units are becoming more costly to repair than to replace, and, at 28 years old, are considered obsolete, so parts are getting difficult to obtain for repairs. 1 A new water meter has been installed over at the library. A new cooling tower will be required sooner than later, also–probably in the spring of 2012. Expected life of a cooling tower is approximately 15 years, and this one is 28 years old. Mr. Carver asked the Commissioners to approve the purchase and installation of a graphical front end controller for the Courthouse. The new front end would enable better control and efficiency for the courthouse HVAC system. After considerable discussion, the Commissioners decided to table this item until the next meeting so that they could research it further before making a decision. Youth Alternatives Monthly Report Director Bob Wyss reported that he has 10 participants currently, with only one repeater. He still hasn't received notification on his grant funding, but has been told that Hot Springs County is in good standing, so the grant should be a go. Chairman Lumley indicated that the Commissioners would write a letter to the VOA Director asking for expedited approval of the grant to assist with budgeting for the program. Road & Bridge Monthly Report Road & Bridge Foreman Ray Shaffer reported that material was hauled from the Brown Pit to rebuild about a quarter-mile of Grass Creek Road near the 4-H Camp. The cattle guard by the LU shipping pens on that road has been moved to eliminate the drainage problems experienced by the LU as a result of the location of the approach. County pit – every year there is a fire safety issue with grass and weeds growing in the area to the west of the railroad tracks. This year the weeds were sprayed but there is still a safety issue with the grass. Jerry Buller will mow the grass in exchange for being allowed to take whatever grass bales result from the mowing. Buffalo Creek project is finished. An additional 728 yards of crushed gravel was needed to finish the project. Three new approaches have been installed in the last month. There does seem to be an issue with people not realizing that approach permits are required to enter county roads. Mr. Shaffer hopes to address that through the new county road policy he is working on. A new radiator core has been installed on the Cat Loader. Mr. Shaffer has been checking around for replacement chippers and has not yet found anything affordable that is any better than what they currently have. Investigation into Park County's half-inch chip material has shown a better job can be done with less oil with the use of that size chip, so that is being considered for the next chipping project here in Hot Springs County. Sheldon Approach Agreement: Mr. Shaffer presented an approach agreement application from Jack & Pam Sheldon on Lane 12 for the Commissioners' approval. Mike Baker moved to approve the Approach Agreement with Jack & Pam Sheldon at 360 Lane 12. Brad Basse seconded the motion. Motion carried. Vacation Time Issues: Mr. Shaffer discussed the vacation policy found in the new employee policy handbook as it applies to his department. There was some concern among his employees that they would lose their accrued vacation time as a result of the new policy. A closer review of the policy indicated that it would be possible to work through the current policy to get the vacation time taken in a timely fashion without anyone having to lose any time. Award of Dump Truck/Snow Plow Bid: Bids were received from five vendors. Mr. Shaffer narrowed it down to three vendors that met the bid proposal parameters most closely: Jack's Truck & Equipment - Freightliner, CMI-Teco - Mack, and Tri-State Truck & Equipment - Volvo. After consideration of options and pricing, Mr. Shaffer recommended acceptance of Tri-State Truck & Equipment's bid for a Volvo truck with an automatic transmission. Mike Baker moved to accept the bid from Tri-State Truck & Equipment in the amount of $30,577.52 per year for