MINUTES OF COUNTY COMMISSIONERS MEETING |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - STATE OF WYOMING | ) | OFFICE OF THE BOARD OF | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ) | COUNTY COMMISSIONERS | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| COUNTY OF HOT SPRINGS | ) | THERMOPOLIS WYOMING | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| December 16, 2008 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| The Hot Springs Board of County Commissioners met in regular session on Tuesday, December 16, 2008, at 4:00 p.m. in the Commissioners Room at the Courthouse. Present were Commissioners Brad W. Basse, John P. Lumley and Frank T. Manning. Also present were Chief Deputy County Clerk Karen Slocum, Hot Springs County and Prosecuting Attorney Jerry D. Williams, and Administrative Assistant to the Commissioners Penny Herdt. Chairman Brad W. Basse led those present in the Pledge of Allegiance. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Approval of Agenda | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Frank T. Manning made a motion to approve the agenda with the following changes: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ADD: | Other Business #4 – Set time for Public Hearing on Senior Citizens’ Center Grant on January 20, 2009. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| John P. Lumley seconded the motion. Motion carried. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Public Health/Government Annex Building Contract
| Groathouse Construction representative Fred Bronnenberg presented the construction contract for the
Public Health/Government Annex Building for approval by the Commissioners. County Attorney Jerry
Williams has reviewed the contract and requested one change in wording in section 9.2.3 – Ownership &
Use of Documents. Mr. Bronnenberg was agreeable to the change. John P. Lumley moved to approve
the contract with the change requested by Attorney Williams. Frank T. Manning seconded the motion.
Chairman Basse recused himself from discussion and vote due to his potential participation in the project.
Motion carried. | Grazing Environmental Assessment | The Commissioners participated in a conference call with County Planner Lee Campbell and Joe Hicks
with the US Forest Service regarding a proposal to continue commercial livestock grazing management
on twelve allotments in the Shoshone National Forest. None of the allotments are actually in Hot Springs
County, but Planner Campbell wanted to verify the acceptability of comments from Hot Springs County
regarding socio-economic issues related to this plan. Mr. Hicks indicated that all comments are welcome.
Planner Campbell will draft comments for the Commissioners’ approval at their January 6, 2009 meeting. | Big Springs Issues | County Planner Lee Campbell, State Park Superintendent Kevin Skates and Red Lane Watershed District
representative Carol Pickett met with the Commissioners to discuss various issues relating to water and
well management in relation to the Big Springs. Of the four wells involved in the area, two are privately
owned and two are owned by the Red Lane Watershed District. Of primary concern is the Maytag well
which is free-flowing and uncontrolled. The State would like to see it controlled, but the latest official
study of the well was conducted in 1989. Campbell, Skates and Pickett would like to see new studies
done to provide current information regarding the area. The Commissioners expressed support for
further studies to update the information available regarding the Big Springs issues. | Executive Session | At 4:45 p.m., John P. Lumley made a motion to enter Executive Session to discuss personnel and
potential litigation issues. Frank T. Manning seconded the motion. Motion carried. At 5:15 p.m., Frank T.
Manning made a motion to leave Executive Session. John P. Lumley seconded the motion. Motion
carried. No actions were taken during or as a result of the Executive Session. | VOA Youth Alternatives Grant | Youth Alternatives Program Director Bob Wyss presented the contract for the VOA Non-Participating
State OJJDP Grant #2009-CFDA 16.540 in the amount of $44,000.00 encompassing the time period
04/01/09 – 09/30/09 for the Commissioners’ signature. John P. Lumley made a motion to sign the VOA | 1
Non-Participating State OJJDP Grant #2009-CFDA #16.540. Frank T. Manning seconded the motion. Motion carried. Mr. Wyss reviewed the meeting he attended in Riverton regarding the proposed Juvenile Justice Services Board Rules. One of the requirements for application for funds available through the Juvenile Justice Services program is the administration of a screening test for clients by a trained individual. Mr. Wyss hopes to participate in this training, which would possibly be paid for by DFS, in order to be able to administer this testing, known as PACT testing. Airport Equipment Repair Bills | Chief Deputy Clerk Slocum presented the Commissioners with information regarding costs pertaining to
repair of Airport equipment by the County Road and Bridge department. The primary concern of the
Road & Bridge supervisor is that the labor costs for the repairs is currently being borne by the Road &
Bridge budget, not the Airport budget. Chairman Basse asked that the County Clerk look over the
contract with current airport manager to see how the equipment maintenance costs are to be handled per
that agreement, and report back to the Commissioners. | Interpretive Center Update | Sue Blakey and several other members of the Greater Learning Foundation appeared before the
Commissioners to review progress on the Interpretive Center. Ms. Blakey presented a study prepared by
Dean Runyan Associates showing added tourism dollars that could be generated by the Center. As of
this meeting, word has been received that Representative Lorraine Quarberg, contrary to her earlier
statements, will not be submitting a bill for funding for the Interpretive Center due to concerns about the
current budget situation. After considerable discussion, John P. Lumley moved to draft a letter to Ms.