four years for a total of $122,310.08, contingent upon verification of the lease terms and review of the contract by the County Attorney. Brad Basse seconded the motion. Motion carried. Planner Monthly Report Planner Lee Campbell presented a letter drafted by Theresa Gunn with Engineering Associates regarding the old Highway 20 Right-of-Way north and south of Kirby for the Commissioners' signature. The purpose of the letter is to clarify the County's position regarding the conversion of the old right-of-way to a utility corridor in the future. Brad Basse moved approval of the letter dated August 3, 2010 to the Big Horn Regional Joint Powers Board and WYDOT regarding the old Highway 20 Right-of-Way north and south of Kirby for signature. Mike Baker seconded the motion. Motion carried. Planner Campbell reported that he has been contacted by Kristy Roberts, P.E., regarding engineering work she is doing for the proposed assisted living facility south of town. Planner Campbell and CA Williams reviewed the differences between subdivision variances and boundary line adjustments with the Commissioners regarding an upcoming issue before the Land Use Planning Board. This review was for the Commissioners' information only. Planner Campbell reminded the Commissioners that the Pearce Land Use Change request is scheduled for the August 17th Commission meeting, and indicated that the Land Use Planning Board has forwarded it with a “do-pass” recommendation. 2 Consider Towns & Special Districts Mill Levy Requests County Assessor Shelley Deromedi presented the Commissioners with the Report of Valuation, Levies & Taxes for 2010. The total valuation for 2010 for the County is $194,273,228.00. Total Taxes and Special Assessments generated for the tax year will be $12,718,687.00. Mike Baker moved to approve all Mill Levies and Special Assessments as presented by the County Assessor. Brad Basse seconded the motion. Motion carried. Web Server Discussion Assessor Deromedi appeared before the Commissioners to determine if money had been earmarked for the server purchase as previously discussed. Staff was unable to locate the information to answer Ms. Deromedi's question, so the matter was tabled to the August 17th meeting to allow time to research the matter. Consider 4-H Extension Educator Contract Clerk Odde presented the annual contract between Hot Springs County and UW outlining the agreement that Hot Springs County pays fifty percent of the salary of the UW 4-H Extension Educator, with UW paying the other fifty percent and one hundred percent of the benefits for that position. Mike Baker moved to approve the Extended Professional Service Agreement between Hot Springs County and the University of Wyoming for a 4-H Extension Educator position in the amount of $19,356.00. Brad Basse seconded the motion. Motion carried. Consider Land Use Planning Board & Lodging Tax Board Member Appointments No applications have been received for these positions, so they will be re-advertised. Approve Lane 3 Land Purchase Commissioners considered the purchase of the right of way property located at 143 Lane 3 in the amount of $118,412.84 from the EDC. This amount included purchase of the property itself, repairs to the exchange property on Coventry Circle to bring it up to the level of the Lane 3 property, relocation expenses and interest on the bridge loan for the Lane 3 property. Mike Baker moved to approve the purchase of the property at 143 Lane 3 to be used for right-of-way for the Lane 3 project from the EDC in the amount of $118,412.84. Brad Basse seconded the motion. Motion carried. Consider Proposal for Asbestos Design & Limited Hazardous Materials Survey The Commissioners reviewed the proposal from Terracon Consultants for an asbestos survey, abatement design and limited hazardous material inventory for the recently purchased Curtin property. Mike Baker moved to approve the Proposal for Asbestos Design and Limited Hazardous Material Inventory at 408 Broadway from Terracon Consultants, Inc. in the amount of $7,100.00. Brad Basse seconded the motion. Discussion: County Attorney Williams indicated that there were three minor issues with the proposal. Clerk Odde will resolve these with Terracon. Motion carried. Airport Update Dusty Spomer with GDA appeared to update the Commissioners on the current status of the airport relocation. After some discussion, it was decided that the monthly newsletter will be sent out via email for approval, and then a final version will be sent to Hans and Penny for distribution and website posting. Mr. Spomer reported that the Airport Maintenance Grant will be recommended for close-out at this time, as a new grant application has been submitted to WYDOT/Aeronautics Division for snow removal equipment funding. Landowner update – permission has been received from Mr. Holden to perform boundary survey and mark boundary lines and runway outlines, but not for a topographical survey or a geotech study. Multi-year funding plan is coming due, so GDA will work with Hans to get that submitted to the state. Re-Use Plan – Mr. Spomer reviewed a letter required from the State eliminating the possibility of the use of the old airport as a private airfield which was submitted last month. In the interest of full disclosure, this letter will be attached as an appendix to the re-use study currently being completed. Consider Assistant Public Defender Appointment The Commissioners reviewed the proposed appointment of Sarah N. Miles as an assistant public defender. Brad Basse moved concurrence with the governor's appointment of Ms. Miles as an assistant public defender for the Fifth Judicial District. Mike Baker seconded the motion. Motion carried. Other Business 3 Consider Request for Reimbursement of State Funds – Airport Fly-In – Clerk Odde presented the Request for Reimbursement of State Funds for the expenses for the Airport Fly-In held in June. This is a 100% reimbursement grant from the State for promotion of general aviation. Brad Basse moved to approve the Request for Reimbursement of State Funds to WYDOT-Aeronautics Division in the amount of $1,279.00. Mike Baker seconded the motion. Motion carried. Consider County Health Officer Contract Options – Clerk Odde explained the current method of payment of the County Health Officer. The County pays its share of the CHO's salary through its payroll system, and the State pays its share directly to the County Health Officer. In order to bring the pay system into statutory compliance, the State is changing the system so that its share of the salary will come directly to the County and be disbursed through the County's payroll system. The correspondence from the Dept. of Health provides the option to implement this change during the current fiscal year, or wait to implement it for the next fiscal year. Clerk Odde indicated a preference for implementation in the next fiscal year so that a line item can be created for it in the budget instead of having to do a budget amendment at the end of this fiscal year. Brad Basse moved to respond to the State Dept. of Health indicating that the County Health Officer is not yet aware of this decision and choosing to implement the change in the next fiscal year. Mike Baker seconded the motion. Discussion: County Attorney Williams reported that his discussions with the Treasurer regarding this matter indicated a desire on the Treasurer's part to implement this change during the next fiscal year. Mr. Williams asked for clarification regarding the County Health Officer's status as a contract or salaried employee. Clerk Odde stated that the CHO is a salaried employee due to the need for liability coverage for the CHO through the county. Motion carried. Consider Boards for Meeting Room – Commissioners discussed different configurations for white boards and bulletin boards for use in the public meeting room. Brad Basse moved to purchase one 4'X6' white board at $567.99 and one 4'x4' cork board at $270.99 for the public meeting room, with funds to