Quarberg expressing a strong desire to see the funding bill presented during the upcoming legislative
session. Frank T. Manning seconded the motion. Motion carried. Commissioner Basse encouraged all
those present to contact Ms. Quarberg regarding support for this project. Ms. Blakey also stated that she
had discussed applying for funding at a national level with Millward Simpson, and asked that the
Commissioners participate in a conference call with Mr. Simpson prior to year end to discuss the
situation. The Commissioners agreed to attempt to find a time amenable to all parties involved for the
conference call. | Other Business | WYDOT Antenna Placement – Chief Deputy Clerk Slocum presented the Commissioners with an e-mail
from Jeff Mellor of the Wyoming Department of Transportation, requesting the county’s permission to
place a Highway Advisory Radio System (HARS) transmitter at the airport. WYDOT would like to use the
HARS transmitter to inform the traveling public about wildlife mortality in the area in an attempt to reduce
said mortality rate. Mr. Mellor has spoken with airport personnel and they have indicated they would have
no problem with the transmitter placement. Frank T. Manning moved to approve placement of the
transmitter. John P. Lumley seconded the motion. Motion carried. | HSCRD Rec Center Feasibility Study – Chief Deputy Clerk Slocum reviewed the Contract for the Rec Center Feasibility Study with the Commissioners. County Attorney Jerry Williams has reviewed the contract and finds it acceptable. Frank T. Manning moved to approve signing of the contract by representatives of the Rec Board. John P. Lumley seconded the motion. Motion carried. Road & Bridge Asphalt Project Update – Harry Hughes of Owl Creek Engineering has been retained by the Road & Bridge Department to assist in the preparation of the documents for the crushing/asphalt project bids. The Road & Bridge department has received permission from Shelby Carlson with the State Dept. of Transportation to participate in the State’s contract for material, but the contract provider has stated they will not honor the contract price due to the unavailability of the material at this time. Frank T. Manning will check with Charlie Monk, Highway Commissioner, about the specifics of the contract and report back. Microfilm System – Clerk’s Office – Chief Deputy Clerk Slocum informed the Commissioners that the system used for viewing and printing microfilm records in the Clerk’s office has broken down and cannot be adequately repaired. Ms. Slocum presented a proposal from Integra System for a new system in the amount of $6700.00, which does not include a printer. Ms. Slocum indicated a printer could be included for a total price of approximately $7200.00. John P. Lumley moved to approve the purchase of a new 2
system out of Courthouse Equipment funds with a cap of $7200.00. Frank T. Manning seconded the motion. Motion carried. Schedule Public Hearing on Senior Center Feasibility Study – The Commissioners discussed rescheduling their second meeting in January from 4:00 p.m. to 9:00 a.m. to accommodate a Public Hearing on the Senior Center Feasibility Study, and still allow the Commissioners to attend the January Legislative Meeting in Cheyenne that same week. Official action will be taken at the first meeting in January. Correspondence | PSC – 911 System Gross Receipts & Expenditure ReportingCommissioners reviewed the foregoing correspondence. No action was required or taken. There being no further business before the board at this time, John P. Lumley moved to adjourn the meeting. Frank T. Manning seconded the motion. Motion carried. Attest: | Brad W. Basse, Chairman | | Hans Odde, Clerk to the Board | 3 | | |||||||||||||||||||||||||||||||||||||||||||||||