come out of courthouse equipment. Mike Baker seconded the motion. Motion carried. Consider Lane 3 SLIB Grant DDR #1 – Clerk Odde presented Draw Down Request #1 for the SLIB Grant for the Lane 3 project. This request includes engineering costs and right-of-way property acquisition costs. Mike Baker moved to approve Lane 3 SLIB Grant Draw Down Request #1 in the amount of $49,622.53. Brad Basse seconded the motion. Motion carried. Consider Lane 3 IRP Grant DDR #3 – Clerk Odde presented Draw Down Request #3 for the IRP Grant for the Lane 3 project. This request includes the same invoices as the previous draw down request, as the funds from the IRP grant are being used as a partial match for the SLIB grant. Clerk Odde pointed out that the totals under the Line Item Budget Amount were adjusted by drawing money from the Construction Costs Line Item to place in the Right of Way/Land Cost item, which was slightly more than the initial estimate. A letter will be sent with the Draw Down Request to confirm this change. There is no increase in the total Line Item Budget Amounts – just transfers between individual line item amounts. Brad Basse moved to approve the Lane 3 IRP Grant Draw Down Request #3 in the amount of $65,292.80. Mike Baker seconded the motion. Motion carried. Current costs incurred for the Lane 3 project come to $150,092.00, with the county's share so far being $25,424.00. Consider Application for Excess Loss Reinsurance – Clerk Odde presented the Application for Excess Loss Reinsurance from American National Insurance Company for the Hot Springs County Employee Health Benefit Plan for the Commissioners' approval. Brad Basse moved to approve the Application for Excess Loss Reinsurance from American National Insurance Company. Mike Baker seconded the motion. Motion carried. Consider Corrected Administrative Services Agreement – Clerk Odde presented the corrected Administrative Services Agreement from MBA for the Commissioners' approval. Mike Baker moved to approve the corrected Administrative Services Agreement as presented. Brad Basse seconded the motion. Motion carried. HSA Informational Sessions – Clerk Odde reported that educational sessions for all county employees regarding Option 2 of the Employee Health Benefit Plan have been scheduled for August 5th from 10 a.m.-Noon and 1-3 p.m. Spouses are welcome to attend either session. Consider Homeland Security EMPG Grant – Clerk Odde presented the Homeland Security EMPG Grant for the Commissioners' consideration. This 50/50 grant provides support for Homeland Security/Emergency Management activities in the county. Mike Baker moved acceptance of the Homeland Security EMPG Grant in the amount of $14,521.00. Brad Basse seconded the motion. Motion carried. Consider Standard Life Insurance Amendment – Clerk Odde presented an amendment to the Standard Life Insurance policy for the Commissioners' consideration. This amendment was needed to bring the County's group insurance policy in line with the county's intent that Commissioners be covered under the life insurance portion of the policy. The amendment is retroactive to 2001, as that is when the County started paying premiums for life insurance coverage for the Commissioners. Premiums have also 4 been paid for long-term disability for the Commissioners, but, as part-time employees, they are not eligible for this coverage, so a refund of those premiums is expected shortly. Brad Basse moved approval of the request for the amendment regarding life insurance and removal of long term disability insurance for the Commissioners. Mike Baker seconded the motion. Motion carried. Correspondence Carol Pickett – Red Lane Ownership InformationThe Commissioners reviewed the foregoing items. No action was required or taken at this time. Adjournment There being no further business to come before the Board at this time, Mike Baker moved to adjourn at 2:40 p.m. Brad Basse seconded the motion. Motion carried. | ||
| Attest: | ||
| John P. Lumley, Chairman | Hans Odde, Clerk to the Board | |
| BILLS – JULY, 2010 | |
| MATTHEW BENDER & CO.,INC. 185.52 | THERMOPOLIS - HOT SPRINGS 5,000.00 |
| WORLAND CLEANERS & SUPPLY 9.29 | NORTHERN WYOMING DAILY NEWS 112.00 |
| WACO WY ASSOC OF CO OFFICERS 150.00 | HOT SPRINGS COUNTY WEED & PEST 647.90 |
| DEPARTMENT OF HEALTH 14,348.47 | N.A.D.A. APPRAISAL GUIDES 202.00 |
| SMITH OILFIELD SERVICE INC 100.00 | AFLAC 911.87 | STATE OF WYOMING - A&I 79.95 | ANITA WEISBECK 47.00 |
| BARTON STAM 59.50 | BOB BARKER COMPANY, INC. 262.32 |
| BIG HORN WATER 105.00 | BIG HORN ENERGY 10,004.35 | BLAIR'S SUPER MARKET 257.09 | BREE GERBER 163.03 |
| BRIAN GREEN 100.00 | BROKERS NATIONAL LIFE 480.60 |
| BROWN'S WESTERN APP 58.00 | CALIFORNIA CONTRACTORS 322.60 |
| CANYON CONCRETE SAND & GRAVEL 5,028.03 | CLERK OF DISTRICT COURT 67.35 |
| RED ROCK FAMILY PRACTICE 137.00 | THERMOPOLIS HARDWARE 1,656.54 |
| COLONIAL SUPPLEMENTAL INS. 248.45 | COLLECTION PROFESSIONALS 1,462.00 |
| COLONIAL RESEARCH 9.23 | VERIZON WIRELESS 56.58 |
| VERIZON WIRELESS 40.33 | VERIZON WIRELESS 64.23 |
| VERIZON WIRELESS 274.13 | VERIZON WIRELESS 47.59 |
| TERESA K. CORNELLA 25.10 | DON'S IGA 356.05 |
| DON'S IGA 520.86 | D.R.A. SERVICES LLC 6,318.36 |
| THERMOPOLIS-HOT SPRINGS EDC 118,412.84 | ENGINEERING ASSOCIATES 12,172.75 |
| ELECTION SYSTEMS & SOFTWARE 4,971.37 | FASTENAL COMPANY 146.36 |
| FIVE COUNTY JOINT POWERS BOARD 22,560.00 | SHELL FLEET PLUS PROCESSING CENTER 70.21 |
| FLEETPRIDE 68.70 | PINNACLE BANK OF THERMOPOLIS 35,591.20 |
| PINNACLE BANK 66.25 | FOOD SERVICES OF AMERICA 1,312.13 |
| FOUR WINDS TRADING POST 62.84 | FRANDSON SAFETY INC. 10.00 |
| MOUNTAIN WEST BUSINESS SOLUTIONS 30.00 | HOT SPRINGS COUNTY MEMORIAL 25,000.00 |
| HOT SPRINGS CONSERVATION DISTRICT 30,000.00 | HOT SPRINGS COUNTY TREASURER 271.95 |
| HOT SPRINGS COUNTY HEALTH INS ACCT 46,868.73 | HOT SPRINGS CO. SCHOOL DIST #1 7,240.67 |
| INDEPENDENT RECORD 2,851.05 | ZUPAN ELECTRIC, INC. 1,978.73 |
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| INDOFF INC. 565.56 | JACK'S TRUCK & EQUIPMENT 90.46 |
| JILL JACOBSON 800.00 | LATHROP EQUIPMENT COMPANY 18.49 |
| LOUIS L. WALRATH 350.00 | MAARET MCCAULEY 320.77 |
| MARY GORDON 88.08 | MARY L. SCHEIBLE 1,825.00 |
| MBA OF WYOMING 23,069.06 | MEADOW GOLD DAIRY 161.99 |
| HOT SPRINGS COUNSELING SERVICE 200.00 | MESSENGER & JUROVICH, P.C. 40.00 |
| MONTANA RADIATOR WORKS 1,591.00 | NIELSEN OIL CO., INC. 190.95 |
| O'REILLY AUTO PARTS 27.99 | THE OFFICE SHOP, INC 84.75 |
| ROCKY MOUNTAIN POWER 4,329.74 | PAMIDA 288.43 | PERFORMANCE AUTO & GLASS 791.34 | PERFORMANCE AUTO & GLASS 369.49 |
| PENNY T. HERDT 24.99 | POSTMASTER 531.40 |
| PUMPERNICK'S FAMILY RESTAURANT 80.54 | QWEST 1,299.84 |
| RAYMOND E. SHAFFER 14.67 | GORRELL & HOPKINSON, P.C. 120.00 |
| ROSCOE STEEL & CULVERT CO. 786.94 | RT COMMUNICATIONS, INC. 2,260.01 |
| SANDRA L BAKER 40.00 | SARAH FERRELL 880.00 |
| SARATOGA INN 490.13 | SHOSHONE OFFICE SUPPLY 681.58 |
| SPSS INC. 450.00 | THE STANDARD INS. CO. 1,308.52 |
| SYSTEMS CONSULTING, INC. 300.00 | TACO JOHNS 69.54 |
| TEEPEE POOLS 337.00 | TOWN OF THERMOPOLIS 1,321.75 |
| TRAVELING COMPUTERS, INC. 9,806.97 | TRI COUNTY TELEPHONE ASSOC,INC 334.93 |
| UNIVERSITY OF WYOMING 104.00 | VERIZON WIRELESS 44.41 |
| VICKLUND PHARMACY 54.81 | VICKLUND PHARMACY 386.66 |
| VISA - CARD ONE 65.03 | VISA - CARD TWO 117.92 |
| VISA - CARD THREE 56.19 | VISA - CARD FOUR 13.24 |
| VISA - CARD FIVE 61.00 | VISA (CARD EIGHT) 70.21 |
| VISA 345.77 | VISA 108.28 |
| VISA 20.86 | W.A.R.M. PROPERTY INS. POOL 16,511.18 |
| WATERWORKS INDUSTRIES INC. 617.50 | WCS TELECOM 352.67 |
| EMPLOYMENT TAX DIVISION 1,785.05 | WYOMING AIR QUALITY DIVISION 203.00 |
| WYOMING.COM 20.00 | WYOMING DIVISION OF 337.00 |
| ORCHARD TRUST COMPANY 6,120.00 | WYOMING DEPARTMENT OF EMPLOYMENT 3,765.00 |
| WYOMING GAS 640.75 | WYONET INC. 227.90 |
| WYO RETIREMENT SYSTEM 17,779.55 | 036-NCPERS GROUP LIFE INS. 256.00 |
| WY-TEST 106.50 | WYOMING DIVISION OF VICTIM SERVICES 135.00 |
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